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Home My WebLink AboutPerfection Contract for Building Authority Phase 3 HVAC Replacements at City Hall (BPW approved 9/18/24) City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: 9/18/2024 Department: Building Authority Vendor Name: Perfection Sign Date: 9/18/2024 Ending Date: 9/18/2024 Amount of Original Contract: $27,995.00 Is this an amendment or change order to original contract? NO Amended Contract Amount: Purpose: Phase 3 HVAC Replacements, City Hall For Clerk's Office to fill out Date uploaded to Gateway: Po PERFECTION GROUP This proposal is the property of Perfection Group, Inc. and is provided for our customer's use only. This proposal will become a binding Agreement only after acceptance by Customer and approved by an authorized agent of Perfection Group, Inc. as evidenced by their signature(s) below. This Agreement sets forth all the terms and conditions binding upon the parties hereto; and no person has authority to make any claim, representation, promise or condition on behalf of Perfection Group, Inc. which is not expressed herein. THE TOTAL COST FOR THE WORK As STATED WITHIN $27,995.00 Perfection Group,Inc.guarantees the price stated in this Proposal for ten (10) days from Proposal Date above. Payment terms for the project will be 25%due on issuance of order and monthly progress billings with the final amount due upon completion. Sincerely, Accepted By: Perfection Group, Inc. �/� ,1 Title: 'l �A c.Pr . 1`OA— "CA-- Date: `"L— t ay PO Number: Alan Sawyers Send approval to PO Amount: asawyers@perfectiongroup.com By signing above, the customer agrees and is bound to the terms and conditions of this agreement. 21Page `� PERFECTION ERFE TION INVOICE GROUP PLEASE REMIT TO INVOICE NUMBER SV2033951 INVOICE DATE 8/31/2024 PERFECTION GROUP-SERVICE 3699 Solution Center PO NUMBER Chicago, IL 60677-3006 Phone: (513)772-7545 TOTAL DUE $5,103.77 BILL TO LOCATION CITY OF JEFFERSONVILLE CITY OF JEFFERSONVILLE CITY H 500 QUARTERMASTER CT STE 250 500 QUARTERMASTER CT STE 250 JEFFERSONVILLE, IN 47130 JEFFERSONVILLE, IN 47130 Phone:(502)643-5397 Phone:(502)643-5397 Service Call 2408 1 9-000 2 REROUTE COND DRAINS IN MAYOR 0 Services Performed [8/19/2024 4:56:04 PM Lucas,Michael-0001]Surveyed existing drain lines and picked up materials to replace drains on Saturday when units can be shut down when no one is here.[8/24/2024 4:32:52 PM Lucas, Michael- 0002]Replaced drain lines on 4 WSHP in Mayors offices. Pitched to floor drain as much as we could.Will return in Monday to connect condensate overflow safety switches[8/26/2024 7:46:11 AM Beck,Christopher-0003] Assist Mike removing drain lines on water source heat pump units in mayor's office. Replaced all drains and traps.Some had routes changed to get proper drainage. Installed safeties in each drain.[8/27/2024 1:40:17 PM Lucas,Michael-0004]Wired in condensate overflow safety switches into control circuit on all 4 WSHPs in mayor's office and tested.All working correctly. alaBraa4,. Cust;; .- • MACY STEPHENSON LV990391 8/19/2024 8/27/2024 Net 30 Cost Code Totals EQUIPMENT $0.00 MATERIAL $1,501.77 LABOR $3,480.00 SUBCONTRACTOR $0.00 VEHICLE &OTHER $85.00 ENVIRO/ MISC FEE $37.00 Subtotal $5,103.77 Tax $0.00 Amount Paid $0.00 Total $5,103.77 If you currently pay via EFT, please forward payment information to ar®perfectiongroup.com **Please Note starting April 1,2022, Perfection will begin charging 2.5%for all credit card transactions** Warranty on time and material service and repairs shall be limited to the manufacture's supplied warranty on replacement parts only. No other warranty, parts, components or labor is included. Thank you for your business If you have any questions, please email ar@perfectiongroup.com or call (513) 772-7545 Ipt PERFECTION GROUP TERMS&CONDITIONS 1.Customer shall permit Perfection Group, Inc.free and timely access to areas and equipment,and allow Perfection Group, Inc.to start and stop the equipment as necessary to perform required services. All planned work under this Agreement will be performed during Perfection Group,Inc.'s normal working hours. 2. Perfection Group,Inc. shall not be liable for any liquidated damages except those caused by Perfection Group,Inc. 3. Customer will promptly pay invoices within thirty (30) days of receipt.Should a payment become sixty (60)days or more delinquent, Perfection Group, Inc. may stop all work under this Agreement without notice and/or cancel this Agreement, and the entire Agreement amount shall become due and payable immediately upon demand. 4.Any alteration to, or deviation from,this Agreement involving extra work,cost of material or labor will become an extra charge (fixed-price amount to be negotiated or on a time-and-material basis at Perfection Group, Inc.'s rates then in effect) over the sum stated in this Agreement. 5. In the event Perfection Group,Inc. must commence legal action in order to recover any amount payable under this Agreement, Customer shall pay Perfection Group, Inc. all court costs and attorneys'fees incurred by Perfection Group, Inc.. 6.Any legal action against Perfection Group, Inc. relating to this Agreement,or the breach thereof,shall be commenced within one (1) year from the date of the work. 7. Perfection Group, Inc.shall not be liable for any delay,loss,damage or detention caused by unavailability of machinery,equipment or materials, delay of carriers,strikes, including those by Perfection Group, Inc.'s employees, lockouts,civil or military authority, priority regulations, insurrection or riot,action of the elements,forces of nature, or by any cause beyond its control. 8.To the fullest extent permitted by law,Customer shall indemnify and hold harmless Perfection Group,Inc.,its agents and employees from and against all claims, damages, losses and expenses,including but not limited to attorneys'fees,arising out of or resulting from the performance of work hereunder, provided that such claim,damage, loss or expense is caused In whole or in part by any active or passive act or omission of Perfection Group, Inc.,anyone directly or indirectly employed by Customer,or anyone for whose acts Customer may be liable, regardless of whether it is caused in part by the negligence of Perfection Group, Inc.. 9.Customer shall make available to Perfection Group, Inc.'s personnel all pertinent Material Safety Data Sheets (MSDS) pursuant to OSHA's Hazard Communication Standard Regulations. 10. Perfection Group,Inc.'s obligation under this proposal and any subsequent contract does not include the identification, abatement or removal of asbestos or any other toxic or hazardous substances, hazardous wastes or hazardous materials.In the event such substances, wastes or materials are encountered,Perfection Group,Inc.'s sole obligation will be to notify the Owner of their findings. Perfection Group, Inc.shall have the right thereafter to suspend its work until such substances,wastes or materials and the resultant hazards are removed.The time for completion of the work shall be extended to the extent caused by the suspension and the contract price equitably adjusted. Perfection Group, Inc. expressly disclaims any and all responsibility and liability for the indoor air quality of the customer's facility, Including without limitation,injury or illness to occupants of the facility or third parties,or damage to the customer's facility,arising out of or in connection with Perfection Group,Inc.'s work under this agreement,including without limitation any illness, injury,or damage resulting in any manner from any fungus(es)or spore(s), any substance, vapor or gas produced by or arising out of any fungus(es) or spore(s),or any material, product, building component or structure that contains, harbors, nurtures or acts as a medium for any fungus(es) or spore(s). 11. UNDER NO CIRCUMSTANCES,WHETHER ARISING IN CONTRACT,TORT (INCLUDING NEGLIGENCE),EQUITY OR OTHERWISE,WILL PERFECTION GROUP, INC. BE RESPONSIBLE FOR LOSS OF USE, LOSS OF PROFIT,INCREASED OPERATING OR MAINTENANCE EXPENSES,CLAIMS OF CUSTOMER'S TENANTS OR CLIENTS, OR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES. 12.Customer shall provide and have in force during all phases of the work,a Builders Risk Insurance policy with a maximum $20,000 deductible. 3lPage CITY OF JEFFERSONVILLE BUILDING COMMISSION > Kerr, Larry Wallace Mike Moore h"v r ‘ Building Commissioner Mayor V(,p <" 812-285-6415 office • . 812-285-6468 fax Jeffersonville City Hall 500 Quartermaster Court Suite 200 Jeffersonville,Indiana 47130 Date: jyti /. / .?M 5( ❑ Duke Energy — Fax #: 1-800-336-3807 REMC —Fax #: 812-246-3146 The following location(s) have been inspected and approved: Property Address: 7994 /(,� / D9, . Lot # .ZS"/ Subdivision: 4447 X Permanent Service o Temporary Service Contact Person/Inspector: /1 ♦ %�� Additional Information: Property Address: 7 C5? /, 64 Lot # 3d 7 Subdivision: 414#14' Permanent Service j417 o Temporary Service Contact Person/Inspector: ,j0,git Additional Information: Property Address: 7917 ,,�y�.ce / sO�• Lot # SO, Subdivision: 444tr• XPermanent Service ❑ Temporary Service i Contact Person/Inspector: 4i Additional Information: An equal opportunity employer. Remit to: ROYAL C U p Royal Cup, Inc. INVOICE PO Box 841000 InvoiceNumber: 107388770 c n r r r r n r;O IF R Invoice Date: 9/13/2024 Dallas,TX 75284-1000 Invoice Due Date: 10/13/2024 Route#: 0599-ST LOUIS TM Service Rep: PO Number: Delivery Date: Sales Rep: Sales Order No.: Sales Order Date: Ship-to Address Billing Address Customer Number: 0001124297 Tax ID#: 0031209530-010 0001124297 0001124297 Terms: Within 30 days Due net Ship Via: Reference Doc.: 107388770 City of Jeffersonville City of Jeffersonville Mayors Office Mayors Office 500 Quartermaster Crt 500 Quartermaster Crt JEFFERSONVILLE, IN 47130 JEFFERSONVILLE, IN 47130 For questions call: 800-366-5836 DETAILS ITEM# DESCRIPTION QTY UOM PRICE CURR SUBTOTAL TAX EXTENDED PRICE gg3g Fuel Surcharge 1 CS 7.00 USD 7.00 0.00 7.00 764 PL Fancy Gourmet 42/2 1 CS 76.76 USD 76.76 0.00 76.76 TOTALS 2 83.76 0.00 83.76 TOTAL DUE: 83.76 PLEASE REMIT AMOUNT DUE TO ABOVE ADDRESS Page 1 of 1 THIS INVOICE IS SUBJECT TO REGULAR TERMS AND CONDITIONS THANK YOU FOR YOUR BUSINESS!!