HomeMy WebLinkAboutUKG Contract for Google Cloud Migration City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: 5/8/2024
Department: Fire Department
Vendor Name: UKG
Sign Date: 5/8/2024
Ending Date: 5/3/2025
Amount of Original Contract: $2500.00 set up fee, annual licensing is $12,480.00
Is this an amendment or change order
to original contract? Yes or No
Amended Contract Amount: annual licensing did not change.
Purpose: Google Cloud Migration
For Clerk's Office to fill out
Date uploaded to Gateway:
Quote#:Q-240605
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•
l< G
ORDER FORM
Quote#: Q-240605 Order Type: Quote
Expires: 12 Apr, 2024 Date: 13 Mar, 2024
Sales Executive: Scott Csaplar
Effective Date: Effective as of the date of last signature of this Order
Customer Legal Name: Ship To: JEFFERSONVILLE FIRE
JEFFERSONVILLE FIRE 2204 EAST TENTH STREET
JEFFERSONVILLE, IN 47130-6024 USA
Customer Legal Address:
2204 EAST TENTH STREET,JEFFERSONVILLE, IN 47130-
6024 USA
Bill To: JEFFERSONVILLE FIRE
2204 EAST TENTH STREET
JEFFERSONVILLE, IN 47130-6024 USA
Bill To Contact: Ship To Contact: Anne Marie Langley
Ship to Phone: (812)280-3824
Ship to Mobile:
Contact: Ann Langley
Email: alangley@cityofjeff.net
Currency: USD Shipping Terms: Shipping Point
Customer PO Number: Ship Method: FedEx Ground
Solution ID: 6113285 Freight Term: Prepay &Add
Initial Term: 12 months Renewal Term: 12 months
Uplift Percent: 4% Payment Terms: Net 30 Days
Billing Start Date: December 16, 2024
Data Center Location: USA
Subscription Servir
Billing Frequency Annual in Advance
'ui�s Vilption Services
UKG TELESTAFF CLOUD 125 USD 8.32 USD 1.040 00
Total Price USD 1,040.00
V KG UKG Kronos Systems LLC 900 Chelmsford Street Lowell,MA 01851
Quote#:0-240605
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One Time Setup F:
Billing Frequency: Billed 100% upon signature of the order form
One Time Setup Fees USD 2,500.00
Quote Summary
Total Monthly SaaS and Equipment Rental Fees USD 1.040 00
Total One Time Fees USD 2.500 00
Order Notes:
This Order is entered into between Customer and UKG Kronos Systems LLC (formerly known as Kronos Incorporated), subject to the
terms and conditions of the Master Agreement Reference#18220 dated March 18th, 2019, between the Lead Agency(acting as
"Owner") and UKG Kronos Systems LLC (as the"Contractor"), as amended ("Contract#18220"). The TeleStaff Cloud Software
Application as listed on this Order as subject to the Sections A and K of Contract#18220).
By ordering TeleStaff Cloud pursuant to this Order, Customer acknowledges that UKG will transition Customer's use of the existing
TeleStaff Applications in the Kronos Private Cloud (KPC)to use of the TeleStaff Cloud Applications in the Google Cloud Platform
(GCP). Customer's right to use the existing TeleStaff Applications in KPC will terminate sixty(60)days after go-live of the TeleStaff
Cloud Applications set forth on this Order in GCP, but in no event beyond December 31, 2025
UKG TeleStaff Cloud Monthly Service shall be invoiced at the Billing Frequency indicated on this Order Form. commencing on the
Billing Start Date. As of the Billing Start Date, UKG will credit any pre-paid but unused TeleStaff Applications in the KPC and apply such
credits against any amounts owed to UKG by Customer until such credit is expended. Customer shall pay for the TeleStaff Applications
in the KPC fees until the TeleStaff Cloud Billing Start Date.
The fees for the Subscription Services are invoiced 60 days prior to the Billing Start Date.
The Statement of Work attached to this order form is incorporated herein by reference
V KG UKG Kronos Systems LLC 9C0 Chelmsford Street Lowell.MA 01951
Quote#:Q-240605
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IN WITNESS WHEREOF, the parties have .used this Order to be executed by their authorized representatives and shall be effective
as of the date of the last signature below.
JEFFERSONVILLE FIRE UKG Kronos Systems LLC
Signature: Signature:
Name: \� i'-C ` SV t 0 rt. Name:
Title: (\A.G. (7 S Title:
Date: S" O / Date:
The monthly price on this Order has been rounded to two decimal places for display purposes.As many as eight decimal places
may be present in the actual price. Due to the rounding calculations,the actual price may not display as expected when displayed
on your Order. Nonetheless, the actual price on your invoice is the true and binding total for this Order for purposes of amounts
owed for the term.
UKG is aligning our product brand and announcing that the UKG Dimensions®and UKG Pro®solutions will be one product suite under
the name UKG Pro. Click here to learn more and view examples of current to future names
https://www.ukq.com/one-suite#WhatproductnamesarechanginqunderU KGDimensions
U KG UKG Kronos Systems LLC 900 Chelmsford Street Lowell,MA 01851
DocuSign Envelope ID:73B49CDE-61EA-4027-B8E5-2AF16EB288C0
Quote#:0-240805
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IN WITNESS WHEREOF,the parties have used this Order to be executed by their authorized representatives and shall be effective
as of the date of the last signature below.
JEFFERSONVILLE FIRE ' UKG Kronos Systems LLC
o«usgnod by:
bilowsLi
Signature: Signature: L
7f17.,-C1,.o.o.v
e� � Erica Bukowski
Name: \� lr-t_ N.,D Q« Name:
Title: Mal Dr Title: Sr. Order Processing Analyst
r� 08-May, 2024
Date: J " Q O Date:
The monthly price on this Order has been rounded to two decimal places for display purposes.As many as eight decimal places
may be present in the actual price.Due to the rounding calculations,the actual price may not display as expected when displayed
on your Order.Nonetheless,the actual price on your invoice is the true and binding total for this Order for purposes of amounts
owed for the term.
UKG is aligning our product brand and announcing that the UKG Dimensionso and UKG Pro®solutions will be one product suite under
the name UKG Pro.Click here to learn more and view examples of current to future names
https://www.ukq.cam/one-suite#WhatproductnamesarechanoinqufderUKGDimensions
UKG UKG Kronos Systems LLC 500 Chelmsford Street Lowell,MA 01851
UKG Statement of Work for Jeffersonville Fire
This Statement of Work(SOW)outlines the scope of services to be provided by UKG for the Professional Service(s)in the corresponding
Order and is subject to the terms and conditions set forth in the UKG Master Services Agreement (MSA) or such other existing
underlying agreement between Parties. The scope of services described herein are time and materials and fixed price based and
subject to the same terms and conditions as the corresponding Order.Unless otherwise defined herein,words and expressions defined
in the Order shall have the same meaning in this Statement of Work. In the event of a conflict or discrepancy between the terms in
this SOW and the MSA, the MSA shall prevail.
1. Professional Services in Scope
The Customer has engaged UKG to provide the following Professional Services:
Service Description
UKG will:
• Conversion of UKG TeleStaff in the Kronos Private Cloud to UKG TeleStaff Cloud in the Google Cloud
Platform.
Google Cloud Platform environments: (1) Production and (1) Development (Non-
Production).
Migration to TeleStaff • Professional Services Scope:
Cloud (fixed fee) o Project management sufficient to organize UKG project resources.
o Project Kickoff Call.
o System Overview Call.
o Testing Support.
Go Live Support.
2. Service Parameters
The following parameters provide an additional set of considerations as it applies to the Project and Professional Services
described in this document:
Item Parameters
• The target duration for this project is 8-10 working weeks.
• Solution Assumptions:
Project Assumptions
c Conversion to UKG TeleStaff Cloud does not include customizations (outside of the scope
listed above),configuration, new features,or functionality other than what is required by the
new version.
• Any stated project duration is for guidance only and expected to be as set out in this SOW based
upon UKG's experience with UKG customers and solutions. Scope changes are subject to review and
may impact the project duration and cost. If additional work beyond the initial scope of this SOW is
needed,a separate Service Request will be required.
• If the Customer requires services not specified in this SOW, those services will be scoped based upon
Scope Changes and complexity and billed at the then current rate.
Pricing • UKG will not be responsible for troubleshooting Subscription Service(s),interfaces or hardware not
provided by UKG.
• UKG's quoted pricing does not include customization to the Subscription Service(s).A customization
is defined as any system change that extends the Subscription Service(s) beyond what is provided by
the delivered Subscription Service(s).Additional fees will apply if customization is required.Annual
maintenance fees apply to all customizations.These fees are 15%of the cost of the customization.
Item Parameters
• UKG's quoted pricing does not include the Excluded Items set out in this SOW.
• Both UKG and the Customer's project team will complete assigned tasks by mutually agreed upon due
dates as set forth in the project plan. UKG will not be responsible for delays caused by the Customer's
failure to provide adequate resources for the project or complete tasks promptly.
• UKG will communicate with the Customer's project manager, the appointed point of contact for
Customer on this project.The Customer's project manager will be responsible for all communications
Customer Tasks and and project management among all Customer parties (staff, vendors, consultants) and for the
Communication
escalation and resolution of any issues for the Customer.
• All project tasks are completed through UKG's remote deployment model unless otherwise mutually
agreed to in advance or via an authorized service request or work order. Travel expenses are not
included and will be invoiced separately as incurred.
3. Service Requests
Requests for changes to this SOW, additional scope,or activities outside of this planned project scope must be submitted to the
UKG project manager in writing or in the form of an electronic service request.
The following excluded items are considered out of scope and will require a service request("Excluded Items"):
• Material changes in the defined scope or effort
• Material changes in the number or type of work items to meet the defined scope of effort.
• Changes to the project remote delivery model
• Changes to the project duration
UKG will estimate the time and costs needed to implement the change and its impact on the project's delivery. UKG will perform
the requested work once the service request has been completed and signed by the Customer.