HomeMy WebLinkAboutSSB May 16, 2024 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MAY 16, 2024
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, May 16, 2024 at 3:00 P.M. in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present
are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Board Attorney
Les Merkley, Controller Heather Metcalf, Utility Billing Office Manager Elisha Gibson,
City Engineer Andy Crouch, Josh Darby representing Jacobi, Toombs, and Lanz, Justin
Ramirez and Lenin Kasthuri representing Lochmueller Group, and Secretary Barbara
Hollis. Attending via Zoom is Michael Gangstad representing Lochmueller Group..
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser passing on a vote of 3-0.
The minutes of the May 2, 2024 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf, presented the claim list dated May 16, 2024 in the amount of
$363,774.75. Board Member Orem made the motion to approve the claim list as
presented, second by Board Member Saegesser, passing on a vote of 3-0.
Manager Gibson, presented the Adjustment Certificate dated 5-10-24 in the
amount of $-20,460.51 Sewage, $-101 .83 Drainage and $40.20 Refund. Board Member
Orem made the motion to approve the Certificate as presented, second by Board Member
Saegesser, passing on a vote of 3-0.
OLD BUSINESS - No Old Business This Meeting.
NEW BUSINESS
Director Ashack presented a capacity request for Holmans Lane Commons, for 16
duplexes and 1 Single Family Home that would be serviced by the DTWWP. Board
Member Orem made the motion to approve the request as presented, second by Board
Member Saegesser, passing on a vote of 3-0.
Director Ashack next presented a capacity request for Stacy Springs Subdivision,
Section 5, consisting of 81 Single Family Homes to be serviced by the NWWTP. Board
May 16, 2024 Page 2
Member Saegesser made the motion to approve the request, second by Board Member
Orem, passing on a vote of 3-0.
Director Ashack presented a draft of an updated Internal Controls Policy and
Procedures as recommended by Controller Metcalf. He asks the Board to review the
document as it will be presented for a vote at the next meeting. Board Attorney Merkley
said it is important to have this policy and to keep it updated.
Director Ashack presented pictures of the DTWWTP #4 clarifier which is out of
service now. There is a consent decree with the Federal Government to maximize flow.
Without this clarifier it would reduce the flow during wet weather. There is money in
capacity fees for this which can be used to replace capacity. He requests permission to
allow him to solicit a proposal to prepare the design and specs for the replacement.
Replacement will take at least 6-8 months. A discussion regarding the cause of the
failures was held. Lenin Kasthuri explained the main cause is bad steel from China was
used. It is a steel problem. Director Ashack said all the clarifiers are in bad shape. Board
Member Saegesser is hoping for some creative financing from SRF, as the estimated
cost is $13M. Board Member Saegesser made the motion to authorize Director Ashack
to have Lochmueller put together a work order or contract for the design of the clarifiers
retrofit, second by Board Member Orem, passing on a vote of 3-0.
Director Ashack has received a request for a Willingness To Serve letter from The
Pointe at River Ridge (72 apartments). There is a force main nearby. This property is in
the County. They will need permission to cross Stacy Road from the county. This goes
through County Planning. Director Ashack is concerned regarding bonds being dropped
by the County. Board Attorney Merkley suggests having the City named on the bond.
Board Member Orem made the motion to approve the Willingness To Serve letter
providing the City is named on the bond, second by Board Member Saegesser passing
on a vote of 3-0.
ENGINEERING REPORTS - No Reports This Meeting
DEPARTMENT REPORT
Director Ashack reviewed the WWTP Loadings reports for both plants, as well as
the CSO report. There was one CSO to Cane Run in April. The Interceptor is doing well.
Director Ashack provided a copy of the READI Monthly Project Report which has been
submitted. It is expected to complete the draw downs by December. The April Monthly
Report is on Flash Drive.
ATTORNEY COMMENTS - No Comments This Meeting.
May 16, 20214. Page 3
BOARD MEMBER COMMENTS
Board Member Saegesser feels development outside the city limits needs to be
addressed by the City Council. Mayor Moore asked about the status of capacity now that
there is Canadian Solar. Director Ashack said it depends on what Canadian Solar does
with their second tract of land. There should be enough capacity if Canadian Solar does
nothing else. Board Member Saegesser said once Canadian Solar is signed off, the
commitment to River Ridge should be fulfilled. Mayor Moore said there is still vacant land
within the River Ridge city limits. He asks if there will be capacity for any of that
development as well as residential that will go to the North Plant. Proposed residential
development was discussed. Mayor Moore asked is we are cutting things short by
authorizing capacity outside the city limits. Director Ashack said not at this time. Director
Ashack said it Canadian Solar does additional development, River Ridge will be asked
for funding for the expansion. Mayor Moore has been asking for funding for a fire station
for six years.
There being no further business to come before the Board, Board Member
Saegesser ma the motion to adjourn at 3:22 P.M., second by Board Member Orem,
passing on a e of 3 0. The next regular meeting is scheduled for June 6, 2024.
Mike Moore, Mayor
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Bill Saegesser, a rd Member
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Da e Orem, Board Member
ATTEST:
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Barbara Hollis, Secretary