HomeMy WebLinkAboutVerified First (Contract for HR) City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: 8/2/2024
Department: HR
Vendor Name: VerifiedFirst
Sign Date: 8/1/2024
Ending Date:
Amount of Original Contract: $40/background report
Is this an amendment or change order
to original contract? Yes or No
Amended Contract Amount:
Purpose: Onboarding background reports. $40/background
report+al a carte options
For Clerk's Office to fill out
Date uploaded to Gateway:
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Verified First is committed to ensuring we help our clients stay compliant and keep their processes
consistent.
From what you told us, you and your team at City of Jeffersonville are looking to improve your
onboarding experience to help you be a more efficient company.
Verified First Highlights:
• Expedited candidate communication: Texting capabilities can accelerate completed reports by an
average of 1 business day.
• Tailored account configuration: Enjoy customizable setups including default packages, billing
codes, reference codes, and restricted viewing based on titles, departments, etc.
• Seamless BambooHR Integration: Streamline background screenings within your BambooHR
platform, enabling easy ordering, reviewing, approval, and adverse action processes without leaving
the interface.
• Effortless account setup: Benefit from a swift one-click integration setup with accounts typically
established within 3-5 business days.
• Exceptional Customer Support: Access our dedicated support team tailored to meet your needs at
every stage of your journey with Verified First, including an Enterprise Account Manager, Enterprise
Customer Care Team, and Enterprise Implementation Team.
• Web extension integration: Our versatile web extension integrates seamlessly with any window,
offering compatibility even when an ATS is unavailable.
• No setup fees, No Monthly fees, No Annual Fees, No Monthly minimums, Strictly pay as you go. You
pay for the screens you run, access fees (if applicable), alias if you choose to do them.
Zayra Olmeda
Account Executive
zolmeda@verifiedfirst.com
208-504-0049
Package Price
National Criminal Database $8.00
SSN Trace $3.00
National Sex Offender Registry $5.00
7 Year County Unlimited $20.00
Motor Vehicle Report $4.00
Total $40.00
1.Includes Sex Offender,Global Homeland Security,and Office of Foreign Asset Control database searches.2.Individual products
billed at quoted price.Prices exclude any pass-through,access,or data fees.3.Address history from credit headers,utilities,etc.Does
not determine the eligibility of employees to work in the U.S.Crosschecks with Social Security Death Index.4.Counties listed on
Social Security Address Trace.Prices exclude any pass-through,access,or data fees.5.Certain industries capped at three counties.
Ala carte Price
County Criminal Records - 7 Year Lookback $12.50
Uncovers misdemeanors and felonies within a specific county's Central or County Seat court.
Excludes any pass-through fees.
Education Verification (8) $12.00
Verifies education history, degree provided by applicant. Price per school, excludes any access
fees.
Federal Criminal Records: District of Residence $9.50
Cases involving: white-collar crimes, embezzlement, kidnapping, illegal sale of firearms,
pornographic exploitation of children, drug trafficking.
Motor Vehicle Report (MVR)(6) $4.00
License class, status, violations, and accidents. Excludes any pass-through fees.
Nationwide Criminal Database $8.00
Multi-jurisdictional search of millions of state and county records. Database is compiled from
counties, department of corrections and administrative courts. (1)
Nationwide Sex Offender Registry $5.00
Search of the National Sex Offender Registry.
Social Security Address Trace (3) $3.00
Reveals address history based on credit applications, utility bills, and similar filings.
State Criminal Records (7) $14.00
Checks available counties within the state. Not available in all states. Excludes any pass-
through fees.
Unlimited County Criminal Records - 7 Year Lookback $20.00
Individual county level criminal search on each county lived in for the last seven years of
residence history pulled from the Social Security Trace. Excludes any pass-through fees or
manually added counties.(4,5)
All prices are per name,per search,unless otherwise noted.The pricing being offered is based off of an average monthly volume
of12orders placed.
Background Screening Footnotes:
1. Includes Sex Offender, Global Homeland Security, and Office of Foreign Asset Control database searches.
2. Individual products billed at quoted price. Prices exclude any pass-through,access, or data fees.
2.1. Individual products billed at fixed-fee price. Excludes any pass-through, access,or data fees.
3. Address history from credit headers, utilities, etc. Does not determine the eligibility of employees to work in the United States.
Crosschecks with Social Security Death Index.
4. Counties listed on Social Security Address Trace. Prices exclude any pass-through, access,or data fees.
5. Certain industries capped at three most recent counties. Prices exclude any pass-through, access,or data fees.
6. Prices subject to change. Prices exclude any pass-through,access,or data fees.Available states/territories include:Alabama,
Alaska,American Samoa, Colorado, Connecticut, Delaware, District of Columbia(Washington DC), Florida,Georgia, Hawaii,
Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Michigan, Minnesota, Missouri, Mississippi,
Montana, Nebraska, New Jersey, New Mexico, New York NYOCA, North Carolina, North Dakota, Ohio, Oklahoma, Oregon,
Pennsylvania, Rhode Island, South Carolina,Tennessee,Texas, Utah,Vermont,Virginia, Washington State,West Virginia,
Wisconsin.
7. Fee charged per individual verification.Three attempts made at each reference. Prices exclude any pass-through, access,
data fees.
8. Credit Inspection required to meet Federal regulations.One-time$95 inspection fee.
9. 'Preferred'testing sites incur additional site fee.
10. The Vaccine Fee will vary from clinic to clinic.This fee will be passed through on the invoice.
§613.Public record information for employment purposes[15 U.S.C.§ 1681k]
(a) In general.A consumer reporting agency which furnishes a consumer report for employment purposes and which for
that purpose compiles and reports items of information on consumers which are matters of public record and are likely to
have an adverse effect upon a consumer's ability to obtain employment shall—
(1)at the time such public record information is reported to the user of such consumer report,notify the consumer of
the fact that public record information is being reported by the consumer reporting agency,together with the name and
address of the person to whom such information is being reported;or
(2)maintain strict procedures designed to insure that whenever public record information which is likely to have an
adverse effect on a consumer's ability to obtain employment is reported it is complete and up to date.For purposes of this
paragraph,items of public record relating to arrests,indictments,convictions,suits,tax liens,and outstanding judgments
shall be considered up to date if the current public record status of the item at the time of the report is reported.
(b) Exemption for national security investigations.Subsection(a)does not apply in the case of an agency or department of
the United States Government that seeks to obtain and use a consumer report for employment purposes,if the head of
the agency or department makes a written finding as prescribed under section 604(b)(4)(A).
VERIFIED FIRST END-USER AGREEMENT
Version 2.1—November 1,2022
THIS END-USER AGREEMENT("Agreement")is made and entered into by and between Verified First, LLC, an Idaho Limited Liability
Company with offices at 1120 S Rackham Way, Suite 300. Meridian, Idaho 83642. its subsidiary and affiliate corporations,successors,
and assigns("Company")mJ and::
C1 T7 o T J e 44-e� 0 (legal business entity name)
doing business as r ti i i-i d T e4,r3 0 fk)V► 1170 (hereafter"End-User").This Agreement
shall be effective on the date of first signature below(the"Effective Date")provided a counter-signature is obtained.
1. General
End-User is engaged in the business of rn j4 Al 1 C j '#'l/ b ✓ec,) en(0,1)4"-- . End-User
represents and agrees that it is a legal entity in good standing with a legitimate permissible purpose for requesting the Services offered
by Company(see Verified First's FCRA Notice to Users).
In connection with the Services (as such term is defined at www.verifiedfirst.com/definitions) provided pursuant to the terms of this
Agreement, Company strives to deliver accurate and timely information products to assist End-User in making intelligent and informed
decisions for a permissible purpose under applicable law. To this end, Company assembles information from a variety of sources,
including databases maintained by consumer reporting agencies containing information from public records, other information
repositories and third-party researchers. End-User understands that these information sources and resources are not maintained by
Company. Therefore, Company does not guarantee that the information provided from these sources is accurate or current.
Nevertheless, Company has in place reasonable procedures designed to respond promptly to claims of incorrect or inaccurate
information in accordance with applicable law.
2. End-User's Certification of Fair Credit Reporting Act(FCRA) Permissible Purpose(s)
a) End-User hereby certifies that all of its orders for information products from Company shall be made,and the resulting consumer
reports shall be used,for the following Fair Credit Reporting Act, 15 U.S.C. § 1681 et seq., permissible purposes only
i)for employment purposes, defined as the purpose of evaluating a consumer for employment, promotion, reassignment,or
retention as an employee(§ 1681 b-(a)(3)(B)),with the written authorization of the consumer.
b) End-Userwill certify the specific permissible purpose at the time the report is requested.
3. End-User's Certification of Legal Compliance
a) End-User certifies to Company that the information products it receives will not be used in violation of any applicable federal,state
or local laws, including, but not limited to the Fair Credit Reporting Act and Title VII of the Civil Rights Act of 1964. End-User accepts
full responsibility for complying with all such laws, including any state consumer reporting laws or requirements,and for using the
information products it receives from Company in a legally acceptable fashion.To that end, End-User agrees to comply with and
provide all statutorily required notices under the Fair Credit Reporting Act or other state laws when using information products. End-
User further accepts full responsibility for all consequences of use and/or dissemination of those products. End-User further agrees
that each consumer report will only be used for a one-time use.
b) End-User agrees to have reasonable procedures for the fair and equitable use of consumer background information and to secure
the confidentiality of private information. End-User agrees to take precautionary measures to protect the security and dissemination of
all consumer report or investigative consumer report information including,for example, restricting terminal access, utilizing passwords
to restrict access to terminal devices, and securing access to,dissemination and destruction of electronic and hard copy reports. End
User agrees to abide by Addendum A attached hereto which is incorporated into and is part of this Agreement. By using a Company
Service, End-User acknowledges and understands the practices described in Company's Privacy Policy and the actual collection, use,
and disclosure of End-User-furnished information in accordance with Company's Privacy Policy available at_
https://legal.verifiedfirst.com/#/legal#privacy_policy.
c) As a condition of entering into this Agreement, End-User certifies that it has in place reasonable procedures designed to comply
with all applicable local, state and federal laws pertaining to consumer reporting.Company will only keep information it provides to
End-User for the lesser of two(2)years or as required by applicable law. End-User certifies that it will retain information it receives
from Company in accordance with applicable law and will make such information available to Company upon request. In addition, End-
User agrees to abide by all Ban the Box laws and certifies that it will not conduct a background check until after conditional offer of
employment has been provided. End-Users seeking credit information certify to Company that they have obtained written authorization
and provided all disclosures required by applicable federal,state or local laws, regulations and ordinances to the consumer in
connection with such requests and must provide information and agree to Addendum B before Company can provide credit information
to End-User.Addendum B is incorporated into and is part of this Agreement, if applicable. End-User acknowledges and agrees to notify
its employees that End-User can access credit information only for the permissible purposes listed in the FCRA.
d) End-User understands that the credit bureaus require specific written approval from Company before the following persons, entities
and/or businesses may obtain credit reports: private detectives, private detective agencies, private investigative companies, bail
bondsmen,attorneys, law firms,credit counseling firms, security services, members of the media, resellers,financial counseling firms,
credit repair clinics, pawn shops(except companies that do only Title pawn),check cashing companies(except companies that do only
loans, no check cashing), genealogical or heir research firms, dating services, massage or tattoo services, businesses that operate out
of an apartment, individuals seeking information for their own private use, adult entertainment services of any kind, companies that
locate missing children,companies that handle third party repossession, companies seeking information in connection with time
shares, subscriptions companies, individuals involved in spiritual counseling or persons or entities that are not an End-User or decision
maker.
e) End-User represents that, if it orders credit reports, End-User will have a policy and procedures in place to investigate any
discrepancy in a consumer's address when notified by the credit bureau that the consumer's address, as submitted by End-User,
substantially varies from the address the credit bureau has on file for that consumer.
f) End-User hereby acknowledges that it has received a copy of the Summary of Rights(16 C.F.R. Part 601,Appendix A)and Notice
of Users of Consumer Reports(16 C.F.R. Part 601,Appendix C),and Remedying the Effects of Identity Theft available at_
www.verifiedfirst.com/fcra-notifications.
g) End User hereby certifies that, under the Investigative Consumer Reporting Agencies Act("ICRA"), California Civil Code Sections
1786 et seq.,and the Consumer Credit Reporting Agencies Act("CCRAA"), California Civil Code Sections 1785.1 et seq., if the End
User is located in the State of California, and/or the End User's request for and/or use of Information Products pertains to a California
resident or worker, End User will do the following:
(i)Request and use Information Products solely for permissible purpose(s) identified under California Civil Code Sections 1785.11 and
1786.12.
(ii) When,at any time, Information Products are sought for employment purposes other than suspicion of wrongdoing or misconduct by
the consumer who is the subject of the investigation, provide a clear and conspicuous disclosure in writing to the consumer,which
solely discloses: (1)that an investigative Information Products may be obtained; (2)the permissible purpose of the investigative
Information Products; (3)that information on the consumer's character,general reputation, personal characteristics and mode of living
may be disclosed; (4)the name, address,telephone number, and website of the Consumer Reporting Agency conducting the
investigation;and (5)the nature and scope of the investigation requested, including a summary of the provisions of California Civil
Code Section 1786.22.
(iii)When, at any time, Information Products are sought for employment purposes other than suspicion of wrongdoing or misconduct by
the consumer who is the subject of the investigation, only request an Information Product if the applicable consumer has authorized in
writing the procurement of the Information Product.
(iv) When Information Products are sought in connection with the hiring of a dwelling unit, notify the consumer in writing that an
Information Product will be made regarding the consumer's character, general reputation, personal characteristics.The notification
shall include the name and address of End User as well as a summary of the provisions of California Civil Code Section 1786.22, no
later than three days after the date on which the Information Product was first requested.
(v) Provide the consumer a means by which he/she may indicate on a written form, by means of a box to check,that the consumer
wishes to receive a copy of any Information Products that are prepared.
(vi) If the consumer wishes to receive a copy of the Information Products,the End User shall send (or contract with another entity to
send)a copy of the Information Product to the consumer within three business days of the date that the Information Product is
provided to End User.The copy of the Information Product shall contain the name, address, and telephone number of the person at
End User who issued the report and how to contact him/her.
(vii) Under all applicable circumstances, comply with California Civil Code Sections 1785.20 and 1786.40 if the taking of adverse
action is a consideration,which shall include, but may not be limited to, advising the consumer against whom an adverse action has
been taken that the adverse action was based in whole or in part upon information contained in the Information Product, informing the
consumer in writing of Company's name, address, and telephone number,and provide the consumer of a written notice of his/her
rights under the ICRA and the CCRAA.
(viii) Comply with all other requirements under applicable California law, including, but not limited to any statutes, regulations and
rules governing the procurement, use and/or disclosure of any Information Products, including, but not limited to,the ICRA and
CCRAA.
h)When Information Products are Used for Employment Purposes
(i)If the information products End-User obtains from Company are to be used for an employment purpose, End-User certifies that prior
to obtaining or causing a"consumer report"to be obtained, a clear and conspicuous disclosure, in a document consisting solely of the
disclosure, has been made in writing to the consumer explaining that a consumer report may be obtained for employment purposes.
Such disclosure satisfies all requirements identified in the FCRA. End-User also certifies that the consumer has authorized, in writing,
the obtaining of the report by End-User. If an investigative consumer report(as defined by the FCRA)is obtained, End-User certifies a
separate disclosure will be obtained and such disclosure satisfies all requisite disclosure requirements for investigative consumer
reports. End-User certifies that it also has provided the consumer with any notices or disclosures required under applicable state and
local law. End-User understands and agrees that Company will not initiate a report for Employment Purposes in the absence of a
written authorization. End-User certifies that each time it orders a report, it is reaffirming the above certifications.
(ii) Prior to taking adverse employment action based in whole or in part on the information products provided by Company, End-User
will provide to the consumer: (1)a copy of the report,and (2)a description, in writing, of the rights of the consumer entitled: "A
Summary of Your Rights Under the Fair Credit Reporting Act."After the appropriate waiting period, End-User will issue to the consumer
notice of the adverse action taken, including the statutorily required notices identified in Section 615 of the Fair Credit Reporting Act.
(iii) Before taking adverse action based on a criminal record the EEOC Enforcement Guidance on the Consideration of Arrest and
Conviction Records in Employment Decisions recommends that you perform an individualized assessment and or other
considerations.To obtain a copy of this EEOC Enforcement Guidance please go to the following website:_
http://www.eeoc.gov/laws/guidance/arrest conviction.cfm.
(iv) Please note, as it relates to criminal history information, Company only reports conviction records and will report a minimum of
seven (7)years of conviction information,where allowed by applicable law.Company does not report non-conviction information
unless a case is pending with a next court date scheduled and does not report information relating to infractions, summary offenses,
violations or other sub-criminal information.
(v) Company complies with all FCRA and state and local laws that restrict the reportability of certain types of adverse information about
a consumer.To ensure compliance with such laws, End-User acknowledges and agrees that when including any information about a
consumer in a consumer report, Company follows the most restrictive reporting restrictions based on the consumer's residence
address. End-User understands that some state laws allow Company to report convictions where the date of disposition is older than
seven years provided the consumer residing in the state is being considered for a position with an annual salary that equals to,or is
reasonably expected to equal, $25,000 or more. End-User certifies that if it seeks to have access to convictions with a disposition date
that is older than seven years,such information will only be sought for consumers applying for employment with End-User who are
being considered for a position with an annual salary that equals, or is reasonably expected to equal,$25,000 or more.
i)When Information Products are Used for the Permissible Purpose of Tenant Screening
End-User certifies that it will obtain written authorization from the consumer tenant or resident applicant prior to the procurement of the
any consumer report or investigative consumer report by the End-User.
If the consumer's tenant application is denied, or other adverse action is taken based in whole or in part on the information products
provided by Company, End-User will provide to the consumer: (1)a notice of the adverse action, (2)the name, address, and telephone
number of the consumer reporting agency that furnished the report and a statement that the consumer reporting agency did not make
the decision to take the adverse action and is unable to provide the consumer the specific reasons why the adverse action was taken,
and (3) notice of the consumer's right to obtain a free copy of the consumer report from the consumer reporting agency that furnished
the report within 60 days and of the consumer's right to dispute the accuracy or completeness of any information in the consumer
report furnished by the consumer reporting agency. End-User certifies that any adverse action notice will comply with the FCRA
including but not limited to satisfying all requirements under the FCRA if credit history is a disqualifying factor. If using a credit score,
End-User certifies that it will comply with the Dodd-Frank Act and all applicable regulations relating to using a credit score.
j)Investigative Consumer Reports
In addition to the disclosure requirements identified above, if the consumer makes a written request for a complete and accurate
disclosure of the nature and scope of the investigation requested within a reasonable amount of time after the consumer's receipt of
disclosure, End-User will provide consumer with a complete and accurate written disclosure of the nature and scope of the
investigation requested. End-User agrees to provide this information to the consumer no later than five(5)days after the date on which
the request for such disclosure was received from the consumer or such report was first requested,whichever is the later.
k) International Criminal Record Searches
End-User understands that searches of international background screening will be conducted through the services of a third-party
independent contractor. Because of differences in foreign laws, language, and the way foreign records are maintained and reported,
Company cannot be either an insurer or guarantor of the accuracy of the information reported. End-User therefore releases Company
and its affiliated companies, officers, agents, employees, and independent contractors from any liability whatsoever in connection with
erroneous information received because of an international background screening report.
I)National/Multi-State Database Searches
Company recommends that End-User screen its applicants or employees at the county court-house or online system, federal, and
multi-state/nationwide database levels. End-User understands that if it chooses not to conduct searches at these levels, Company
cannot be held responsible for any records that exist that are not included in the End-User's coverage requested. End-User further
understands that the multi-state/nationwide database report will only be offered in conjunction with a county-level verification of any
records found and that End-User will bear any additional costs associated with this verification.
m) Text Messaging-(SMS)Service
If End-User requests the Company to communicate with consumers via text message to a phone number disclosed by the consumer,
End-User understands that it is responsible for obtaining all necessary authorizations for compliance with the Telephone Consumer
Protection Act("TCPA")permitting the Company and its service providers to send text messages to the disclosed phone number. End-
User certifies that it will only request the Company to communicate with consumers via text message only after End-User has obtained
such authorization(s).
End-User represents and warrants that End-User's use of the Services will not violate any applicable law or regulation. End-User
further represents and warrants that End-User will only communicate with individuals in a manner that does not cause either the
Company or the End-User to violate any applicable statute, rule, or regulation relating to the use of e-mail, telephonic calls, text
messages, SMS messages, "in-app" communications, or similar methods of communicating with individuals who may be the target of
the Services obtained by the End-User.
4. Additional Requirements for Motor Vehicle Records(MVRs)and Driving Records
End-User hereby certifies that Motor Vehicle Records and/or Driving Records (MVRs) shall only be ordered in strict compliance with
the Driver Privacy Protection Act ("DPPA", at 18 U.S.C. § 2721 et seq.) and any related state laws. End-User further certifies that no
MVRs shall be ordered without first obtaining the written consent of the consumer to obtain "driving records," evidence of which shall
be transmitted to Company in the form of the consumer's signed release authorization form. End-User also certifies that it will use this
information only in the normal course of business to obtain lawful information relating to the holder of a commercial driver's license or
to verify information provided by an applicant or employee. End-User shall not transmit any data contained in the resulting MVR via the
public internet, electronic mail or any other unsecured means.
5. Warrants
In the course of completing background checks, Company may uncover active arrest warrants which are outstanding against the
subject. In these cases, Company may be contacted by the law enforcement agency seeking the subject. End-User understands that
Company will furnish to law enforcement any information contained within the subject's file to assist in the apprehension of the subject.
Additionally, Company may contact End-User, and End-User agrees to release to Company, all information End-User may have which
will further the apprehension of the wanted individual.
6. General Provisions
a) End-User agrees not to resell, sub-license,deliver,display or otherwise distribute to any third party any of the information products
addressed herein,except as required by law. End-User may not assign or transfer this Agreement without the prior written consent of
Company. In addition, End-User shall immediately notify Company of any of the following events: change in ownership of End-User
(over 50%),a merger, change in name or change End-user's business.The parties understand that this Agreement is for the sole
benefit of Company and End-User and no third party shall be deemed a third-party beneficiary of this Agreement. If any of the
provisions of this Agreement become invalid, illegal, or unenforceable in any respect,the validity, legality and enforceability of the
remaining provisions shall not in any way be impacted. By agreement of the parties, IDAHO law shall guide the interpretation of this
Agreement, if such interpretation is required.All litigation arising out of this Agreement shall be commenced in IDAHO,and the parties
hereby consent to such jurisdiction and venue.Any written notice by either party shall be delivered personally by messenger, private
mail courier service, or sent by registered or certified mail, return receipt requested, postage prepaid to the addresses listed below.
This Agreement shall be construed as if it were jointly prepared. Both parties agree that this Agreement constitutes all conditions of
service, present and future.Changes to these conditions may be made only by mutual written consent of an authorized representative
of End-User and an officer of Company.The headings of each section shall have no effect upon the construction or interpretation of
any part of this Agreement.
b) If End-User is permitted to request consumer reports for employment purposes via Company's website,then, in addition to all other
obligations, End-User agrees to abide by such additional conditions that may be imposed to utilize the website, provide all required
certifications electronically,to maintain complete and accurate files containing all required consent, authorization and disclosure forms
with regard to each consumer for whom a report has been requested,and maintain strict security procedures and controls to assure
that its personnel are not able to use End-User's Internet access to obtain reports for improper, illegal or unauthorized purposes. End-
User agrees to obtain the consumer's electronic consent to receive any legal or other notices electronically. End-User agrees to allow
Company to audit its records at any time, upon reasonable notice given. Breaches of this Agreement and/or violations of applicable law
discovered by Company may result in immediate suspension and/or termination of the account, legal action and/or referral to federal or
state regulatory agencies.
c) Company requires criminal history background checks for any authorized user of End-User to determine whether the authorized
user can be trusted to use the.Services and information derived from the Services only for a legitimate business purpose and not
disclose such information except as permitted by this Agreement and applicable law.As allowed by law,such background checks must
not reveal any felony or misdemeanor conviction for the seven(7)years preceding the date that the employee of End-User gains
access to the Verified First Background Screening Portal. End-User must retain each background check report for as long as an
individual is an authorized user and for two years thereafter and will make such background check reports available for review by
Company upon reasonable request.
7. Monitoring Products
It is the sole responsibility of End-User, and End-User represents and warrants that it maintains reasonable procedures, to promptly
notify Company of any personnel changes that are relevant to ensuring accuracy of the checks performed in connection with the
monitoring products and appropriate access control, including but not limited to MVR, Healthcare Compliance and Criminal. In addition,
End-User shall comply with all applicable federal, state and local laws in connection with use of the monitoring products, including but
not limited to any additional consent requirements under California law.
8. Confidentiality
a) Neither party shall reveal, publish,or otherwise disclose any Confidential Information to any third party without the prior written
consent of the other party."Confidential Information"means all Proprietary Intellectual Property(defined below)or secret data; sales or
pricing information relating to either party, its operations, employees, products, or services;and, all information relating to any
customer, potential customer,Agent,and/or independent sales outlet. Either party may disclose Confidential Information in response to
a valid order of a court or other governmental body or as may otherwise be required by law to be disclosed; provided that the
disclosing party gives sufficient notice to the other party to enable the other party to take protective measures.The Parties agree to
always keep this information confidential during the term of this Agreement and continuing for five years after receipt of any
Confidential Information. Notwithstanding anything to the contrary herein, in no event shall Company be required to destroy, erase or
return any consumer reports or applicant data related thereto in Company's files, all of which Company shall maintain as a consumer
reporting agency in strict accordance with all applicable federal, state,and local laws.
b) In connection with Services, End-User may have access to Confidential Information relating to Company's intellectual property,
including but not necessarily limited to trade secrets, service marks,trademarks,trade names, logos,symbols, brand names, software,
technology, inventions, processes(that are subject to a patent or otherwise pending)collectively"Proprietary Intellectual Property."
End-User acknowledges and agrees that Company is the sole exclusive owner of all right,title and interest in such Proprietary
Intellectual Property and it shall not disclose to any third party the nature or details of any such Proprietary Intellectual Property. End-
User further agrees that it has no right to publish, reproduce, prepare derivative works based upon, distribute, perform or otherwise
display any of Company's Proprietary Intellectual Property.
9. Independent Contractor
The parties agree that the relationship of the parties created by this Agreement is that of independent contractor and not that of
employer/employee, principal/agent, partnership,joint venture or representative of the other. Except as authorized hereunder, neither
party shall represent to third parties that it is the employer, employee, principal, agent,joint venture or partner with, or representative of
the other party.
10. Fees and Payment
a) End-User must provide ACH debit information or a valid credit card to Company before End-User can order any services. If End-
User opts for credit card, company charges a 4%fee, or such other amount as permitted by applicable laws. End-User is solely
responsible for ensuring that payment information is always complete and accurate.
b) End-User agrees to pay nonrefundable fees and other charges or costs for Company background check services.Any charges or
costs, including but not limited to surcharges and other fees levied by federal, state, county, other governmental agencies,educational
institutions, employer verification lines and licensing agencies, incurred by Company in servicing End-User,will be passed onto End-
User. At Company's option, payments not received thirty(30)days after the date of the invoice may cause the account to be placed on
temporary interruption,with no additional requests being processed until the balance due is paid in full or arrangements have been
made with Company's Accounts Payable Department.Accounts with invoices unpaid thirty(30)days or more will be assessed an
interest charge of 1.5% per month, as allowed by applicable law.Any concerns regarding invoices or line items must be brought to the
attention of Company's billing department within 15 days of the date of such invoice.A$25 fee will be charged on all returned checks
and nonsufficient funds.
c) If the account goes to collection, End-User agrees to pay all collection expenses, including attorneys'fees and court costs. End-
User agrees that prices for services are subject to change without notice, although Company will make every reasonable effort to give
notice of such change before it becomes effective.Any account that remains inactive for a period of twelve(12)months will be deemed
inactive and may be terminated by Company.
11.Warranties, Remedies,and Limitation of Liability
a) End-User understands that Company obtains the information reported in its information products from various third-party sources
"AS IS", and therefore is providing the information to End-User"AS IS". End-User represents and warrants that End-User's use of the
Services will not violate any applicable law or regulation. End-User further represents and warrants that End-User will only
communicate with individuals in a manner that does not cause either the Company or the End-User to violate any applicable statute,
rule, or regulation relating to the use of e-mail,telephonic calls,text messages, SMS messages,"in-app"communications, or similar
methods of communicating with individuals who may be the target of the Services obtained by the End-User.
b) Company makes no representation or warranty whatsoever, express or implied, including but not limited to, implied warranties of
merchantability or fitness for particular purpose,or implied warranties arising from the course of dealing or a course of performance
with respect to the accuracy,validity, or completeness of any information products and/or consumer reports,that the information
products will meet End-User's needs,or will be provided on an uninterrupted basis; Company expressly disclaims any and all such
representations and warranties.
c) COMPANY WILL NOT BE LIABLE TO END-USER FOR DAMAGES,AND END-USER HEREBY RELEASES COMPANY FROM
ANY LIABILITY FOR DAMAGES ARISING UNDER ANY THEORY OF LEGAL LIABILITY TO THE FULLEST EXTENT THAT END-
USER MAY LEGALLY AGREE TO RELEASE COMPANY FROM LIABILITY FOR SUCH DAMAGES, NONETHELESS, IN THE EVENT
COMPANY IS DETERMINED BY A COURT OF COMPETENT JURISDICTION TO BE LIABLE TO END-USER FOR ANY MATTER
ARISING UNDER OR RELATING TO THIS AGREEMENT, WHETHER ARISING IN CONTRACT, EQUITY,TORT OR OTHERWISE
(INCLUDING WITHOUT LIMITATION ANY CLAIM FOR NEGLIGENCE),THE AMOUNT OF DAMAGES RECOVERABLE AGAINST
COMPANY FOR ALL SUCH MATTERS WILL NOT EXCEED, IN THE AGGREGATE, THE AMOUNT PAID TO COMPANY BY END-
USER FOR THE SERVICE TO WHICH A GIVEN CLAIM RELATES PROVIDED PURSUANT TO THIS AGREEMENT,AND
RECOVERY OF THE AMOUNT IS END-USER'S SOLE AND EXCLUSIVE REMEDY HEREUNDER. IN THE EVENT COMPANY IS
LIABLE TO END- USER FOR ANY MATTER RELATING TO THIS AGREEMENT, WHETHER ARISING IN CONTRACT, EQUITY OR
TORT(INCLUDING WITHOUT LIMITATION ANY CLAIM FOR NEGLIGENCE),AND IN ADDITION TO ANY OTHER LIMITATION OF
LIABILITY OR REMEDY SET FORTH IN THIS AGREEMENT,THE AMOUNT OF DAMAGES RECOVERABLE AGAINST COMPANY
WILL NOT INCLUDE ANY AMOUNTS FOR INDIRECT OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS, LOST
INCOME, OR LOST SAVINGS, OR FOR ANY AMOUNTS WITH RESPECT TO CLAIMS AGAINST COMPANY, EVEN IF COMPANY
HAS BEEN ADVISED OF THE POSSIBILITY FOR SUCH DAMAGES.
d) End-User shall indemnify,defend and hold harmless Company, its successors and assigns,officers,directors, employees,agents,
vendors, credit bureaus and suppliers from and against any and all claims, suits, proceedings, damages, costs, expenses(including,
without limitation, reasonable attorneys'fees and court costs)("Losses")brought or suffered by any third party arising or resulting from,
or otherwise in connection with information products provided by Company,the content,compliance, method of delivery or
effectiveness of any notices, pre-adverse or adverse action letters, including in the use of Company's applicant pay system or
Company's facilitation of any consumer payments made in connection with information products provided by Company,any breach by
End-User of any of its representations,warranties, or agreements in this Agreement or its negligence or willful misconduct. Company
shall have no responsibility for consequences of the actions of End-User upon the information which Company provides End-User,and
End-User will indemnify and hold Company harmless from any loss, liability,damage,judgment, attorney's fees, costs, or penalties
which may result from the use by End-User of the information provided by Company.
e) Company shall defend, indemnify,and hold harmless End-User, and its successors and assigns, officers,directors,employees, and
agents,from and against any and all Losses brought or suffered by any third party arising from any actual breach of any obligation of
Company under the Agreement; Company's(or its personnel's) violation of applicable laws; personal or bodily injury(including death)
or property damage caused directly by Company; Company's(or its personnel)grossly negligent acts or willful misconduct.
f) Company does not guarantee End-User's compliance with all applicable laws in its use of reported information and does not
provide legal or other compliance related services upon which End-User may rely in connection with its furnishing of reports. End-User
understands that any documents, information,conversations or communication with Company's representatives regarding searches,
verifications or other services offered by Company are not to be considered a legal opinion regarding such use. End-User agrees that
(1)it will consult with its own legal or other counsel regarding the use of background screening information, including but not limited to,
the legality of using or relying on reported information and to review any forms as well as the content of prescribed notices, adverse or
pre-adverse action letters and any attachments to this Agreement for compliance with all applicable laws and regulations and (2) the
provision of such notices, pre- adverse or adverse action letters and the contents thereof is the sole responsibility of End-User not
Company. End-User acknowledges and agrees that it has no obligation to use and is solely responsible for independently vetting the
contents of, any sample forms that Company has provided to End-User in connection with this Agreement.
g) Company will keep information it provides to End-User in accordance with company's data retention policy,found at
www.verifiedfirst.com/data-retention-policy.
12. Term and Termination
a) The term of this Agreement shall begin on the date it is executed by End-User and shall be in effect for one(1)year beginning on
the last date of signature below and renewed automatically for one (1)year each year on its anniversary date, if no written notice is
received by either party within thirty(30)days prior to end of term.
b) Except as otherwise provided for herein,either party may cancel this Agreement by giving thirty(30)day written notice to the other
party. If End-User desires to terminate this Agreement, End-User agrees that it will pay Company for all services that have been
provided prior to the effective date of termination. Company may terminate or revise the provisions of this Agreement immediately upon
written notice if End-User is the debtor in a bankruptcy action or in an assignment for the benefit of creditors or if End-User undergoes
a change in ownership.Termination of this Agreement by either party does not release End-User from its obligation to pay for services
rendered or other responsibilities and agreements made.
c) In addition to any and all other rights a party may have available according to law, if a party defaults by failing to perform any
provision,term or condition of this Agreement the other party may terminate the Agreement by providing written notice to the defaulting
party.This notice shall describe with sufficient detail the nature of the default.The party receiving such notice shall have fifteen (15)
days from the receipt of such notice to cure the default(s). Unless waived by party providing notice,the failure to cure the default(s)
within such time period shall result in the automatic termination of this Agreement.
13. Force Majeure
End-User agrees that Company is not responsible for any events or circumstances beyond its control(e.g., including but not limited to
war,terrorism, riots,embargoes,strikes, Internet or telecommunication failures, acts by hackers or other malicious third parties, and/or
Acts of God or governmental action)that prevent Company from meeting its obligations under this Agreement and such performance,
except for any payment obligations of End-User, shall be excused to the extent that it is prevented or delayed by reason of any of the
foregoing.
14. Waiver
The failure of either party to insist in any one or more cases upon the strict performance of any term, covenant or condition of this
Agreement will not be construed as a waiver or subsequent breach of the same or any other covenant, term or condition; nor shall any
delay or omission by either party to seek a remedy for any breach of this Agreement be deemed a waiver by either party of its
remedies or rights with respect to such a breach.
15. Severability
If any provision of this Agreement, or the application thereof to any person or circumstance, shall be held invalid or unenforceable
under any applicable law, such invalidity or unenforceability shall not affect any other provision of this Agreement that can be given
effect without the invalid or unenforceable provision, or the application of such provision to other persons or circumstances, and, to this
end,the provisions hereof are severable.
16. Execution
This Agreement and all attachments, exhibits and addendums hereto, constitute the entire agreement of the parties and shall
supersede any prior agreements governing the subject matter contained herein. Neither party will be bound by, and each specifically
objects to, any provision that is different from or in addition to this Agreement (whether proffered verbally or otherwise), unless such
provision is specifically agreed to in writing and signed by both parties. This Agreement may be executed in any number of
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument.
A signature on a copy of this Agreement received by either party by facsimile is binding upon the other party as an original.The parties
shall treat a photocopy of such facsimile as a duplicate original. The individuals signing below represent that they are duly authorized
to do so.
ADDENDUM A
Access Security Requirements
The parties acknowledge they must work together to protect the privacy of consumers.The following measures are designed to reduce
unauthorized access of consumer reports. In accessing consumer information, End-User agrees to the following:
1. End-User will take reasonable procedures to protect its account number and password so that only key personnel employed by
your company,know this sensitive information, including not posting this information anywhere in the facility. End-User agrees to
request an account password change immediately if a person who knows the password leaves its company or no longer needs to have
access due to a change in duties.
2. End-User agrees that system access software,whether developed by your company or purchased from a third-party vendor,will
have End-User's account number and password"hidden"or embedded and be known only by supervisory personnel. End-User will
assign each user of its system access software a unique logon password. If such system access software is replaced by different
access software and therefore no longer is in use or,alternatively,the hardware upon which such system access software resides is no
longer being used or is being disposed of,or if the password has been compromised or believed to be compromised in any way, End-
User will change its password immediately.
3. End-User agrees it will not discuss its account number or password by telephone with any unknown caller,even if the caller claims
to be an employee of Company.
4. End-User will restrict the ability to obtain consumer information to a few key personnel.
5. End-User agrees to place all terminal devices used to obtain consumer information in a secure location within its facility so that
unauthorized persons cannot easily access them.
6. End-User agrees it will turn off and lock all devices or systems used to obtain consumer information.
7. End-User will secure hard copies and electronic files of consumer reports within its facility so that unauthorized persons cannot
easily access them.
8. End-User agrees to shred and/or destroy all hard copy consumer reports when they are no longer needed and erase and overwrite
or scramble electronic files containing consumer information when no longer needed and when applicable regulation(s)permit
destruction.
9. End-User agrees to notify its employees that End-User can access credit information only for the permissible purposes listed in the
Fair Credit Reporting Act.
ADDENDUM B
Documents Required Before Requesting Credit Report Information
Before End-User will be allowed to access credit report information, Company requires that End-User provide one (1) of the following
items listed below (if End-User is not publicly traded) and also receive an onsite inspection to verify company information and
physically review End-User's onsite location. Certain criteria must be met at the onsite inspection per requirements of the credit
bureau. Cost for the onsite inspection will be the responsibility of the End- User and End-User will receive an invoice for any related
costs and expenses from Verified First.
1. Business license status from a government web site(please include entire web page print out);
2. Business license,copy or documented verification.
3. Documented corporation verification with state or federal government.
4. Copy of Articles of Incorporation with proof of filing.
5. State and/or federal tax records originating from the state or federal government.
6. FDIC Certification; or
7. 501(c)(3)certificate for non-profit organizations.
If End-User is a publicly traded company, the following items are acceptable methods for verifying that the End-User is a bona fide
entity:
1. Documentation of ticker symbol information from trading website.
2. Certified copy of audited annual or quarterly statements submitted to the SEC.
17.Signature
I certify that I am authorized to execute this Agreement on behalf of the company listed below. Further, I certify on behalf of such
company,that the above statements are true and correct and agree for the company to the terms and conditions set forth in the
Agreement.
On Behalf of End-User: /�
Company Name: (2. ;4y a-- -'7' �.TT 'e r o to ✓; ( (e
Company Street Addre s: S O (7 Q tkA r 7-c{ �K ST't'r `d µ l+
City: SC' tt-P A) ✓I ) !' State N Zip Code '- 7 I. 0
Signature: ( 1J''cl''--
1 Date: �- ( 1 "
2•Lf
Print Name: iV .A. IA t t;` Title: — .s(b(
Who is going to beelyour primary user with full administrative rights?
First Name: Co- 11 f 5"'� 1 (oe Direct Phone:
+ ' 1 TO 3� s 3 �+� t
Last Name: l e I_se Y Email: C_ Coe► S r�r• € C t+y df Ne--C4 • A)c-�
I understand the pricing being offered is based off of an average monthly volume of 12 orders placed.
End-User Company is registered with the Secretary of State in the State of: ='t-1 AN
We plan to place our first order on or before:
On Behalf of Verified First, LLC
Signature: Date:
Print Name: Title:
Counterparts. This Order may be executed in any number of counterparts,each of which when so executed will be
deemed as an original, and all of which together,shall constitute one and the same agreement.Signatures sent by email
(including scanned images of signatures forwarded by email)shall have the same binding effect as original signatures.
Except as otherwise specifically modified by this Order, all other terms and conditions of the Agreement dated on Jul
29, 2024 shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF,the Parties hereto have executed this Order as of the Or r E ctive Dat
TRALIANT OPERATING, LLC City of Jeffe on die
Signature: W Signature:
i---
Levent Onar
Printed Name: Printed Name: /7 r /77LK:Ec:
Title: Director of Customer Success Title: nYyoA-
Date: 8/1/2024 Date: g/2�� -)4t
TRALIANT OPERATING, LLC AND City Of Jeffersonville -CONFIDENTIAL AND PROPRIETARY
City of Jeffersonville
Final Audit Report 2024-08-01
Created: 2024-08-01
By: Kady Weckbaugh(Kady.Weckbaugh@traliant.com)
Status: Signed
Transaction ID: CBJCHBCAABAA31DUfAIno2bynkV1fStpHcyl4euYubW2
"City of Jeffersonville" History
Document created by Kady Weckbaugh (Kady.Weckbaugh@traliant.com)
2024-08-01 -5:22:26 PM GMT
Document emailed to Levent Onar (levent.onar@traliant.com)for signature
2024-08-01 -5:24:30 PM GMT
Email viewed by Levent Onar(levent.onar@traliant.com)
2024-08-01 -5:24:56 PM GMT
Document e-signed by Levent Onar(levent.onar@traliant.com)
Signature Date:2024-08-01 -5:25:43 PM GMT-Time Source:server
0 Agreement completed.
2024-08-01 -5:25:43 PM GMT
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