HomeMy WebLinkAboutJune 17, 2024 Council Minutes COMMON COUNCIL OF THE CITY
JEFFERSONVILLE, INDIANA
June 17, 2024
Regular Meeting Minutes
The Common Council of the City of Jeffersonville, Indiana met for the Regular Meeting on June 17, 2024.
Council President White along with City Clerk Gill called the meeting to order at 6:14 p.m. The meeting
was open to the public in person as well as live streamed via the City Website using Zoom.
INVOCATION:
Led by Councilperson Burns
Pledge of Allegiance:
ROLL CALL:
The roll call was conducted by City Clerk Lisa Gill and present in Council Chambers were Councilperson
Burns, Councilperson Semones, Councilperson Anderson, Councilperson Reed, Council President White,
Councilperson Webb, Council Vice President Hawkins, Councilperson Snelling and Councilperson Stoner.
Councilperson Reed was absent. Let the record reflect that 8 Council Members were present in Council
Chambers and 1 absent.
APROVAL OF MINUTES:
Councilperson Semones made a motion to approve the Minutes for June 3, 2024, seconded by
Councilperson Burns; motion passed, 8-0.
APPROVAL OF THE AGENDA:
Councilperson Semones made a motion to amend the Agenda in regards to adding the Resolution for
the Amended Contract for Firefighters and for the discussion of funding for the Depot. Councilperson
Stoner seconded the motion; motion approved, 8-0.
Councilperson Webb made a motion to approve the Agenda as amended, seconded by Councilperson
Stoner; motion passed, 8-0.
CLAIMS TO APPROVE:
Civil City$2,014,197.18
Mrs. Metcalf advised the Civil City Claims were in the amount of$2,014,197.18 and there were no
changes.
Councilperson Anderson made a motion to approve the Civil City Claims, seconded by Councilperson
Burns; motion passed, 8-0.
Parks$139,408.04
Mrs. Metcalf advised the Parks Claims were in the amount of$139,408.04 and there were no changes.
Councilperson Semones made a motion to approve the Parks Claims, seconded by Councilperson
Snelling; motion passed, 8-0.
REPORT OF THE CLERK:
Since a Resolution was added the negotiation team will need to make sure they sign it as well. This will
be Resolution Number 8
UNFINISHED BUSINESS:
1. Heather Metcalf 2024-OR-34 Ordinance of Additional Appropriation (Public Hearing)
Mrs. Metcalf advised there were no changes from the last meeting. Council President White opened the
Public Hearing at 6:19 pm,there were no members of the community present to speak for or against the
matter. Council President White closed the Public Hearing at 6:19 pm.
Councilperson Semones made a motion to approve 2024-OR-34 on the Third and Final Reading,
seconded by Councilperson Snelling; motion passed, 8-0.
NEW BUSINESS:
1. Heather Metcalf/Kim Calabro 2024-OR-35 Ordinance of Additional Appropriation—(See attached) Mrs.
Metcalf advised she did not have a clear number when this ordinance was prepared so she put in the
amount of$50,000. If it becomes less than that the Council can approve an amount less than $50,000.
HR Director Kim Calabro advised the Council the City has never had a real applicant tracking system.
When the City went with BSA,they were supposed to have added an HR Portal however with BSA HR
has always been an afterthought. In 2019 the City started working with a company as a beta test as an
applicant tracking system. They charged $5,000 and worked with the City to build the system, platform,
and forms.This took around half of a year to complete. On April 22, 2024 Mrs. Calabro was informed by
email that the company was sold to a credit union and the platform the City uses will no longer be
servicing the City of Jeff. This was to be effective immediately however they agreed to hold off until the
end of business on Friday August 2, 2024 to get through the Fire Department hiring process. The HR
Department along with Finance and high user Directors sat through demonstrations from multiple
options and Mrs.Calabro advised they decided to go with Bamboo HR.
HRs current budget does not have the funds to pay for this. There are two proposals from the company:
a core component and a pro component. The activation fee for the pro component is$8,829 and the
core component it is$6,740. That amount would be a one-time fee and will allow a project manager to
work with HR staff for up to 3 hours per day to set up the platform. It is a very labor-intensive task and
will consist of loading in all of the job descriptions,the City templates for adverse action notices, offer
letters, seasonal applications, Fire and Police applications, and Civilian applications. It is customized to
the City of Jeff and the City's processes. The monthly fee for the pro component is$10.73 and is based
on an average of 450 employees. Bamboo HR is a month-to-month provider and the City would not be
obligated to enter into a contract. Most of the other options that were explored only offered 3 year
contracts. The monthly fee for the core component is$6.31 and again is based on 450 employees. The
core component fee would average to$2,840.75 per month.
Mrs.Calabro advised they would prefer to go with the pro component is after it is established it could
also serve as an intranet for City employees. It also includes a performance management component
which currently has to be done on paper and an employee wellbeing component. Bamboo HR does
integrate with BSA and our training platform for Cyber Security Training and Anti-Harassment Training
and there is also a mobile app.
Councilperson Webb said it sounded like the City was on a time crunch and Mrs. Calabro said that was
correct. When Tracia shuts down the City is on its own. Mrs. Calabro advised the pro component
request is$57,948 and the core component amount is$34,089. Councilperson Stoner asked if Mrs.
Calabro had a preference for which one she would like to use. Mrs. Calabro said she would prefer to use
the pro component because she felt the City could utilize a lot of the additional options it offers. If they
roll out with the pro component and don't find the extra features beneficial they are always able to go
back to the core component. They are also able to start at the core component and upgrade to the pro
component at a later time but it will not be at the quoted amount,the amount per employee will
increase. Councilperson Semones asked if the amounts provided were annual costs and Mrs. Calabro
advised that was correct and those amounts did not include the one-time activation fee. Council
President White asked if the core component had everything that was needed. Mrs. Calabro advised
the core component has everything they are currently using. Council President White advised his
position is they should start with the core component and if they like it move to the pro component.
Councilperson Stoner said he agreed with Council President White. Councilperson Webb asked Mrs.
Calabro if she had any idea of what the savings would be if moved forward with the pro now as opposed
to upgrading to the pro at a later time. Mrs. Calabro said she did have that number and she would look
to find it in the information provided to her.
JFD Chief Grant said he would like to speak in favor of the program for the HR. Department. When the
department was using a paper application it was a nightmare for them.
Council President White asked if Wastewater would pay for any of this. Mrs. Calabro said she was not
sure, she was on a big time crunch so she brought it before the Council.
Councilperson Webb made a motion to approve 2024-OR-35 on the first and second reading.
Council President White asked if this wasn't approved until July 1, 2024, if that would cause an issue.
Mrs. Calabro said she would like for it to be approved on three readings tonight but knows that
historically that was unable to be done.
Councilperson Webb retracted his motion to approve on the first and second reading.
Councilperson Burns made a motion to suspend the rules in anticipation of approving this on three
readings and Councilperson Stoner seconded the motion; motion passed, 8-0.
Councilperson Webb made a motion to approve 2024-OR-35 on all three readings and Councilperson
Burns seconded the motion. After discussion, it was decided that the Ordinance could not be approved
on all three readings because the public hearing was advertised for July 1, 2024. The motion and the
second were rescinded.
Councilperson Webb renewed his motion to approve 2024-OR-35 on the first and second reading and
Councilperson Stoner seconded the motion; motion passed,8-0.
2. Dustin White—NAACP Presentation—(See attached) Council President White introduced
representatives from the Jeffersonville NAACP Youth Chapter. Kyndia Motley and Maria Hampton
introduced themselves and thanked the Council for allowing them to come and speak at the meeting.
They are an active Civil Rights Organization created by a group of interracial game changers whose
mission was to uplift and advance African Americans starting over a hundred years ago. The youth
chapter was created alongside the adult chapter to ensure the development of advocacy for the
upcoming generation in educating environmental, social, physical, mental, and economic well-being.
They are located on Frederick Avenue and host a community closet open every second and fourth
Saturday of every month from 12:00 pm until 2:00 pm and welcome donations from the community.
They also collect food items for Indiana Avenue's Miracle Kitchen and some members help serve by
feeding the homeless community on Saturday mornings. They provide voter registration applications at
every event they host and educate on the importance of voting. They also have a partnership with the
Red Cross to organize and host blood drives and have two upcoming blood drives scheduled on July 11,
2024, and October 10, 2024. The chapter hosts workshops, financial literacy, and mental health
workshops and is committed to being of service to others in the community.On June 29 they will be
hosting their annual scholarship fundraiser,All White Sneaker Ball Party. They have 12 students who
meet the scholarship requirements and they have been able to support the scholarship up until this
point. They have a goal of raising$10,000-$12,000 and are requesting the City Council to consider a
donation of$5,000 towards the scholarship effort. Maria Hampton read a letter from Kyla Walls, a
current member of the Jeffersonville Youth NAACP. The letter explained how the scholarship supported
the member and how the scholarship program helps to create the future leaders of tomorrow.
Council Vice President Hawkins made a motion to sponsor the scholarship program with a $5,000
donation from the Riverboat Fund—Special Projects. Councilperson Stoner seconded the motion;
motion passed, 8-0.
Council Attorney Larry Wilder said he would like to donate the amount of his June invoice to the
scholarship fund and he would send the invoice to the Clerk's Office with that instruction.
3. Dustin White—Discussion of the Depot—Council President White advised The Depot, the City's Event
Venue was created by Redevelopment. Redevelopment managed it for a year or two, until this year.
They have a budget and in order to meet current revenues it was asked that the money that had been
appropriated in the past for the Ice Rink be shifted to The Depot. The request is for the $25,000 to go
towards The Depot as a whole instead of specifically for the Ice Rink. They will not be doing the Ice Rink
this year. The UEZ has already contributed $25,000. Council President White advised he spoke with Ms.
Powel about a country music event at The Depot and she came up with a budget of approximately
$20,000. Council President White said he would like this to be in addition to the $25,000 for a total of
$45,000 in donation to The Depot to come out of the Council's Cumulative Capital Development Fund
which currently has a $56,667 balance that traditionally is not used. Mrs. Metcalf confirmed that was
correct.
Council President White made the motion that the Council would donate $45,000 to The Depot and
request that Redevelopment donate $25,000. Councilperson Semones seconded the motion; motion
passed, 8-0.
4. Dustin White—2024-R-8—Approving and Recommending the Mayor Sign the Amended Contract
Agreement Between The City and The Jeffersonville Professional Firefighters—Council President White
advised attached to the Resolution is the agreement between the City of Jeffersonville and Jeffersonville
Firefighters, IAFF Local 558 effective July 1, 2024 through December 31, 2024. If this Resolution is
approved it would be a 6-month modification of the current contract and negotiations for the upcoming
four-year contract would continue. The modifications are their longevity would increase from 1.2 to 1.5
over a 25 year period as opposed to 1.2 over 20 years. Base Salary by virtue of the contract was
triggered by the parity clause and brought their salaries up to $66,000. Council Vice President Hawkins
advised this is an amendment to the current contract and the Council is still negotiating the next
contract. Council President White asked if there was any public comment on this issue and nobody in
Council Chambers was present to comment.
Councilperson Semones made a motion to approve 2024-R-8 and Councilperson Burns seconded the
motion; motion passed, 8-0.
ATTORNEY COMMENTS:
Larry Wilder- No comment
Les Merkley-Absent
DEPARTMENT HEADS
JPD Assistant Chief McVoy—Assistant Chief McVoy advised several months ago he met with a few
Council Members and Axon who is the service provider for the JPD's taser program. He has been
negotiating with Axon; the original quote received was for 62 months for a total cost of 1.974 million
dollars for 100 units. This would cover 100 body cams, 100 taser 10s, the interview room coverage, and
the training scenarios. AC McVoy advised Axon that was not a feasible amount so they decreased to 90
units and they are currently authorized to employ 92 officers. That decreased the total amount of the
contract to 62 months for a total of 1.4 million dollars and has a savings of$891,000. The newly
negotiated amount includes the same coverages and warranties. To enter into the contract JPD would
have to pay 8%of the total down payment in 2024. Axon will have a scheduled annual increase in July
of 2024 so the commitment has to be made prior to the increase in order to receive this rate. JPD Chief
Kenny Kavanaugh advised this was discussed at last year's 5 year capital plan meeting however they did
not have the cost of the contract at that time. JPD started this program with approximately 71 cameras
in 2022 and they used money from a State funded grant to support the program. The interview rooms
were not initially incorporated into this contract because they were covered by an existing contract at
the time. The price will change on July 2, 2024.
Council President White asked if the department was making an ask for this evening. AC McVoy advised
they will have to have the Board of Public Works approve the contract and historically they have
brought these before the Council to request approval to take the contract to Board of Public Works.
Council Attorney Larry Wilder advised State Statute does not allow the Council to commit the next
group of elected individuals by budgeting beyond this Council's term. AC McVoy said he would reach
out to the Axon representative to segment the terms of the contract differently.
Councilperson Semones said she would be in favor of the letter of intent but given the discussion she
would like to see what the numbers look like with the term ending in December 2027. AC McVoy
advised he would get in contract with Axon to get the information and would forward it to the Council.
The total amount is 1.40802 and none of that is in the current budget for JPD.
PUBLIC COMMENTS
James R McClure-1006 Hazelwood Court, Clarksville, IN 47129—Mr. McClure said he appreciates seeing
all of these young Hoosier women participating and advocating for future and building a better
community. It fills him with pride as a Southern Indiana resident to see this sort of advocacy going on in
the community. He recently attended the Republican State Convention and it went off without a hitch.
There was no chaos and no rubber stamping. Mr. McClure said since it is June he wanted to add his
opinion that humans only have two sexes. Mr. McClure thanked the Council for their time.
COUNCIL COMMENTS:
• Councilperson Burns— No Comment
• Councilperson Semones— Councilperson Semones congratulated the City of Jeffersonville's
choice to celebrate Juneteenth this year by honoring elite women artists. Black Women shape
our culture and change our country and girls can change the world. Regardless of your race,
color, culture, or chosen gender identification we should all be united in pride to live in a
country where we all have civil liberties and freedoms and every woman, man —no matter or
regardless of the color, race, or gender identification is presumed to be created equal.
• Councilperson Anderson—No Comment
• Councilperson Reed—Absent
• Councilperson Webb—Bless the City of Jeffersonville.
• Council Vice President Hawkins— Council Vice President Hawkins thanked the team who is
working on the ongoing negotiations for the Fire Contract. The negotiations are still ongoing but
they felt this was a step in the right direction. He is always happy to see former students
representing themselves well and they did a great job tonight and he is happy they are able to
play a small part in making that happen. Congratulations to Providence High School who won
the State Championship in baseball. Council Vice President Hawkins said at the last meeting he
made it clear his intention was to present a resolution in which it urged the City of New Albany
to move forward allowing the dam to be removed on Silver Creek where a tragedy occurred
involving a young man several weeks ago. In that time period between now and then many
things have happened. One of those things was the newspaper wrote a couple of articles on it
and they did misrepresent something he said in the meeting. He went back and watched the
meeting again just to make sure. They reported the family reached out to him and that was not
what he said. At a time as emotional and charged as this the family had to read than and they
had not spoken to him yet. A friend of the family reached out to him and he just wanted to
clarify that. He had multiple conversations with people who were concerned about this. Both
sides in this quarrel over the dam have filed more legal actions against one another during this
which has created a complex web of a legal quagmire that he does not have the legal expertise
to understand. In the discussion he was a part of it became apparent to him that passing a
resolution may actually delay what he feels moving forward would be the right thing to do and
that is why there was not a resolution presented tonight.
• Councilperson Snelling—No Comment
• Councilperson Stoner— Councilperson Stoner advised his drainage appointment, Keith Fetz
resigned. He would like to make a motion to appoint Max Malone as his at large appointment.
Councilperson Snelling seconded the motion; motion passed, 8-0.
• Council President White—Council President White said the event was wonderful for
Juneteenth. EnVogue did a wonderful job. The Mayor came down and had a great time.
Juneteenth was happening in Jeffersonville and PRIDE was happening on the River. The bats
were playing in Louisville so there were fireworks and the Belle of Louisville was going by. The
whole picturesque of the experience was absolutely fantastic. Council President White said
residents should feel secure in their homes and secure when they're out in public and know that
when they call 911 all of the necessary services the government provides will arrive in a timely
fashion. A contract was signed at Board of Public Works to do a study on a Fire Territory. A Fire
Territory cannot be approved without three public meetings that will be advertised and open to
the public. This will be done in a transparent manner.
ADJOURNMENT:
Council Vice President Hawkins made the motion to ADJOURN the meeting at 7:35 p.m.
DISCLAIMER:
These minutes are a summary of actions taken at the Jeffersonville City Council meetings. The full video
archive of the meeting is available for viewing at www.cityofjeff.net for as long as this media is
supported.
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