HomeMy WebLinkAboutbakertilly Financial Impact Analysis to add EMS City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: 7/1/2024
Department: Council
Vendor Name: Baker Tilly
Sign Date: 6/26/2024
Ending Date: upon completion
Amount of Original Contract: $27,500
Is this an amendment or change order
to original contract? CY-e!D or No
Amended Contract Amount: $32,500
Purpose: Financial Impact Analysis of Proposed Fire Territory and
EMS
For Clerk's Office to fill out ✓�
Date uploaded to Gateway: //`24L/
SCOPE APPENDIX to
Engagement Letter dated: May 6, 2024
Between the City of Jeffersonville, Indiana and
Baker Tilly Advisory Group, LP
RE: Financial Impact Analysis of Proposed Fire Territory
DATE: June 21, 2024
This Scope Appendix is attached by reference to the above-named engagement letter (the Engagement
Letter) between the City of Jeffersonville (the Client) and Baker Tilly Advisory Group, LP.
SCOPE OF WORK
Baker Tilly Advisory Group, LP (BTAG) agrees to furnish and perform the following services:
A. Preliminary Financial Impact Analysis (Consulting Services)
1. Gather financial and operating data of the proposed participating units shown in (c) below and
prepare a special purpose report to include the following:
a. The property tax levy, property tax rate, and budget to be imposed or adopted during the first
year of the proposed fire territory;
b. The estimated effect of the proposed fire territory in the following years on taxpayers in each
of the participating units, including the expected property tax rates, property tax levies and
estimated tax liability impact;
c. The proposed participating units include the following taxing units in Clark County: City of
Jeffersonville and Utica Township Fire District (or at least one other taxing entity that is
contiguous with the City of Jeffersonville's municipal boundaries).
2. Analyze funding alternatives and modify the report, as necessary.
3. Prepare a special purpose report summarizing the preliminary financial impact.
B. Analysis of Emergency Medical (Ambulance) Services
1. Gather proposed operating data from the Fire Department in connection with providing emergency
medical services.
2. Based on the data provided by the Fire Department, estimate the costs associated with providing
emergency medical (ambulance) services to the area of the proposed fire territory.
C. Finalize Report, Prepare Presentation, and Public Hearings (Consulting Services)
1. Provide the following additional information to the preliminary financial and tax impact analysis
as described in Section A above:
a. A description of the planned services and staffing levels to be provided in the proposed
fire territory;
b. Estimated annual debt service payments;
c. The estimated effect of the proposed fire territory on other units in the county in the
following years related to local option income taxes, excise taxes, and property tax
circuit breaker credits; and
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SCOPE APPENDIX to
Engagement Letter dated: May 6, 2024
Between the City of Jeffersonville, Indiana and
Baker Tilly Advisory Group, LP
d. A description of any capital improvements to be provided in the proposed fire territory.
2. Finalize the tax impact analysis report and prepare an executive summary and formal
presentation for the public hearings.
3. Prepare notices to taxpayers of the three (3) required public hearings for review by local counsel
and publication as required by Indiana Code.
4. Attend three (3) public hearings to present analysis and answer questions. Additional meetings
are covered under section D.
D. Petition to the Department of Local Government Finance ("DLGF") (Consulting Services)
1. Analyze establishing procedures to verify completeness and timeliness of the necessary steps as
outlined in the Indiana Code.
2. Assist with the preparation of budget forms for the Fire Territory Operating and Equipment
Replacement funds including:
a. Budget Form 1 (Budget Estimate)
b. Budget Form 2 (Miscellaneous Revenues)
c. Budget Form 3 (Notice to Taxpayers)
d. Budget Form 4A (Summary of Appropriations)
e. Budget Form 4B (Financial Statement)
3. Assist with the preparation of other supporting documentation, as needed.
4. Assist with the preparation of and file a petition with the DLGF for an initial maximum levy, provide
supporting documentation, and answer questions from the DLGF, as necessary.
E. Other Accounting and Support Services (Consulting Services)
1. Attend other meetings not covered under the above.
2. Other agreed upon services.
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SCOPE APPENDIX to
Engagement Letter dated: May 6, 2024
Between the City of Jeffersonville, Indiana and
Baker Tilly Advisory Group, LP
COMPENSATION AND INVOICING
BTAG's fees for services set forth in the Scope Appendix will be:
Service Fees
A. Preliminary Financial Impact Analysis Not to Exceed $8,500
B. Analysis of Emergency Medical (Ambulance) Services Not to Exceed $5,000
C. Finalize Report, Prepare Presentation, and Public Hearings Not to Exceed $16,500
D. Petition to the Department of Local Government Finance Not to Exceed $2,500
E. Other Accounting and Support Services Time & Expense*
*BTAG's fees will be billed at BTAG's standard billing rates based upon the actual time and
expenses incurred.
Standard Hourly Rates by Job Classification
12/1/2023
iM Hourly Rate
Partners/ Principals/ Directors $400 - $600
Managers / Senior Managers inin. $275 - $400
Consultants /Analysts/ Senior Consultants $175 - $275
Support/ Paraprofessionals / Interns 911. $110 - $175
Billing rates are subject to change periodically due to changing requirements and economic conditions.
Baker Tilly will notify Client thirty (30) days in advance of any change to fees. If Client does not dispute
such change in fees within that thirty(30) day period, Client will be deemed to have accepted such change.
The fees billed will be the fees in place at the time services are provided. Actual fees will be based upon
experience of the staff assigned and the complexity of the engagement.
The above fees shall include all expenses incurred by BTAG except for direct, project-related expenses
such as travel costs
BILLING PROCEDURES
Normally, you will receive a monthly statement showing fees and costs incurred in the prior month.
Occasionally, we may bill on a less frequent basis if the time involved in the prior month was minimal or if
arrangements are made for the payment of fees from bond proceeds. The account balance is due and
payable on receipt of the statement.
Nonattest Services
As part of this engagement, we will perform certain nonattest services. For purposes of the Engagement
Letter and this Scope Appendix, nonattest services include services that the Government Auditing
Standards refers to as nonaudit services.
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SCOPE APPENDIX to
Engagement Letter dated: May 6, 2024
Between the City of Jeffersonville, Indiana and
Baker Tilly Advisory Group, LP
We will not perform any management functions or make management decisions on your behalf with respect
to any nonattest services we provide.
In connection with our performance of any nonattest services, you agree that you will:
> Continue to make all management decisions and perform all management functions, including
approving all journal entries and general ledger classifications when they are submitted to you.
> Designate an employee with suitable skill, knowledge, and/or experience, preferably within senior
management, to oversee the services we perform.
> Evaluate the adequacy and results of the nonattest services we perform.
> Accept responsibility for the results of our nonattest services.
> Establish and maintain internal controls, including monitoring ongoing activities related to the
nonattest function.
Conflicts of Interest
Attachment A to the Engagement Letter contains important disclosure information that is applicable to this
Scope Appendix.
We are unaware of any additional conflicts of interest related to this Scope Appendix that exist at this time.
Termination
This Scope Appendix will terminate according to the terms of the Engagement Letter.
If this Scope Appendix is acceptable, please sign below and return one copy to us for our files We look
forward to working with you on this important project.
Sincerely,
BAKER TILLY ADVISORY GROUP, LP
f)a c5G.4Zddrt4,
Paige E. Sansone, Principal
Signature Section:
The services and terms as set forth th. ope Appe d x are agreed to on behalf of the Client by:
Name:
Title: 'l ctA(t3( � � \-kb drL
Date: (J. - . c • "t-t
CG bakertilly
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