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Home My WebLink AboutCity Hall Phase 3 HVAC Replacements (BPW approved 8/28/24) City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: 8/28/2024 Department: Building Authority Vendor Name: Perfection Sign Date: 8/28/2024 Ending Date: 8/28/2024 Amount of Original Contract: $27,995.00 Is this an amendment or change order to original contract? NO Amended Contract Amount: 1 Purpose: City Hall phase 3 HVAC replacements For Clerk's Office to fill out Date uploaded to Gateway: p° PERFECTION GROUP Aug 20, 2024 CITY OF JEFFERSONVILLE 500 QUARTERMASTER CT STE 250, JEFFERSONVILLE, IN, 47130 Proposal 1815 REV A-Heatpump Replacement Phase 3 Perfection Group is pleased to submit this proposal to perform the following: SCOPE OF WORK: • Recover existing system refrigerant per EPA regulations. • Disconnect package unit electrical wiring, water piping, and ductwork. • Remove and dispose of(2)existing heatpump units #10 and#14. • Provide and install the following: • (1)5 ton horizontal high efficiency Climatemster water source heatpump with dual compressors (#10) • (1)3,5 ton vertical high efficiency Climatemster water source heatpump with hot-gas reheat(#14) • Reconnect to eisting ductwork, water piping, and condensate drain piping. • Reconnect to existing power and control wiring. • Perform system start-up, operational test, and inspection. NOTES: • Units have BacNet controls communication option factory installed. • Existing room thermostat, electrical disconnect,and hose kit to be used. • This job will require a minimum of 2 men. • Warranty: 1 year parts and labor, 5 year compressor. • Quote includes EPA disposal fees and all sales tax. • All work to be performed during normal business hours. • Current leadtme is 12-14 weeks. NOT INCLUDED: • BAS/control work or programming(this will be quoted separately if necessary). • New electrical work. • Engineered stamped drawings. • Load calculations. • Fire damper or smoke alarm work. • Any items not listed in this scope of work. 1 I P a g e 11509 Commonwealth Dr, Suite 103 Louisville, KY 40299 Po PERFECTION GROUP This proposal is the property of Perfection Group, Inc. and is provided for our customer's use only. This proposal will become a binding Agreement only after acceptance by Customer and approved by an authorized agent of Perfection Group, Inc. as evidenced by their signature(s) below. This Agreement sets forth all the terms and conditions binding upon the parties hereto; and no person has authority to make any claim, representation, promise or condition on behalf of Perfection Group, Inc. which is not expressed herein. THE TOTAL COST FOR THE WORK As STATED WITHIN $27,995.00 Perfection Group, Inc. guarantees the price stated in this Proposal for ten (10) days from Proposal Date above. Payment terms for the project will be 25%due on issuance of order and monthly progress billings with the final amount due upon completion. Sincerely, Accepted By: Perfection Group, Inc. 1�� A Title: `"\ t•it, tA.a Date: PO Number: Alan Sawyers Send approval to PO Amount: asawyers@perfectiongroup.com By signing above, the customer agrees and is bound to the terms and conditions of this agreement. 2IPage Po PERFECTION GROUP TERMS&CONDITIONS 1.Customer shall permit Perfection Group, Inc. free and timely access to areas and equipment, and allow Perfection Group, Inc. to start and stop the equipment as necessary to perform required services. All planned work under this Agreement will be performed during Perfection Group, Inc.'s normal working hours. 2. Perfection Group, Inc. shall not be liable for any liquidated damages except those caused by Perfection Group, Inc. 3. Customer will promptly pay invoices within thirty (30) days of receipt. Should a payment become sixty (60) days or more delinquent, Perfection Group, Inc. may stop all work under this Agreement without notice and/or cancel this Agreement, and the entire Agreement amount shall become due and payable immediately upon demand. 4. Any alteration to, or deviation from, this Agreement involving extra work, cost of material or labor will become an extra charge (fixed-price amount to be negotiated or on a time-and-material basis at Perfection Group, Inc.'s rates then in effect) over the sum stated in this Agreement. 5. In the event Perfection Group, Inc. must commence legal action in order to recover any amount payable under this Agreement, Customer shall pay Perfection Group, Inc. all court costs and attorneys' fees incurred by Perfection Group, Inc.. 6. Any legal action against Perfection Group, Inc. relating to this Agreement, or the breach thereof, shall be commenced within one (1) year from the date of the work. 7. Perfection Group, Inc. shall not be liable for any delay, loss, damage or detention caused by unavailability of machinery, equipment or materials, delay of carriers, strikes, including those by Perfection Group, Inc.'s employees, lockouts, civil or military authority, priority regulations, insurrection or riot, action of the elements, forces of nature, or by any cause beyond its control. 8. To the fullest extent permitted by law, Customer shall indemnify and hold harmless Perfection Group, Inc., its agents and employees from and against all claims, damages, losses and expenses, including but not limited to attorneys'fees, arising out of or resulting from the performance of work hereunder, provided that such claim, damage, loss or expense is caused in whole or in part by any active or passive act or omission of Perfection Group, Inc., anyone directly or indirectly employed by Customer, or anyone for whose acts Customer may be liable, regardless of whether it is caused in part by the negligence of Perfection Group, Inc.. 9. Customer shall make available to Perfection Group, Inc.'s personnel all pertinent Material Safety Data Sheets (MSDS) pursuant to OSHA's Hazard Communication Standard Regulations. 10. Perfection Group, Inc.'s obligation under this proposal and any subsequent contract does not include the identification, abatement or removal of asbestos or any other toxic or hazardous substances, hazardous wastes or hazardous materials. In the event such substances, wastes or materials are encountered, Perfection Group, Inc.'s sole obligation will be to notify the Owner of their findings. Perfection Group, Inc. shall have the right thereafter to suspend its work until such substances, wastes or materials and the resultant hazards are removed. The time for completion of the work shall be extended to the extent caused by the suspension and the contract price equitably adjusted. Perfection Group, Inc. expressly disclaims any and all responsibility and liability for the indoor air quality of the customer's facility, including without limitation, injury or illness to occupants of the facility or third parties, or damage to the customer's facility, arising out of or in connection with Perfection Group, Inc.'s work under this agreement, including without limitation any illness, injury, or damage resulting in any manner from any fungus(es) or spore(s), any substance, vapor or gas produced by or arising out of any fungus(es) or spore(s), or any material, product, building component or structure that contains, harbors, nurtures or acts as a medium for any fungus(es) or spore(s). 11. UNDER NO CIRCUMSTANCES, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), EQUITY OR OTHERWISE, WILL PERFECTION GROUP, INC. BE RESPONSIBLE FOR LOSS OF USE, LOSS OF PROFIT, INCREASED OPERATING OR MAINTENANCE EXPENSES, CLAIMS OF CUSTOMER'S TENANTS OR CLIENTS, OR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES. 12. Customer shall provide and have in force during all phases of the work, a Builders Risk Insurance policy with a maximum $20,000 deductible. 3IPage po PERFECTION GROUP Warranty Contractor warrants that all work will be performed in a workmanlike manor in accordance with generally accepted standards of construction, in compliance with the contract documents and shall be free from defects for one (1) year from date of startup or substantial completion whichever comes first. If any replacement part, new material, or new equipment furnished by Contractor is defective, and Contractor is notified of same within the one-year warranty period, then Contractor shall repair or replace the defective item at no cost to Customer. The Warranty shall remain in effect for the balance of the original one (1) year warranty period. Contractor will pass through to Customer the benefits of any warranty received from the manufacturer or subcontractor. Removal and reinstallation of any equipment or materials repaired or replaced under a manufacturer's warranty will be at the Contractor's or Subcontractor's expense during the one (1) year warranty. Warranty Limitation This warranty does not include routine maintenance, e.g.: equipment cleaning, mechanical parts lubrication, testing, belt adjustment, or similar items, which can be purchased from Contractor at a discount during the warranty period. The warranty does not include overtime (warranty work will be performed during regular business hours), damage caused by voltage fluctuations, blown fuses, misuse, refrigerant loss, lightning or other acts of nature. Any warranted replacement parts furnished are warranted from the original warranty date and will not extend the warranty period. Work performed by anyone other than the Contractor or Contractor's representative voids warranty coverage. There are no implied warranties of merchantability or fitness for a particular use for any purpose, and there are no other express or implied warranties from Contractor other than as set forth above. If a second-year warranty is included and accepted, Contractor will extend the same benefits as described above for the first-year warranty during the second year; however, Contractor must be contracted under a separate service agreement to perform all regularly scheduled maintenance during the second-year warranty period. Repair Service Work Any warranty on time and material service and repairs (Spot Service) shall be limited to the manufacture's supplied warranty on replacement parts only. No other warranty, parts, components, or labor is included. 4lPage