HomeMy WebLinkAboutBPW August 7, 2024 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
August 7,2024
PRESENT(IN PERSON): Mayor Mike Moore, Andy Crouch City Engineer, Rob Waiz Redevelopment Director,
Len Ashack Director of Wastewater, Kristie Ashcraft Animal Shelter Director, Kim Calabro HR Director, Delynn
Campbell Grant Administrator, Yvonne Dowd Assistant Controller, Matt Dyer IT Director, Elisha Gibson
Manager Sewer Billing, Shawn Grant JFD Chief, Paul McGhee Supervisor Street/Sanitation, Scott McVoy,
Assistant Chief JPD, Les Merkley Corporation Counsel, Heather Metcalf City Controller, Kevin Morlan Director
of Street Department, Paul Northam Parks Director, Michael O'Brien Director of Vehicle Maintenance, Christy
O'Neil Executive Assistant Mayor, Chad Reischl Director of Planning and Zoning, Amber Ridings Assistant
Parks Director, Jason Sharp JFD Deputy Chief, Brian Smith Safety Manager,Jay Thompson Assistant Director
of Wastewater, Larry Wallace Buiding Commissioner, Lisa Gill City Clerk and Patsy Kiser Deputy Clerk.
PRESENT(VIRTUAL):
CALL TO ORDER: Mayor Mike Moore called the meeting to order at 9:31 a.m. in the Mayor's Conference
Room in City Hall. The meeting was held in person and streamed on the City's Website. Andy Crouch and
Rob Waiz served on the board.
APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from July 31, 2024. Mr.
Waiz seconded the motion; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Waiz made the motion to approve the payroll. Mr. Crouch seconded the
motion; motion passed, 3-0.
OLD BUSINESS:
NEW BUSINESS:
1. Scott McVoy-Request for approval of Fourth Amendment to Lease Agreement between the
Jeffersonville PD and Jeffersonville Public Warehouse,d/b/a America Place—Assistant Chief McVoy
advised this is an amendment to the lease agreement with Louisville Public Warehouse. They have
provided notice that they are going to raise the rate 3%which is approximately$66/month. JPD
does have the money in their budget to cover the increase.
Mr. Waiz made a motion to approve the amendment to the lease and Mr. Crouch seconded the
motion; motion passed, 3-0.
2. Jason Sharp—Request for approval of Automatic Aid Agreement between the City of Jeffersonville,
Fire Department and Utica Township Fire Protection District—JED Deputy Sharp advised this
request is for an automatic aid agreement between the City of Jeffersonville Fire Department and
the Utica Township Fire Protection District. Mayor Moore asked if this was requested by the Utica
Township Fire Protection District and JFD Deputy Sharp confirmed that was correct.
Mr. Crouch made a motion to approve the automatic aid agreements and Mr. Waiz seconded the
motion; motion passed, 3-0.
3. Len Ashack—Request for approval of road closure on Fulton Avenue to replace the sewer line and
add a manhole starting August 12, 2024 from 7:00 am to August 16, 2024 at 5:00 pm (closed to
through traffic but open to local traffic)—Mr. Ashack advised they will be replacing a sewer line and
adding a manhole to fix the current issues on Fulton Avenue.
Mr. Crouch made a motion to approve the closure and Mr. Waiz seconded the motion; motion
passed, 3-0.
ATTORNEYS R RT:
No Co ent
ADJOURN E T:
h n further bus ess, Mr. Crouch made a motion to adjourn at 9:33 a.m.
Approved y: Mayor Mike M ore attest: Lisa Gill, City Clerk
AUTOMATIC AID AGREEMENT
This AUTOMATIC AID AGREEMENT is entered into this 7th day of August, 2024 by and
between the Utica Township Fire Protection District,by and through its Board of Trustees(the
"District") and the City of Jeffersonville, by and through its Board of Public Works and Safety
(the"City").
AUTOMATIC AID RESPONSE AREA:
This agreement shall apply to incidents requiring the need of a fire department response for
structure fires in residential, commercial,recreational, and rural properties in the District.
Jeffersonville Fire Department response plan to areas protected by Utica Fire Department:
Incidents received by Clark County Central Alarm for addresses or occupancies within the
defined are of the District shall result in the automatic,response from Jeffersonville Fire
Department. Jeffersonville Fire Department will respond:
1. to all reported structure fires within the District with two(2)Engine Companies, one(1)
Ladder Company, and one(1)Command Officer.
2. to all rescues/entrapments with one(1)Engine Company,one (I)Truck Company, and one
(1) Command Officer.
3. to any medical call where the patient is unconscious or unresponsive with one(1)
Engine/Truck Company.
This Automatic Aid Agreement shall be in effect twenty-four(24)hours per day, seven(7)days
per week,three hundred sixty-five(365)per year.
No Reimbursement for Costs: No party in this Agreement shall he required to reimburse any
other party for the cost of providing the services set forth in this Agreement. The City shall pay
its own costs for responding to the Emergency Incidents within the described Automatic Aid
Agreement.
Liability/Indemnification: Each party shall waive all claims against the other party for
compensation for any property loss or damage, and/or personal injury or death occurring as a
consequence of the performance of this Agreement. Each party shall bear the liability and/or cost
of damage to its equipment and the death of,or injury to, its personnel, whether the death, injury
or damage occurs at an emergency within the described boundary. To the extent allowed by law,
the City shall indemnify,defend and hold harmless all other parties for damages,claims,
demands, suits,judgments,costs and expenses arising from loss of or damage to private property
and/or the death of or injury to private persons whether caused by the City responding within the
parameters of this Agreement. Provided,however, nothing contained herein shall expand the
immunity of a party granted to it by law.
Termination of Agreement: Either party may withdraw from this Agreement by giving thirty
(30)days written notice to the other party by certified mail.
[Signature Page to Immediately Follow]
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