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Home My WebLink AboutUKG Contract for Google Cloud Migration City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: 5/8/2024 Department: Fire Department Vendor Name: UKG Sign Date: 5/8/2024 Ending Date: 5/3/2025 Amount of Original Contract: $2500.00 set up fee, annual licensing is $12,480.00 Is this an amendment or change order to original contract? Yes or No Amended Contract Amount: annual licensing did not change. Purpose: Google Cloud Migration For Clerk's Office to fill out Date uploaded to Gateway: Quote#:Q-240605 Page 1/3 • l< G ORDER FORM Quote#: Q-240605 Order Type: Quote Expires: 12 Apr, 2024 Date: 13 Mar, 2024 Sales Executive: Scott Csaplar Effective Date: Effective as of the date of last signature of this Order Customer Legal Name: Ship To: JEFFERSONVILLE FIRE JEFFERSONVILLE FIRE 2204 EAST TENTH STREET JEFFERSONVILLE, IN 47130-6024 USA Customer Legal Address: 2204 EAST TENTH STREET,JEFFERSONVILLE, IN 47130- 6024 USA Bill To: JEFFERSONVILLE FIRE 2204 EAST TENTH STREET JEFFERSONVILLE, IN 47130-6024 USA Bill To Contact: Ship To Contact: Anne Marie Langley Ship to Phone: (812)280-3824 Ship to Mobile: Contact: Ann Langley Email: alangley@cityofjeff.net Currency: USD Shipping Terms: Shipping Point Customer PO Number: Ship Method: FedEx Ground Solution ID: 6113285 Freight Term: Prepay &Add Initial Term: 12 months Renewal Term: 12 months Uplift Percent: 4% Payment Terms: Net 30 Days Billing Start Date: December 16, 2024 Data Center Location: USA Subscription Servir Billing Frequency Annual in Advance 'ui�s Vilption Services UKG TELESTAFF CLOUD 125 USD 8.32 USD 1.040 00 Total Price USD 1,040.00 V KG UKG Kronos Systems LLC 900 Chelmsford Street Lowell,MA 01851 Quote#:0-240605 Page 2/3 One Time Setup F: Billing Frequency: Billed 100% upon signature of the order form One Time Setup Fees USD 2,500.00 Quote Summary Total Monthly SaaS and Equipment Rental Fees USD 1.040 00 Total One Time Fees USD 2.500 00 Order Notes: This Order is entered into between Customer and UKG Kronos Systems LLC (formerly known as Kronos Incorporated), subject to the terms and conditions of the Master Agreement Reference#18220 dated March 18th, 2019, between the Lead Agency(acting as "Owner") and UKG Kronos Systems LLC (as the"Contractor"), as amended ("Contract#18220"). The TeleStaff Cloud Software Application as listed on this Order as subject to the Sections A and K of Contract#18220). By ordering TeleStaff Cloud pursuant to this Order, Customer acknowledges that UKG will transition Customer's use of the existing TeleStaff Applications in the Kronos Private Cloud (KPC)to use of the TeleStaff Cloud Applications in the Google Cloud Platform (GCP). Customer's right to use the existing TeleStaff Applications in KPC will terminate sixty(60)days after go-live of the TeleStaff Cloud Applications set forth on this Order in GCP, but in no event beyond December 31, 2025 UKG TeleStaff Cloud Monthly Service shall be invoiced at the Billing Frequency indicated on this Order Form. commencing on the Billing Start Date. As of the Billing Start Date, UKG will credit any pre-paid but unused TeleStaff Applications in the KPC and apply such credits against any amounts owed to UKG by Customer until such credit is expended. Customer shall pay for the TeleStaff Applications in the KPC fees until the TeleStaff Cloud Billing Start Date. The fees for the Subscription Services are invoiced 60 days prior to the Billing Start Date. The Statement of Work attached to this order form is incorporated herein by reference V KG UKG Kronos Systems LLC 9C0 Chelmsford Street Lowell.MA 01951 Quote#:Q-240605 Page 3/3 IN WITNESS WHEREOF, the parties have .used this Order to be executed by their authorized representatives and shall be effective as of the date of the last signature below. JEFFERSONVILLE FIRE UKG Kronos Systems LLC Signature: Signature: Name: \� i'-C ` SV t 0 rt. Name: Title: (\A.G. (7 S Title: Date: S" O / Date: The monthly price on this Order has been rounded to two decimal places for display purposes.As many as eight decimal places may be present in the actual price. Due to the rounding calculations,the actual price may not display as expected when displayed on your Order. Nonetheless, the actual price on your invoice is the true and binding total for this Order for purposes of amounts owed for the term. UKG is aligning our product brand and announcing that the UKG Dimensions®and UKG Pro®solutions will be one product suite under the name UKG Pro. Click here to learn more and view examples of current to future names https://www.ukq.com/one-suite#WhatproductnamesarechanginqunderU KGDimensions U KG UKG Kronos Systems LLC 900 Chelmsford Street Lowell,MA 01851 DocuSign Envelope ID:73B49CDE-61EA-4027-B8E5-2AF16EB288C0 Quote#:0-240805 Page 3/3 IN WITNESS WHEREOF,the parties have used this Order to be executed by their authorized representatives and shall be effective as of the date of the last signature below. JEFFERSONVILLE FIRE ' UKG Kronos Systems LLC o«usgnod by: bilowsLi Signature: Signature: L 7f17.,-C1,.o.o.v e� � Erica Bukowski Name: \� lr-t_ N.,D Q« Name: Title: Mal Dr Title: Sr. Order Processing Analyst r� 08-May, 2024 Date: J " Q O Date: The monthly price on this Order has been rounded to two decimal places for display purposes.As many as eight decimal places may be present in the actual price.Due to the rounding calculations,the actual price may not display as expected when displayed on your Order.Nonetheless,the actual price on your invoice is the true and binding total for this Order for purposes of amounts owed for the term. UKG is aligning our product brand and announcing that the UKG Dimensionso and UKG Pro®solutions will be one product suite under the name UKG Pro.Click here to learn more and view examples of current to future names https://www.ukq.cam/one-suite#WhatproductnamesarechanoinqufderUKGDimensions UKG UKG Kronos Systems LLC 500 Chelmsford Street Lowell,MA 01851 UKG Statement of Work for Jeffersonville Fire This Statement of Work(SOW)outlines the scope of services to be provided by UKG for the Professional Service(s)in the corresponding Order and is subject to the terms and conditions set forth in the UKG Master Services Agreement (MSA) or such other existing underlying agreement between Parties. The scope of services described herein are time and materials and fixed price based and subject to the same terms and conditions as the corresponding Order.Unless otherwise defined herein,words and expressions defined in the Order shall have the same meaning in this Statement of Work. In the event of a conflict or discrepancy between the terms in this SOW and the MSA, the MSA shall prevail. 1. Professional Services in Scope The Customer has engaged UKG to provide the following Professional Services: Service Description UKG will: • Conversion of UKG TeleStaff in the Kronos Private Cloud to UKG TeleStaff Cloud in the Google Cloud Platform. Google Cloud Platform environments: (1) Production and (1) Development (Non- Production). Migration to TeleStaff • Professional Services Scope: Cloud (fixed fee) o Project management sufficient to organize UKG project resources. o Project Kickoff Call. o System Overview Call. o Testing Support. Go Live Support. 2. Service Parameters The following parameters provide an additional set of considerations as it applies to the Project and Professional Services described in this document: Item Parameters • The target duration for this project is 8-10 working weeks. • Solution Assumptions: Project Assumptions c Conversion to UKG TeleStaff Cloud does not include customizations (outside of the scope listed above),configuration, new features,or functionality other than what is required by the new version. • Any stated project duration is for guidance only and expected to be as set out in this SOW based upon UKG's experience with UKG customers and solutions. Scope changes are subject to review and may impact the project duration and cost. If additional work beyond the initial scope of this SOW is needed,a separate Service Request will be required. • If the Customer requires services not specified in this SOW, those services will be scoped based upon Scope Changes and complexity and billed at the then current rate. Pricing • UKG will not be responsible for troubleshooting Subscription Service(s),interfaces or hardware not provided by UKG. • UKG's quoted pricing does not include customization to the Subscription Service(s).A customization is defined as any system change that extends the Subscription Service(s) beyond what is provided by the delivered Subscription Service(s).Additional fees will apply if customization is required.Annual maintenance fees apply to all customizations.These fees are 15%of the cost of the customization. Item Parameters • UKG's quoted pricing does not include the Excluded Items set out in this SOW. • Both UKG and the Customer's project team will complete assigned tasks by mutually agreed upon due dates as set forth in the project plan. UKG will not be responsible for delays caused by the Customer's failure to provide adequate resources for the project or complete tasks promptly. • UKG will communicate with the Customer's project manager, the appointed point of contact for Customer on this project.The Customer's project manager will be responsible for all communications Customer Tasks and and project management among all Customer parties (staff, vendors, consultants) and for the Communication escalation and resolution of any issues for the Customer. • All project tasks are completed through UKG's remote deployment model unless otherwise mutually agreed to in advance or via an authorized service request or work order. Travel expenses are not included and will be invoiced separately as incurred. 3. Service Requests Requests for changes to this SOW, additional scope,or activities outside of this planned project scope must be submitted to the UKG project manager in writing or in the form of an electronic service request. The following excluded items are considered out of scope and will require a service request("Excluded Items"): • Material changes in the defined scope or effort • Material changes in the number or type of work items to meet the defined scope of effort. • Changes to the project remote delivery model • Changes to the project duration UKG will estimate the time and costs needed to implement the change and its impact on the project's delivery. UKG will perform the requested work once the service request has been completed and signed by the Customer.