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Home My WebLink AboutAugust 5, 2024 Budget Special Meeting Council Minutes COMMON COUNCIL OF THE CITY JEFFERSONVILLE, INDIANA August 5, 2024 Special Meeting Minutes The Common Council of the City of Jeffersonville, Indiana met for a special Meeting on August 5, 2024 in Council Chambers. Council President White along with City Clerk Gill called the meeting to order at 5:04 p.m. The meeting was open to the public in person. ROLL CALL: The roll call was conducted by City Clerk Lisa Gill and those present were Councilperson Burns, Councilperson Semones, Councilperson Reed, Council President White, Councilperson Webb, Council Vice President Hawkins, Councilperson Snelling and Councilperson Stoner. Councilperson Anderson was absent from the proceedings. Let the record reflect that 8 Council Members were present in Council Chambers and 1 was absent. 1. Heather Metcalf-Budget Workshop Mrs. Metcalf presented the proposed budget for 2025 and explained the items in the budget binder. Mrs. Metcalf explained the significant changes sheet (see attached). Regarding the revenues, Mrs. Metcalf advised she estimated the revenues with a 4% increase, the income taxes are estimated the same as the 2024 distributions and the cigarette taxes decreased. In the proposed budget Mrs. Metcalf removed all encumbrances and any one-time additional appropriations that were done. The 3% performance increase pool for Civilian Employees is included and the Department Heads performance increase pool is under the Mayor's Budget. The major changes to the budget include a $5,000 increase for the Animal Shelters electric; an additional appropriation will be presented at the next meeting because they will not make it through the end of the year with their current budget. In the General Fund under the HR Department$63,000 was added for Bamboo HR, cybersecurity training, and anti- harassment training. The telephone line fund was decreased; the City had an audit done a few years ago and this is a benefit from that audit. The Capital Loan Payment in the LIT Public Safety Fund was increased for the new Police Axon contract that was just approved. Under the Council's Budget Council President White requested the Legal Services line in the General Fund be increased by $16,000 and the Dues line in the General Fund was increased by 3%. Council President White thanked Clerk Lisa Gill for calling and getting the information for the dues for AIM and National Leagues and Cities. Mrs. Metcalf continued with the Council Budget changes and advised the line for JNLA was removed from the LIT Economic Development Fund and a line was added for Solndiana Works was added with an amount of $10,000. The Special Projects line in Riverboat was decreased by$10,000 and a line was added for the NAACP Council in the amount of$5,000 along with a line for the Clark County Youth Shelter for$5,000. Mrs. Metcalf advised the things that were not in the budget are unknown at this time and will need to be addressed at some point next year. Once this budget is approved it cannot be changed until the current year of the budget. Police and Fire contract changes, health insurance, property and casualty insurance, and workers' comp renewals will all need to be addressed. HR is also in the middle of doing a salary review. Councilperson Reed asked for clarification on the JNLA line being removed. Council President White stated that was removed long time ago, they have not been using it because they were informed it was removed. Councilperson Stoner asked if there was still an established fund for JNLA and said he thought $6000 was budgeted for them last year. Clerk Gill confirmed that was correct and the claim for this year's invoice was just processed and will be on the Council Meeting claims list for approval this evening. Council President White said they could add the line back and the Council agreed to add the line for JNLA back in the budget. Councilperson Stoner asked Mrs. Metcalf to discuss the importance of the reserve levels and how those are related to the budget. Mrs. Metcalf explained the majority of the City's money comes from property taxes which the City receives twice a year in June and December. We have a policy that says we should not go under 15% in the reserves for the current year's budget and if we do then a plan needs to be established on how that will be corrected. Mrs. Metcalf said she likes to stay around the 25% level. Councilperson Reed asked about the amended budget for the Animal Shelter on page 33 and asked why the amount was so low. Mrs. Metcalf explained that was a different fund that received revenue from a tower that is on the Animal Shelter's property and isn't necessarily for operating expenses. Councilperson Webb asked about the comparison of previous years cash balances and asked if this was a realistic budget going forward. Mrs. Metcalf explained that most of the departments did not have an increase in their budget from last year however they are planning on requesting a Levy appeal which is on the agenda for tonight's Council Meeting. A levy appeal is when the assessed value growth of the district increases more than the state level average and our assessed valuation has been increasing more than the state average over the last couple of years. Anne Langley with Jeffersonville Fire Department presented the shortages they are going to have (see attached). Jeffersonville Police Chief Kenny Kavanaugh presented information to the Council about JPD's overtime line. The pay increase that took effect in July has impacted their overtime line as well as an increase due to being short a couple of officers and having a couple of officers out on FMLA. Chief Kavanaugh advised that they have not requested any additional appropriations for overtime since 2016 however they will need to request one for this year. He wanted to make sure the Council was aware of the request that would be coming sometime in September. ADJOURNMENT: Councilperson Burns made the motion to ADJOURN the meeting at 5:44 p.m. and Council Vice President Hawkins seconded the motion. APROVED / � t Dustin White, President ATTEST: Lida Gill, Clerk 2025 Significant changes to the Budget Estimated Revenues: Levy funds at a 4%increase(maximum levy) Income taxes estimated same as 2024 distributions-DLGF estimates out by 8/16 Cigarette taxes decreased(Fund 4401)Shifted$16,000 Police to LIT PS Fund 2240 Budget changes: Took out encumbrances Took out one-time additionals Asp OMMfV.HIONMK INN,FFi0%ONO AO.CIMIIIYMi Department Head increases in Mayor budget Added$5,000 to General for Animal Shelter Electric 1101-021-435.019 Added$63,000 to General Fund for Bamboo HR,Cybersecurity,Antiharassment 1101-080-431.029 Lowered Telephone$100,000 in General due to contract changes 1101-095-432.003 Increased Capital Loan Payment in LIT PS for 2024 Police AXON contract$282,665 2240-006-449.020 Council Budget Changes: Increased Legal Services in General by$16,000 1101-013-431.001 Increased 3%for Dues General Fund-Council 1101-013-439.014 Removed JNLA$6,000 in LIT Econ Dev 2209-013-439.095 Added account for So.IN Works$10,000 in LIT Econ Dev 2209-013-439.120 Lowered Special Projects by$10,000 in Riverboat 2235-013-439.034 Added account for NAACP Youth Council$5,000 in Riverboat 2235-013-439.121 Added account for Clark County Youth Shelter$5,000 in Riverboat 2235-013-439.122 Unknown increases not budgeted: Police and Fire Contract changes Multiple accounts Health Insurance 1101-080-434.011 Property/Casualty Insurance 1101-080-434.097 Workers Comp Insurance 1101-080-434.012 Salary Review from NFP due soon for Civilians 2024 2025 FYI: Personal Services Difference General Fund 27,440,183.00 27,604,831.00 164,648.00 MVH 1,136,315.00 1,157,003.00 20,688.00 Park 2,226,091.00 2,269,745.00 43,654.00 Sanitation 1,953,501.00 1,980,340.00 26,839.00 2024 2025 FYI: Operating Difference 4%of operating General Fund 13,748,219.00_ 13,732,667.00 (15,552.00) 549,928.76 MVH 72,376.00 72,997.00 621.00 2,895.04 Park 1,093,909.00 1,174,200.00 80,291.00 43,756.36 Sanitation 1,204,499.00 1,204,499.00 - 48,179.96 SALARIES overtime- partically because of contract, large portion Workplace injuries. Averaging $70k per payroll. Currently in the red $65,450. have paid out $328K over at this time last 1101-007-412.085 year overtime $ 700,000.00 1101-007-412.097 July increase from contract signed increasing longevity to 1.5%for 25 years longevity $ 122,000.00 1101-007-413.070 July new contract rate that was signed increasing longevity also effected match 457 match $ 16,600.00 July new contract rate that was signed increasing longevity also increased effected 1101-007-413.082 Pension pension $ 85,500.00 TOTAL $ 924,100.00