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HomeMy WebLinkAboutRDC June 5, 2024 (Postponed From May 29 Due to No Meeting had no Quorum) JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES May 29,2024(no quorum,postponed) (Held June 5,2024) The Jeffersonville Redevelopment Commission held a Regular Meeting on June 5, 2024 that was called to order at 4:01 pm in the Mayor's Conference Room located at 500 Quartermaster Court, Jeffersonville, Indiana Board Members present: Scott Hawkins, Evan Stoner (by Zoom), Mike Moore (by Zoom), Sophia O'Coffey, Duard Avery,Teresa Perkins Staff Members present: Redevelopment Director Rob Waiz, Redevelopment Commission Attorney Les Merkley City Attorney, Grant Administrator DeLynn Campbell, Administrative Assistant/Secretary Theresa Treadway, City Controller Heather Metcalf, Asst. Controller Yvonne Dowd, City Engineer Andy Crouch. Guests: Josh Darby with Jacobi, Toombs & Lanz, Chris Gardner, John Kraft with MAC Construction. CALL TO ORDER Mr. Hawkins, President called the meeting to order at 4:01 PM. APPROVAL OF AGENDA Mr. Moore made a motion to approve with Ms. O'Coffey seconding, passing unanimously 5-0. CONSENT REPORTS Minutes: Mr. Stoner made a motion to approve the minutes from April 24, 2024 with Mr. Moore seconding,passing unanimously 5-0. Claims: Mr. Moore made a motion to approve the TIF Claims in the amount of$2,041,131.35 with Ms. O'Coffey seconding,passing unanimously 5-0. Mr. Avery made a motion to approve the Redevelopment Operating Claims in the amount of $30,957.37 with Ms. O'Coffey seconding,passing unanimously 5-0. JTL Ongoing Projects Update: Charlestown Pike Reconstruction, Segment 1 (Holman's Lane to Utica-Sellersburg Road) and Utica-Sellersburg Road Reconstruction, Segment 2 (Railroad Tracks North to Charlestown Pike: • Acquisitions of all 57 permanent right of way parcels has been completed. • Notice to Proceed has been issued to all utilities for relocation. • All utility relocations along Utica-Sellersburg Road have been completed. • For Charlestown Pike-Clark County REMC and Duke are complete with setting new poles and transferring lines. ATT and Charter are transferring now and will be complete in 45 days. • Opened bids on 3/15/24. Only received 1 bid. MAC Construction was low/only bidder at $16,280,000 total for the two segments ($4,023,000 for Utica-Sellersburg Road + $12,257,000 for Charlestown Pike. • Held pre-construction meeting with MAC Construction on OS/22/2024. MAC is ordering materials and gearing up for construction. Construction staking/layout is underway now and it is anticipated that construction activities will commence in July. Falls Landing Park(8th Street and Ohio Avenue) • All items are complete except installation of electrical equipment. Contractor is working on installing electrical panels now to power the site lighting. Falls Landing Parking Lot and Restrooms • Project awarded to Excel Excavating. JTL providing full-time inspection. • Notice to proceed issued on April 22, 2024. Contract completion date is August 20, 2024. • Construction underway. All storm sewer has been completed. All curb and gutter has been installed around perimeter of the parking lot. Contractor working on concrete sidewalks around perimeter of the site and to connection at Michigan Avenue. • See next page for drone construction progress photo. United Consulting Project Update: • All right of ways have been secured and moving forward with finishing utilities, still on schedule. HWC Engineering Project Update: • For Hike the Pike right of way is complete on all 43 parcels, waiting on 16 appraisals, 18 has been sent to buying stage and 1 parcel has been secured. Moving along great and still on target for completion. NEW BUSINESS New Chapel Sidewalk Change Order-Andy Crouch New Chapel sidewalk and road widening and reconstruction is complete. We actually have a negative change order in the amount of $134,298.35. We actually funded this project 2 ways,through my budget in Engineering for sidewalks and then Redevelopment for remainder. This has already been through Board of Public Works for my portion and now to Redevelopment for the approval of their portion. Mr. Moore made a motion to approve change order 1 with Ms. O'Coffey seconding,passing unanimously on a roll call vote 5-0. The Wheatley Group—Theresa Treadway—This is a service for pulling all information for the tax abatements, doing all the mailings for$9500.00. I believe this is their fourth year providing this service for us. Mr. Moore made a motion to approve with Mr.Avery seconding, passing unanimously on a roll call vote 5-0. Professional Ad Campaign-Mike Moore—We have an opportunity, City Council voted with overwhelming support, I believe unanimous, we are now going to be hiring in police officers at $66K a year. They will be working a 5 day on, 4 day off schedule, never have I seen a more enthusiastic vote for this. There is only one other community that offers this schedule and that is in Colorado. Promedia has put together a fantastic professional ad campaign for$24K that will go out approximately 200 miles out and to all college campuses in Kentucky and Indiana as well as numerous social media sites with a great video on this wonderful opportunity to be part of one of the top 50 cities in the US to raise a family and work this unique schedule at a great starting pay. This ad will run 30 days, and this is not only to attract new police officers but retain the police officers we have. Mr. Moore made a motion to approve this $24K contract with Promedia,with Mr.Avery seconding, passing unanimously on a roll call vote 5-0. QUESTIONS FOR EXECUTIVE DIRECTOR All good BOARD COMMENT Ms. Perkins—Going to my second graduation tonight, last night was New Wash about 46 graduates, Charlestown tonight with about 160 and then Jeff on Thursday at 7:00 and hoping to be finished by 10:30 or 11:00. Mr. Stoner—Andy any updates on the issue with concrete at Lottie Oglesby? Andy stated the concrete has been removed, they are still not sure exactly what happened but it is being redone. Mike said he has been told that they were going to redo in a 2 day period and doing it starting at midnight and completing in 1 day, notice will be going out to all the neighbors around the park that this is happening and all big trucks will be directed to come in and out of Ewing for as little disruption as possible. This is no charge to the City for this, the contractor was not happy with the work as well and getting this done for everyone's satisfaction. Per Andy, this is not effecting completion date by mid-October. Any updates on Shirley's Arbor Pavilion?Per Mayor, at this time we are not moving forward on this,for the size of the structure for$800K, this is not acceptable. I have asked Paul Northam to look at other possible options. Ms. O'Coffey—I am really excited about the ad campaign as well and everything that has been done for that position as it is well deserved for our public servants. Mr. Avery—Maintain the excellent work. Mr. Moore—Jeff High grads, good luck to all of them tomorrow night, Teresa, thank you for being there. Good luck to all the Greater Clark grads and all the grads. My heart goes out to all the Jeff High grads,they have an incredible future ahead of them, they just need to go out and get it. We also have the Juice Box Heroes Friday night at the Riverstage, this will be kicking off the Jamming in Jeff summer concert series. They were by far out largest crowd last year so we are excited to have them back and all the positive energy,they are all Jeff High kids. Mr. Hawkins—Happy graduation to all,this is my twenty eighth graduation. The police contract is by far one of the most rewarding committees I have sat on being on the council. NEXT MEETING June 26,2024 at 4:00 pm ADJOURNMENT Mr. Moore made a motion to adjourn at 4:26 pm Scott Hawkins, President Submitted By: Theresa Treadway