HomeMy WebLinkAboutEn Vogue (Juneteenth Production) City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: 5 1 c% 1 1 ,941
Department: 'G\r '-S
Vendor Name: C A- {it A- Iv
Sign Date: S 1 DD ! cql
Ending Date: ( 2 I 1lP I al
Amount of Original Contract: )41191 . 20
Is this an amendment or change order
to original contract? Yes or NO
Amended Contract Amount:
Purpose:
IN vim. I J J n2. -k v`
For Clerk's Office to fill out
Date uploaded to Gateway:
Main Warehouse Quote Number 24-0485
4850 Crittenden Dr Bldg 3 Ste 3F
C(X H Louisville, KY 40209 Name City of Jeff En Vouge
US
Phone: 502-637-4595 Account Manager Corey Smith
audlo.vbuoi Fax: 502-637-4596
services Quote Date 4/3/2024
Client Venue/Site
City of Jeffersonville Jeffersonville RiverStage
Tara Young 100 W Riverside Dr
500 Quartermaster Ct Jeffersonville, IN 47130
Jeffersonville, IN 47130
Mobile: 502-727-3043
Email: TYoung@cityofjeff.net
Prep Date Return Date Status Terms Total
6/13/2024 9:00 AM 6/17/2024 1:00 PM Tentative Net 15 $26,191.20
AGREEMENTRENTAL TERMS AND CONDITIONS
HOURS OF OPERATION: Our office hours are 8am - 5pm Monday through Friday with emergency hotline
available. Our offices are closed on Nationally Recognized Holidays.
PAYMENT: All orders are to be paid in ADVANCE or invoiced with approved credit. If not paid within these terms,
Customer agrees that the invoice shall be subject to interest from the due date: and if not paid, Customer agrees to
pay all of C & H's cost of collection, including attorney's fees. Acceptable forms of payment are cash, company
check, Mastercard, Visa, Discover or American Express. Personal checks are accepted with proper identification.
The Customer agrees to pay a service charge of $35.00 applied to each returned check accepted for payment by C
& H.
RESPONSIBILITY: The Customer accepts full financial responsibility for rental items and accessory items from the
time of receipt or delivery until the time of return to C & H personnel. The Customer agrees to return said equipment
to C & H in the same good condition and working order as upon delivery. Customer agrees to immediately notify C &
H of any and all problems or concerns; or will accept all financial responsibility for the equipment in their possession.
C & H will use reasonable efforts to assist Customer in complying with its corporate policies as furnished to C & H;
provided, that C & H will not be held liable to the Customer or any other party for failure to adhere to the Customer's
corporate policies, except due to C & H's willful misconduct or gross negligence.
INDEMNIFICAITON: The Customer shall indemnify and hold harmless C & H Audio Visual Services, Inc. for any
loss, injury, damage, expense (including reasonable attorneys' fees and costs), and claim or demand, arising out of,
connected with, or in any manner related to, any act, omission, or decision made in good faith while performing
services for the Customer from and after the Effective Date and for any loss, damage of other injury to property or
person which occurs as a result of Customers use of C & Hs property.
CHARGES: The Customer agrees to pay all rental charges for the equipment delivered at the daily rates set forth in
the agreement for each day or partial day until the equipment is returned to C & H.
CANCELLATIONS: Rental orders cancelled upon delivery will be charged 100% of one day's rental charge for
equipment plus any applicable labor and delivery charges. Orders cancelled within 14 days of delivery may be
subject to fees.
FORCE MAJEURE: C & H shall not be liable or responsible to the Customer, nor be deemed to have defaulted
under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement
(except for any obligations to make payments to the other party hereunder), when and to the extent such failure or
delay is caused by or results from acts beyond C & Hs control, including, but not limited to, the
followingforcemajeureevents (ForceMajeureEvents): (a) acts of God; (b) a natural disaster (fires, explosions,
earthquakes, hurricane, flooding, storms, explosions, infestations), epidemic, or pandemic; (c) war, invasion,
hostilities (whether war is declared or not),
terrorist threats or acts, riot or other civil unrest; (d) government order or law; (e) actions, embargoes or blockades in
effect on or after the date of this Agreement: (f) action by any governmental authority; (g) national or regional
emergency; (h) strikes, labor stoppages or slowdowns or other industrial disturbances; and (i) shortage of adequate
power or transportation facilities. C & H shall give Notice within ten (10) days of theForceMajeureEvent to the
Customer, stating the period of time the occurrence is expected to continue. C & H shall resume the performance of
its obligations as soon as reasonably practicable after the removal of the ForceMajeureEvent.
Signature hereby grants C & H Audio Visual Services, Inc. the exclusive right to provide the rental equipment, labor
and services listed within this quotation. Additional items are to be approved by Customer and billed appropriately.)
HAVE READ AND AGREED TO THE TERMS CONTAINED ABOVE:
Date: 05/21/2024 Date: 5 2O `2O
Company Wes'/ey Hcwt/i ,eie ClieSignature: „ K,
Name/Title: Wesley Hawthorne, CFO Name/Title: �ItZCLIDe,-0h COY'--PIf" — FA Pcesldvxlk
C&H Audio Visual Services, Inc Quote
4850 Crittenden Dr Bldg 3 Ste 3F
COc o H Louisville, KY 40209 Quote Number: 24-0485
US City of Jeff- En Vouge
Phone: 502-637-4595
Fax: 502-637-4596
Client Bill To Venue ! Site
City of Jeffersonville Jeffersonville RiverStage
Tara Young 100 W Riverside Dr
500 Quartermaster Ct Jeffersonville, IN 47130
Jeffersonville, IN 47130
Mobile: 502-727-3043
Email: TYoung@cityofjeff.net
Account Manager Project Manager Shipping Method Room
Corey Smith Corey Smith Box Truck-Large
Customer PO Terms Tax Rule
Net 15 IN Tax Exempt
Ship Date _ Load In Rehearsal Show Start Show End Load Out Return Date
6/15/2024 8:00 6/15/2024 9:00 6/15/2024 2:00 6/15/2024 7:00 6/15/2024 10:00 6/17/2024 1:00
AM AM PM PM PM PM
Qty. Description Time Notes Rate Price Price Ext.
Audio
1 Behringer X32 Digital Console 1 Day Rate 200.00 160.00
1 DigiCo SD5 Console 1 Day Rate 3,000.00 3,000.00
1 DigiCo SD10 Console 1 Day Rate 2,000.00 2,000.00
1 Waves Soundgrid Extreme Server-C-2RU 1 Day Rate 1,000.00 1,000.00
1 d20 Amp Rack w/L21-30(208v) 1 Day Rate 300.00 240.00
2 d12 Amp Rack w/L21-30 (208v) 1 Day Rate 150.00 240.00
2 d&b T Series Fly Frame 1 Day Rate 35.00 56.00
6 d&b T10 Loudspeaker 1 Day Rate 60.00 288.00
8 d&b B22 Subwoofer 1 Day Rate 75.00 480.00
1 d&b V Sub 1 Day Rate 65.00 52.00
6 d&b M4 Monitor 1 Day Rate 60.00 288.00
2 Klerk Teknik DN100 1 Day Rate 5.00 8.00
2 Radial Hotshot Dm-1 1 Day Rate 50.00 100.00
1 Radial Pro D-8 1 Day Rate 250.00 250.00
12 Radial Pro D1 1 Day Rate 6.50 62.40
2 Radial AV1 1 Day Rate 15.00 24.00
1 Wired Corn-4 Drops 1 Day Rate 150.00 120.00
1 ClearCom Beltpack-Single Channel 1 Day Rate 25.00 20.00
10 Shure PSM 900 IEM Unit 1 Day Rate 175.00 1,750.00
1 Shure Beta 91A Boundary Mic 1 Day Rate 12.50 10.00
5 Sennheiser e822 S 1 Day Rate 40.00 200.00
1 Sennheiser e904 1 Day Rate 25.00 25.00
1 Sennheiser e935 Dynamic Microphone 1 Day Rate 15.00 12.00
1 Shure Beta 57A 1 Day Rate 7.50 6.00
2 Shure KSM 32 1 Day Rate 25.00 40.00
2 Audio Technica AT2021 1 Day Rate 6.00 9.60
1 Shure ULXD-G50 Quad Wireless Rack(470-534 1 Day Rate 600.00 480.00
MHz)
10 Mic Stand -Atlas MS1OCE Round Base Mic Stand 1 Day Rate 5.00 50.00
-Black
12 Mic Stand-K&M Short Boom 1 Day Rate 8.00 76.80
10 Mic Stand -K&M Tall Boom 1 Day Rate 8.00 64.00
5/13/2024 12:33 PM Page 1 of 4
C&H Audio Visual Services, Inc Quote(Quote Number:24-0485)
Qty. Description Time Notes Rate Price Price Ext.
1 Tech Table-2.5'x 6' 1 Monitor Day Rate 0.00 0.00
World
3 20' Endless Loop Strap-Black 1 Day Rate 0.00 0.00
Audio Total Before Discount: $11,796.00
Applied Discount: $684.20
Audio Total: $11,111.80
Lighting
3 Martin MAC Viper Profile 1 Week Rate 300.00 720.00
3 12x12 Truss 5' 1 Week Rate 36.00 86.40
3 Trade Show Baseplate for 12"Truss 1 Week Rate 75.00 180.00
12 Truss Bolt 1 Day Rate 0.00 0.00
6 Truss Bolt Wrench (15/16") 1 15/16 Deepw®b tEt 0.00 0.00
Lighting Total Before Discount: $1,233.00
Applied Discount: $246.60
Lighting Total: $986.40
Video
1 Mitti-M1 Pro 14"Laptop 1 Mitti SoftwareDay Rate 250.00 200.00
2 Blackmagic UpDownCross HD 1 Day Rate 0.00 0.00
4 3G SDI Cable-6' 1 Day Rate 0.00 0.00
1 32" Rolling A/V Cart w/Skirt 1 Day Rate 0.00 0.00
2 3G SDI Cable- 50' 1 Day Rate 0.00 0.00
2 3G SDI Cable- 150' 1 Day Rate 0.00 0.00
2 Blackmagic Micro BiDirectional SDI/HDMI 1 Day Rate 0.00 0.00
1 Display Port to HDMI (F) 1 Day Rate 0.00 0.00
2 HDMI Cable- 10' 1 Day Rate 0.00 0.00
2 HDMI Cable-50' 1 Day Rate 0.00 0.00
1 Low Profile Fan 1 Day Rate 0.00 0.00
Video Total Before Discount: $250.00
Applied Discount: $50.00
Video Total: $200.00
Scenic&Staging
4 Wenger Versatile 4'x8'Stage Deck(gray carpeted) 1 Day Rate 70.00 224.00
-4'x8'
24 Adjustable Stage Leg-2'-3' 1 Day Rate 0.00 0.00
Scenic & Staging Total Before Discount: $280.00
Applied Discount: $56.00
Scenic& Staging Total: $224.00
Power
1 Distro-LEX PowerRack 1 Day Rate 250.00 200.00
1 Camlok 2/0-Bare Wire Tie-In 1 Week Rate 45.00 36.00
1 Camlok 2/0 Feeder Set -50' 1 Week Rate 135.00 108.00
1 Camlok-Ground Turnaround (Green) 1 Day Rate 0.00 0.00
1 Camlok-Neutral Turnaround (White) 1 Day Rate 0.00 0.00
1 Stage Power Package (Standard) 1 Day Rate 0.00 0.00
1 L21-30 Cable-25' 1 Day Rate 0.00 0.00
2 L21-30 Cable-50' 1 Day Rate 0.00 0.00
1 L21-30 Cable- 100' 1 Day Rate 0.00 0.00
4 Black AC-25' 1 Day Rate 0.00 0.00
4 Black AC-50' 1 Day Rate 0.00 0.00
4 AC Triple Tap 1 Day Rate 0.00 0.00
Power Total Before Discount: $430.00
Applied Discount: $86.00
Power Total: $344.00
Trucking/Logistics
1 Truck Delivery 1 Day Rate 175.00 175.00
5/13/2024 12:33 PM Page 2 of 4
C&H Audio Visual Services, Inc Quote(Quote Number 24-0485)
Qty. Description Time Notes Rate Price Price Ext.
Trucking/Logistics Total: $175.00
Set Labor 06/15 at 8am
Prep Date: 6/15/2024 8:00 AM
Return Date: 6/15/2024 1:00 PM
1 Lead Site Technician 5 Setup Hourly Rate 100.00 500.00
6/15/2024 8:00 AM - 1:00 PM
1 V1 Video Technician 5 Setup Hourly Rate 100.00 500.00
6/15/2024 8:00 AM- 1:00 PM
1 Al Audio Technician 5 Setup Hourly Rate 100.00 500.00
6/15/2024 8:00 AM- 1:00 PM
1 A2 Audio Technician 5 Setup Hourly Rate 100.00 500.00
6/15/2024 8:00 AM- 1:00 PM
1 L1 Lighting Technician 5 Setup Hourly Rate 100.00 500.00
6/15/2024 8:00 AM- 1:00 PM
3 General Labor 5 Setup Hourly Rate 75.00 1,125.00
6/15/2024 8:00 AM - 1:00 PM
Set Labor 06/15 at 8am Total: $3,625.00
Rehersal Labor 06/15 at 2pm
Prep Date: 6/15/2024 2:00 PM
Return Date: 6/15/2024 4:00 PM
1 Lead Site Technician 2 Rehearsal Hourly Rate 100.00 200.00
6/15/2024 2:00 PM-4:00 PM
1 V1 Video Technician 2 Rehearsal Hourly Rate 100.00 200.00
6/15/2024 2:00 PM-4:00 PM
1 Al Audio Technician 2 Rehearsal Hourly Rate 100.00 200.00
6/15/2024 2:00 PM-4:00 PM
1 A2 Audio Technician 2 Rehearsal Hourly Rate 100.00 200.00
6/15/2024 2:00 PM -4:00 PM
1 L1 Lighting Technician 2 Rehearsal Hourly Rate 100.00 200.00
6/15/2024 2:00 PM-4:00 PM
Rehersal Labor 06/15 at 2pm Total: $1,000.00
Show Labor 06/15 at 4pm
Prep Date: 6/15/2024 4:00 PM
Return Date: 6/15/2024 11:00 PM
1 Lead Site Technician 7 Show Hourly Rate 100.00 700.00
6/15/2024 4:00 PM- 11:00 PM
1 V1 Video Technician 7 Show Hourly Rate 100.00 700.00
6/15/2024 4:00 PM- 11:00 PM
1 Al Audio Technician 7 Show Hourly Rate 100.00 700.00
6/15/2024 4:00 PM - 11:00 PM
1 A2 Audio Technician 7 Show Hourly Rate 100.00 700.00
6/15/2024 4:00 PM- 11:00 PM
1 L1 Lighting Technician 7 Show Hourly Rate 100.00 700.00
6/15/2024 4:00 PM- 11:00 PM
1 General Labor 7 Show Hourly Rate 75.00 525.00
6/15/2024 4:00 PM- 11:00 PM
3 Stage Hand 4 Spotlight Opldcatrly Rate 75.00 900.00
6/15/2024 7:00 PM - 11:00 PM
Show Labor 06/15 at 4pm Total: $4,925.00
Strike Labor 06/15 at 11pm
Prep Date: 6/15/2024 11:00 PM
Return Date: 6/16/2024 2:00 AM
1 Lead Site Technician 3 Strike Overtime 150.00 450.00
6/15/2024 11:00 PM-6/16/2024 2:00 AM
1 V1 Video Technician 3 Strike Overtime 150.00 450.00
6/15/2024 11:00 PM-6/16/2024 2:00 AM
1 Al Audio Technician 3 Strike Overtime 150.00 450.00
5/13/2024 12:33 PM Page 3 of 4
C&H Audio Visual Services, Inc Quote(Quote Number:24-0485)
Qty. Description Time Notes Rate Price Price Ext.
6/15/2024 11:00 PM-6/16/2024 2:00 AM
1 A2 Audio Technician 3 Strike Overtime 150.00 450.00
6/15/2024 11:00 PM-6/16/2024 2:00 AM
1 L1 Lighting Technician 3 Strike Overtime 150.00 450.00
6/15/2024 11:00 PM-6/16/2024 2:00 AM
3 General Labor 4 Strike Overtime 112.50 1,350.00
6/15/2024 11:00 PM-6/16/2024 2:00 AM
Strike Labor 06/15 at 11pm Total: $3,600.00
Discount: ($1,122.80)
Subtotal: $26,191.20
Sales Tax: $0.00
Total: $26,191.20
Total Applied Payments: $0.00
Balance Due: $26,191.20
5/13/2024 12:33 PM Page 4 of 4