HomeMy WebLinkAboutSSB August 1, 2024 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF AUGUST 1 , 2024
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, August 1, 2024 at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present
are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Utility Billing
Office Manager Elisha Gibson, Controller Heather Metcalf, Board Attorney Les Merkley,
Lenin Kasthuri, Justin Ramirez and Andy Sucharitakul representing Lochmueller Group,
Josh Darby representing Jacobi Toombs and Lanz, and Secretary Barbara Hollis.
Mayor Moore asked to add 6. b. Nan Nasby of Hadley Commons to the revised
agenda. Board Member Saegesser made the motion to approve the revised agenda with
the requested addition, second by Board Member Orem, passing on a vote of 3-0.
The minutes of the July 18, 2024 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated August 1, 2024 in the amount of
$3,395,923.36. Board Member Saegesser, noting debt and health insurance, made the
motion to approve the claim list as presented, second by Board Member Orem, passing
on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated July 26, 2024 in the
amount of $-86,735.07 Sewage, -$731.87 Drainage and $1,936.67 Refund. Board
Member Saegesser, noting the number of certifications, liens, and water meters, made
the motion to approve the Certificate as presented, second by Board Member Orem,
passing on a vote of 3-0.
OLD BUSINESS
Director Ashack explained the area for the Easement necessary for SR 62 Sewer
Extension as presented at the July 5, 2024 meeting. Board Attorney Merkley made the
recommendation to table the matter. Board Member Saegesser made the motion to table
the Easement Purchase, second by Board Member Orem, passing on a vote of 3-0.
Nan Nasby, a resident of Hadley Commons, appeared before the Board
representing the Hadley Commons residents to thank Mayor Moore, the Board, Director
August 1, 2024 Page 2
Ashack and all involved in solving the Hadley Commons sewer issues and for the street
lights. She read a letter of thanks. Mayor Moore said it was very kind and nice to hear.
NEW BUSINESS
Josh Darby explained 9 very competitive bids were received for the Powerhouse
Force Main Replacement project. Allterrain Paving & Construction, LLC as the low
responsive, responsible bidder, is the recommendation. Board Member Saegesser made
the motion to award the bid to Allterrain Paving & Construction LLC as recommended,
subject to legal review, second by Board Member Orem, passing on a vote of 3-0.
Josh Darby explained JTL Work Order 2024-5. Powerhouse Force Main
Replacement Construction Administration and Inspection. Board Member Saegesser
made the motion to approve JTL Work Order 2024-5 as presented second by Board
Member Orem, passing on a vote of 3-0.
Board Attorney Merkley presented and explained the proposed modification of the
2009 Consent Decree Non-Material Change document. Board Member Orem made the
motion to approve the document and authorize Mayor Moore to sign, second by Board
Member Saegesser, passing on a vote of 3-0. Under the same matter, Board Attorney
Merkley explained negotiations with the Federal Government for a proposed penalty
payment of $24,000. Board Member Orem made the motion to approve the payment to
the Federal Government for the stipulated penalty in the amount of $24,000, second by
Board Member Saegesser passing on a vote of 3-0.
ENGINEERING REPORTS
Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville
Sewer Projects Status Report dated August 1, 2024.
Lenin Kasthuri presented and reviewed the Lochmueller Group Engineering
Report dated 08/01/2024. Justin Ramirez reviewed the expansion of the NWWTP portion
of the report.
DEPARTMENT REPORT
Director Ashack reviewed the July WWTP Flows report for both facilities, He then
reviewed a Willingness To Serve Letter- 6906 Salem Noble Road. This is for a proposed
elementary school. Mayor Moore voiced concern as Salem Nobel Road is so narrow.
Director Ashack informed the Board of two new project connections; Valvoline - Veterans
Pkwy - DWWTPT, Track 5B Trey and Safety Streets - NWWTP.
ATTORNEY COMMENTS - No Comments This Meeting.
BOARD MEMBER COMMENTS - No Comments This Meeting.
August 1, 2024 Page 3
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:17 P.M., second by Board Member Orem,
passing on a vote 3-0. T next regular meeting is scheduled for August 15, 2024.
Mike Moore, ayor
4f �c
Dale Orem, Board Member
Bill Saegesser, Boar a ber
ATTEST:
Barbara Hollis, Secretary