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Home My WebLink AboutSSB June 6, 2024 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF JUNE 6, 2024 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, June 6, 2024 at 3:00 P.M in Jeffersonville City Hall Mayor's Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:03 P.M. Board Members present are Mike Moore (via Zoom), Dale Orem and Bill Saegesser. Also present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Utility Billing Office Manager Elisha Gibson, Controller Heather Metcalf, Board Attorney Les Merkley, Michael Gangstad and Andy Sucharitakul representing Lochmueller Group, Josh Darby representing Jacob Toombs and Lanz, Jorge Lanz, City Council Representative Jacky Snelling, and Secretary Barbara Hollis. Attending via Zoom is Mayor Mike Moore. Board Member Saegesser made the motion to approve the agenda as presented, second by Board Member Orem, passing on a roll call vote of 3-0. The minutes of the May 16, 2024 meeting were presented for approval. Board Member Orem made the motion to approve the minutes as presented, second by Board Member Saegesser passing on a roll call vote of 3-0. CONTROLLER'S REPORT Controller Metcalf presented the claim list dated June 6, 2024 in the amount of $2,746,154.14. Board Member Saegesser made the motion to approve the claim list as presented, second by Board Member Orem, passing on a roll call vote of 3-0. Manager Gibson presented the Adjustment Certificate for the period of May 31 to June 13, 2024 in the amount of $-105,835.18 Sewage and -$1 ,468.54 Drainage. Board Member Saegesser made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a roll call vote of 3-0. OLD BUSINESS Director Ashack presented the final copy of the Internal Controls Policy for consideration. Board Member Orem made the motion to approve the Internal Controls Policy as presented, second by Board Member Saegesser, passing on a roll call vote of 3-0. NEW BUSINESS Director Ashack explained the need for approval of the Lochmueller Group Agreement for the DWWTP Clarifier Equipment Replacement Design. Board Member June 6, 2024 Page 2 Saegesser made the motion to approve the Agreement as presented, second by Board Member Orem, passing on a roll call vote of 3-0. Director Ashack reviewed Change Order No. 1, 5612 SR 62 Sanitary Sewer Extension, Allterrain Paving & Construction, Contractor. This represents a deduction of $4,475. Board Member Saegesser made the motion to approve the Change Order as presented, second by Board Member Orem, passing on a vote of 3-0 Michael Gangstad explained North WRF Expansion Project Change Order #5, Dugan & Meyers Industrial, LLC, for an increase of$391 ,995. Board Member Orem made the motion to approve Change Order No 5 as presented, second by Board Member Saegesser, passing on a roll call vote of 3-0. Director Ashack presented an application for a sewer extension for Residence Inn on Town Center Blvd. - 108 rooms to be serviced by the DWWTP. He explained the location. Board Member Saegesser made the motion to approve the capacity as requested, second by Board Member Orem, passing on a roll call vote of 3-0. Director Ashack noted the first scheduled meeting for July is a holiday. Following discussion, Board Member Saegesser made the motion to move the first meeting in July to July 3, second by Board Member Orem, passing on a roll call vote of 3-0. Director Ashack has received 2 quotes for the Eastbrook Lift Station Equipment Replacement. Following discussion, Board Member Orem made the motion to accept the Straeffer Pump & Supply, Inc. quote, second by Board Member Saegesser, passing on a roll call vote of 3-0. Director Ashack would like to adjust the budget by adding $286,500 to Refunds and Adjustments, and the same amount to the Expense side. This is to balance the budget for the SCADA Upgrade. This expense will be reimbursed by SRF. Board Member Saegesser made the motion to adjust the budget as requested, second by Board Member Orem, passing on a roll call vote of 3-0. Director Ashack explained an area of land on SR62 that was a part of the 2014 annexation that does not have sewers. The owners now want sewers. An easement has to be purchased. Two appraisals have been received. The two appraisals are quite far apart. The average of the two is about $20,500. The appraisal companies were discussed. Mayor Moore is concerned for the conflicting appraisals. This will be brought back up at the next meeting. ENGINEERING REPORTS Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville Sewer Projects Status Report dated June 6, 2024. June 6, 2024 Page 3 Michael Gangstad of Lochmueller Group presented and reviewed the Lochmueller Group Engineering Report dated June 6, 2024. DEPARTMENT REPORT Director Ashack reviewed the May WWTP Flow reports, saying we are working on some flow meter issues. A copy of the Willingness To Serve Letter for The Pointe at River Ridge was included in the packet. Being named on the Performance Bond was discussed and there did not seem to be a problem. Director Ashack informed the Board of two new project connections; Track 15F in River Ridge - Pizzuti (Warehouse w/2 Restrooms) - NWWTP, and Day Care Center on Lot 9 in Jefferson Ridge - DWWTP. ATTORNEY COMMENTS - No Comments This Meeting. BOARD MEMBER COMMENTS - No Comments This Meeting. There being no further business to come before the Board, Board Member Saegesser made the motion to adjourn at 3:26 P.M., second by Board Member Orem, passing on a r call vote of 3-0. The next regular meeting is scheduled for June 20, 2024. Mike Moor , Mayor Dale Orem, Board Member )4\)^412 ' • ,u)--/v1/4--, Bill Saegesser. :41• Member ATTEST: (\k/44 ,4 71.4/1",d‘ Barbara Hollis, Secretary