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HomeMy WebLinkAboutSSB April 4, 2024 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF APRIL 4, 2024 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, April 4, 2024 at 3:00 P.M in Jeffersonville City Hall Mayor's Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:01 P.M. Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Utility Billing Office Manager Elisha Gibson, Controller Heather Metcalf, Board Attorney Les Merkley, City Council Representative Jacky Snelling, Justin Ramirez, Mike Gangstad and Lenin Kasthuri representing Lochmueller Group, Mike Harris representing Jacobi, Toombs, and Lanz, Tim Lewers of Atlas Property Holdings, LLC, Nick Hunter of Hunter Property Holding, LLC, Jorge Lanz, and Secretary Barbara Hollis. Board Member Saegesser asked to amend the agenda to include 7e, Vehicle Replacement. Board Member Saegesser then made the motion to approve the amended agenda, second by Board Member Orem, passing on a vote of 3-0. The minutes of the March 21 , 2024 meeting were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 3-0. CONTROLLER'S REPORT Controller Metcalf presented the claim list dated April 4, 2024 in the amount of $1,507,724.91. Board Member Saegesser made the motion to approve the claim list as presented, second by Board Member Orem, passing on a roll vote of 3-0. Manager Gibson presented the Adjustment Certificate dated 3-28-24 in the amount of $-20,997.56 Sewage, -$780.95 Drainage and $38.37 Refund. Board Member Orem made the motion to approve the Certificate as presented, second by Board Member Saegesser, passing on a vote of 3-0. OLD BUSINESS No representatives were present regarding the Proposed Vegetation Preservation Easement. April 4. 2024 Page 2 NEW BUSINESS Atlas Property Holdings, LLC owner Tim Lewers and Hunter Property Holdings, LLC owner Nick Hunter appeared before the Board wanting to find where a sewer line is located on property they wish to build 60 single family homes. There is a question if the original line has been relocated. Their request is to have the line relocated around the perimeter of the property. Director Ashack said his department is trying to determine the location via CCTV. Following discussion, Board Member Orem made the motion to table pending location of the line, second by Board Member Saegesser, passing on a vote of 3-0. Director Ashack presented a capacity request from Landmill Developers, Inc. for 42 lots at Kings Crossing Section 1, explaining the location. Board Member Saegesser made the motion to approve the request as presented, second by Board Member Orem, passing on a vote of 3-0. Director Ashack explained the need for approval of Task Order No. 24-02, City of Jeffersonville and Strand Associates, Inc., Pursuant to Agreement for Technical Services dated January 20, 2022. Board Member Saegesser made the motion to approve the Task Order as presented, second by Board Member Orem, passing on a vote of 3-0. Director Ashack received three proposals for the Collection System Calcium Nitrate Solution Supply and Odor Control Service. Aulick provided the lowest proposal. Board Member Saegesser made the motion to approve the Agreement with Aulick and authorize Mayor Moore to sign, second by Board Member Orem, passing on a vote of 3- 0. Assistant Director Thompson has received three quotes for a replacement vehicle. He recommends the quote from Heritage Ford - Corydon, IN as it is the lowest. Mayor Moore asked if the quote request was for a 2024, as the Heritage quote is for a 2023. He was assured the request specified "new". Board Member Saegesser made the motion to approve the quote from Heritage Ford as recommended, second by Board Member Orem, passing on a vote of 3-0. ENGINEERING REPORTS Mike Harris of Jacobi. Toombs and Lanz presented and reviewed Jeffersonville Sewer Projects Status Report dated April 4, 2024. Director Ashack noted the final walk thru was last Friday for the Hadley Commons Project. The residents are thrilled Michael Gangstad of Lochmueller Group presented and reviewed the General Services portion of the Lochmueller Group Engineering Report dated 04/04/2024. Justin Ramirez reviewed the North Expansion project portion of the report. April 4, 2024 Page 3 DEPARTMENT REPORT Director Ashack called attention to a Noncompliance Notification that has been forwarded to IDEM regarding a discharge on April 1 , 2024 by Niagara. There was an intentional dumping of 4,000 gallons of concentrated black raspberry that was outdated. They can be fined. Board Member Saegesser explained the possible penalty. A notice of violation will be issued and the Ordinance will be followed. Director Ashack reviewed the March 2024 WWTP Flows. A Willingness To Serve letter has been issued to Joe Bierman of Bierman Properties. Director Ashack reminded the Board of the RDA visit to Clark County on April 10. He will not do a presentation, however the application has been submitted. Board Member Saegesser asked if any of the facilities suffered damage during the recent tornado. Director Ashack said there were no damages, everything came thru well. ATTORNEY COMMENTS - No Comments This Meeting. BOARD MEMBER COMMENTS Board Member Orem expressed thanks that there were no injuries during the tornado. There being no further business to come before the Board, Board Member Saegesser de the motion to adjourn at 3:29 P.M., second by Board Member Orem, passing n a II call v to of 3-0. The next regular meeting is scheduled for April 18, 2024. Mike Mo re, Mayor Dale Orem, Board Member Bill Saegesser, B ar Member ATTEST: Barbara Hollis, Secretary