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Home My WebLink AboutBPW July 31,2024 CITY OF JEFFERSONVILLE BOARD OF PUBLIC WORKS MINUTES July 31,2024 PRESENT(IN PERSON): Mayor Mike Moore,Andy Crouch City Engineer, Rob Waiz Redevelopment Director, Len Ashack Director of Wastewater, Kristie Ashcraft Animal Shelter Director, Kim Calabro HR Director, Delynn Campbell Grant Administrator, Bill Dixon Assistant City Engineer, Yvonne Dowd Assistant Controller, Matt Dyer IT Director, Elisha Gibson Manager Sewer Billing, Shawn Grant JFD Chief, Kenny Kavanaugh JPD Chief, Mike McCutcheon JFD Deputy Chief, Les Merkley Corporation Counsel, Heather Metcalf City Controller, Clark Miles Street Commissioner, Kevin Morlan Director of Street Department, Paul Northam Parks Director, Michael O'Brien Director of Vehicle Maintenance, Christy O'Neil Executive Assistant Mayor, Chad Reischl Director of Planning and Zoning, Amber Ridings Assistant Parks Director, Jason Sharp JFD Deputy Chief, Brian Smith Safety Manager,Jay Thompson Assistant Director of Wastewater, Larry Wallace Buiding Commissioner, Lisa Gill City Clerk and Patsy Kiser Deputy Clerk. PRESENT(VIRTUAL): CALL TO ORDER: Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's Conference Room in City Hall. The meeting was held in person and streamed on the City's Website. Andy Crouch and Rob Waiz served on the board. APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from July 24, 2024. Mr. Waiz seconded the motion; motion passed, 3-0. APPROVAL OF PAYROLL: Mr. Waiz made the motion to approve the payroll. Mr. Crouch seconded the motion; motion passed, 3-0. OLD BUSINESS: NEW BUSINESS: 1. Les Merkley/Kevin Morlan-Bid Opening regarding purchase of two (2) 2025 Single Axle Dump Trucks for the Street Department— Mr. Merkley advised this bid opening was for the purchase of two 2025 Single Axle Dump Trucks for the Street Department. Only one bid was submitted and it was from Kentucky Truck Sales. The unit price per truck is $223,371 for a total amount of$446,742. Mr. Merkley recommended the board take the bid under advisement so he and Mr. Morlan can review it. Mr. Crouch made a motion take the bid under advisement and Mr. Waiz seconded the motion; motion passed, 3-0. 2. Andy Crouch-Request for approval of 4-way stop conversion at the intersection of Market and Missouri—Mr. Crouch advised they are currently working on paving operations on Market Street and they have been looking at Market and Missouri and discussed with JPD about requesting to make Market and Missouri a four way stop, currently Market comes through. Mr. Waiz made a motion to approve the conversion and Mr. Crouch seconded the motion; motion passed, 3-0. 3. Kim Calabro-Request for approval of contract between the City and Trailiant for cybersecurity and anti-harassment training— Mrs. Calabro advised this contract is for the ongoing cybersecurity and anti-harassment training. They are getting a better rate by signing a 3 year contract and she does have the money in her budget. Mr. Crouch made a motion to approve the contract and Mr. Waiz seconded the motion; motion passed, 3-0. 4. Jason Sharp- Request for approval of Automatic Aid Agreement between the Jeffersonville Fire Department and Utica Fire Department — JFD Deputy Chief Sharp advised this was a request for approval for an automatic aid agreement between the City of Jeffersonville and the Utica Fire Department. Mr. Crouch asked if this had been reviewed by legal and Mayor Moore confirmed it has. Mr. Crouch made a motion to approve the Automatic Aid Agreement and Mr. Waiz seconded the motion; motion passed, 3-0. 5. Len Ashack-Request for approval of road closure on Main Street from 10th Street to Plank Road on August 5, 2024 from 7:00 am to 8:00 pm for sewer lining project(road will be open to local traffic but closed to through traffic;detour will be in place)—Mr. Ashack advised this would be closed to through traffic but open to local traffic from 7:00 am until 8:00 pm to make sure all of the laterals are staged. Mr. Crouch made a motion to approve the closure and Mr. Waiz seconded the motion; motion passed, 3-0. 6. Cameron Teeter with MAC Construction Closure Request—Mr.Teeter advised he is the project manager on the Charlestown Jeffersonville Pike/Utica Sellersburg Phase 1 project. They are currently working with the City and JTL on the realignment of the waterline within the westbound lane of Utica Sellersburg. The would like to begin the road closure on August 12, 2024. It will be closed to through traffic only and will be closed through the end of October. Once they begin the portion of the box culvert which will begin immediately after the waterline is completed the road closure will look to continue. Mayor Moore advised Katie Sutter with ProMedia this will need to be publicized. We have been anticipating this for about three years and now the infrastructure work has begun. Mr. Teeter advised it would be closed from the intersection of Charlestown Jeffersonville Pike to Keystone Blvd. Mayor Moore instructed the Schools would also need to be made aware of this closure. Mr. Waiz made a motion to approve the closure and Mr. Crouch seconded the motion; motion passed, 3-0. ATTORNEYS R RT: No C m ent ADJOUR ENT: h n further busi s, Mr. Crouch made a motion to adjourn at 9:36 a.m. Approved y: Mayor Mike Mo re ttest: Lisa Gill, City Clerk CHAPEL Matt Owen,Chief Executive Utica Fire Department FIRE & EMS 5820 Utica Pike Utica,IN.47130 Automatic Aid Agreement July 26, 2024 This AUTOMATIC AID AGREEMENT is entered into this 27th day of July, 2024 by and between the Utica Township Fire Department(UFD)and Jeffersonville Fire Department(JFD). AUTOMATIC AID RESPONSE AREA: This agreement shall apply to incidents requiring the need of a fire department response for structure fires in residential,commercial, recreational, and rural properties in the Utica Township Fire District. Jeffersonville Fire Department response plan to areas protected by Utica Fire Department: Incidents received by Clark County Central Alarm for addresses or occupancies within the defined are of the Utica Township Fire District shall result in the automatic,simultaneous response from both Utica Fire Department and Jeffersonville Fire Department.Jeffersonville Fire Department will respond: 1. to all reported structure fires within the Utica Township Fire Protection district with two(2) Engine Companies,one(1) Ladder Company,and one(1)Command Officer. 2. to all rescues/entrapments with one(1) Engine Company, one (1)Truck Company, and one(1) Command Officer. 3. to any medical call where the patient is unconscious or unresponsive with one(1) Engine/Truck Company. This Automatic Aid Agreement shall be in effect twenty-four(24) hours per day, seven(7)days per week,three hundred sixty-five(365)per year. No Reimbursement for Costs: No party in this Agreement shall be required to reimburse any other party for the cost of providing the services set forth in this Agreement. Each party shall pay its own costs for responding to the Emergency Incidents within the described Automatic Aid Agreement. Command at an Emergency Incident:The first arriving unit on any emergency incident will establish an incident command management structure that is consistent with NIMS.All responding personnel will operate accordingly under the command structure established and will work at all times in assigned sectors. Radio Communications: Responding Jeffersonville Fire Department units to Emergency Incidents within the Utica Township Fire District will use Fire Ground 4 or a chanel assigned by Clark County Central Alarm or UFD. Responding units shall anticipate the command to switch all radio traffic to a fire ground or tactical channel at multi-company incidents. N W CHAPEL Matt Owen,Chief Executive Utica Fire Department FIRE& EMS 5820 Utica Pike Utica,IN.47130 Liability/Indemnification: Each party shall waive all claims against the other party for compensation for any property loss or damage,and/or personal injury or death occurring as a consequence of the performance of this Agreement. Each party shall bear the liability and/or cost of damage to its equipment and the death of,or injury to, its personnel,whether the death, injury or damage occurs at an emergency within the described boundary.To the extent allowed by law, each department shall indemnify,defend and hold harmless all other parties for damages,claims, demands,suits,judgments, costs and expenses arising from loss of or damage to private property and/or the death of or injury to private persons whether caused by either department responding within the parameters of this Agreement. Provided, however, nothing contained herein shall expand the immunity of a party granted to It by law. With respect to"Command at the Emergency Incident"as provided for above, each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of any negligent acts,conduct, instructions or commands given by the individual that assumes command(Incident Commander)at any Emergency Incident.This provision shall not apply to any acts,conduct,instructions or commands given by an officer in the capacity of Incident Commander,which are later determined at any time to have been grossly negligent,willful, wanton or reckless. Termination of Agreement: Either party may withdraw from this Agreement by giving thirty(30)days written notice to the other party by certified mail. Prior Agreements:This Agreement supersedes any other previous Agreements, either written or verbal, that may have existed to define the response of the two fire departments in this area. Utica Fire Department Jeffersonville Fire Department Signature: Signature: - v Name/Title: n� 'Fret ' U Name/Title: . //= Date: 7/;Zlvl2fl2-q Date: 07/a 9 /,2Ca`7