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Home My WebLink AboutManufacturing Week at NOCO , the Depot, and Maker 13 on 9/23/24 through 9/25/24 L Jeffersonville City of Jeffersonville 40) INI) IArlA Special Event Application This application must be completed in its entirety. Any applications not properly completed will be denied. Applications should be submitted by email to: parksinfo@cityofjeff.net Once the application is submitted, it will be added to the agenda for the next scheduled Special Events Committee meeting.The applicant will be notified of the meeting date and time, and is required to attend the meeting for the application to be considered. Special Events Committee meetings are usually the first Tuesday of the month in the Parks office conference room: 500 Quartermaster Court#205. If the event is approved by the Special Events Committee, it will then be presented to the Board of Public Works for final approval. SITE PLAN Applications must include a detailed site plan which clearly shows all temporary structures including but not limited to tents, portable toilets, stages, bleachers, dumpsters, fencing, inflatables,etc. at the time of submission. PERMIT FEE All events approved by the Committee will be charged a $150 permit fee.The fee is payable by cash, check, money order or credit card. Permit fees are due 14 days after the event is approved. If the event is approved, permit fee is due (usually set at$150 per application, but may be increased depending on use of city services, risk assessment or other factors). INSURANCE Event producer must provide a current Certificate of Insurance that lists the City of Jeffersonville as additional insured. The policy must include at least$1,000,000 for general liability coverage.The Committee has the right to require additional coverage as it sees fit. COls are due 14 days after the event is approved. SECURITY Most events approved by the Committee are required to have security on-site during all operating hours.The number of guards required will be determined by the committee, based on an event safety assessment—estimated attendance, alcohol service, risk factors, etc.The Committee may waive the security requirement for small events with minimal risk. Security must be contracted with the companies that are currently approved by the committee, Vigilance Security and Spartan Security. The security contract/invoice must be turned in to the Committee at least 30 days prior to the event date. *The Jeffersonville Police Department does not provide security for events. Their role is limited to enforcing laws and facilitating street closures. IDHS PERMIT Amusement and entertainment permits are required for events that include concerts and other shows, amusement rides, movies and dances. It is the applicant's responsibility to obtain necessary permits from the Indiana Department of Homeland Security. The Special Events Committee does not advise on these requirements. Click here for the IDHS website to learn more about the permit requirements and application. BUSNINESS/ORGANIZATION INFORMATION Name: One Southern Indiana (1 si) For Profit Non-Profit ✓ Government Neighborhood Assn Other Address: 4100 Charlestown Road, New Albany Phone: 812-945-0266 Website: www.1si.org Social Media: @OneSouthernlndiana (Facebook, lnstagram, and Linkedln) Event Contact (name, phone, email): Brittany Schmidt, 812-206-9024, BrittanyS@1si.org Rachael Armstrong, 904-994-6325, RachaelA@1si.org & Jack Harrison, 502-471-9390, JackH@1si. Phone/Email/Website for Public Inquiries: 812-945-0266 / Info@1si.org / www.lsi.org Media Requests: BrittanyS@1si.org or 812-206-9024 List all sponsors affiliated with the event: This is a 1 si Metro Manufacturing Alliance (MMA) event. Within the MMA, we have the following sponsors: Founding Sponsor: Harding, Shymanski & Company, P.S.C. Presenting Sponsor: Koetter Constructoin Platinum Sponsor: Mariner Wealth Advisors Gold Sponsor: PNC Individual booths will be sponsored by local manufacturers and related fields (construction, HR, o+r EVENT INFORMATION Name of Event: Manufacturing Week Type of Event: A two-day event to introduce high school students to the manufacturing industry. Location: NoCo Arts & Cultural District, The Depot, and Maker 13 Date(s): September 23 - 25; see attached document for full details of each day. Event Times: Sept. 23 - 1:00 - 4:00 p.m. (Set-Up) I Sept. 24-25 - 6:30 a.m. - 4:00 p.m. Setup Time: Sept. 23 - 1:00 p.m. I Sept. 24-25 - 6:30 a.m. Teardown Time: Sept. 25 - 4:00 p.m. Alternate Date (if applicable): N/A Private or Public Event: Private. Invitations are sent to area high schools for students to participate. Estimated Attendance: 1,000 Ticketed or Free Event: Free Ticket Pricing(if applicable): N/A Is this a fundraiser for a non-profit organization? If so, provide name of the organization and contact info: No. Detailed Description of Event: Manufacturing Week is an annual event held by 1si and the MMA. Over three days, area manufacturers will join educators and community leaders to engage students from over 15 Indiana high schools in the numerous career opportunities in the region's modern, diverse manufacturing sector. It also correlates with MFG Day, an initiative of the Washington, D.C.-based Manufacturing Institute (MI). Last year, we welcomed over 750 students to learn about the manufacturing sector. FOOD/ALCOHOL Will food be served at the event? If so, list vendor(s): Yes. The final vendor has yet to be decided, but historically, we have used Aramark Student Nutrition. Will alcohol be served at the event? If so, list vendor: No. *All vendors are required to provide a Certificate of Insurance that lists the City of Jeffersonville as additional insured. Vendor COIs are due at least 30 days prior to the event. If alcohol is being served, the policy must include alcohol liability coverage. REQUEST FOR STREET CLOSURE Street Name (include block numbers or cross streets): Listed below and on attached diagram. Michigan Ave. in front of The Depot and 7th St. in front of Maker 13 and The Depot. Date&Time of Closure: Sept. 24 - 25 from 6:30 a.m. to 5:00 p.m. Date &Time of Reopening: Each day the street can reopen at 5:00 p.m. REQUEST FOR ELECTRICAL SERVICE *The Committee will approve the use of City-provided electrical service as it sees fit.Applicant should plan to use portable generators for all electrical needs unless otherwise advised by the Committee. Describe the electrical needs for the event: Some booths will require electrical needs. We strategically place booths based on whether they will need electrical outlets or not. AMPLIFIED SOUND *The City of Jeffersonville's noise ordinance requires that all amplified sound cease by 11 pm. Will amplified sound be used at the event? We use a portable speaker, but no formal set-up. If so, provide the name of the company and contact info: N/A Describe any other use of audio/visual equipment at the event(include company info if different from above): N/A. FACILITIES AND EQUIPMENT *The City does not provide ancillary facilities, equipment, etc.for special events. List the company and contact info for each of the following that will be used at the event: FENCING RESTROOMS TENTS To be discussed. In previous years, tents, chairs, and tables were provided for students to have an area to sit and eat. REFUSE/RECYCLING CLEANUP PROMOTION AND ADVERTISING Describe the promotional and advertising plan for your event: Our team will directly contact area high schools and manufacturers to participate. Additionally, we will advertise this event in our One Weekly newsletters and social media posts to encourage manufacturers to sponsor a booth. A press kick-off event is scheduled for September 23rd at a TBD location, and we will have press there during the two days of the main event. CONSENT OF APPLICANT Applicant agrees that the contents of the application are complete, true and accurate to the best of their knowledge, information and belief, and agrees to ensure compliance with the policies and regulations set by the Committee. / SIGNATURE & DATE U ^' 0 t J 014 1900. PRINTED NAME , (1)0,VI-N TITLE un acsx_ , r N /1 eit Warn 5 i - AfeA(11S, Clifiri (1/irrtqaS *Sections below will be completed by Special Events Committee* COMMITTEE ADVISEMENT The City of Jeffersonville Special Events Committee hereby APPROVES) DENIES this application based on the information provided at the meeting on it 1, (.Q V\ (date). APPROVED BY Committee Director: 1)0,A Ikk-A-tf'----- <- 2N.7.-", Safety Director: Police Department: f A Fire Department: e -1%--c Parks Department: (,(, 4_,C, c-e}...LeC___(.) Street Department: A.,/,..f;A4 *The Committee reserves the right to rescind approval of this permit at any time if requirements are not met by applicant in a timely manner, or if the event is determined to be a risk to public safety. REQUIRED SUBMISSIONS (Dates Received) PERMIT FEE INSURANCE SECURITY CONTRACT VENDOR COI(s) • ONE SOUTHERN INDIANA One Southern Indiana-Supplemental Document:Tentative Agenda Tentative Agenda Manufacturing Week September 23 - 25, 2024 September 23' 1:00-4:00 PM - Booth set-up at NoCo Arts & Cultural District, Maker 13 and The Depot September 24th 7:00 -7:30 AM - Staff Arrive 7:00 - 8:00 AM - Final Booth Set-Up 8:00 AM - Manufacturing Day begins -2:00 PM - Manufacturing Day ends September 25th 7:00 - 7:30 AM - Staff Arrive 8:00 AM - Manufacturing Day begins -2:00 PM - Manufacturing Day ends /clean-up starts -4:00 PM - Clean-up ends One Southern Indiana-Supplemental Document: Requested Road Closures �,J 01) e 40)5 In Museum BIASSellik Wolf Glass&Pain V7�i�J1 Museum and '- ion Center IP Elevated Saroer Co �\("i ACAM o V a o 0 Rib .�,. sS Make-' NoCo Acts a Cultural Dts t nChrysler HEUSER ': •DWAPE eep Ram 6th St th St:,,h GO gle