HomeMy WebLinkAboutContract for Building Authority City of Jeffersonville
Government Contract Coversheet
Please note:All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: 4/17/2024
Department: Building Authority
Vendor Name: Verdin
Sign Date: 4/17/2024
Ending Date: 4/30/2025
Amount of Original Contract: $895.00
Is this an amendment or change order
to original contract? NO
Amended Contract Amount:
Purpose: maintenance agreement for clock-City Hall
For Clerk's Office to fill out
Date uploaded to Gateway:
, VERDIN PLANNED MAINTENANCE AGREEMENT
VERDIN PMA��
REMIT TO: Invoice/Quote Date: 4/10/2024
The Verdin Company Quote Expires 60 days from above date.
PO Box 23129 Customer#: 021918 ID-Type: Z-INJE003-PM1
BELLS&rCLOCKS This Agreement includes:
SINCE 1842 Cincinnati. OH 45223-0129
1 CALL PMA
PMA QUOTATION / INVOICE # 1710655 CALENDAR YEAR 2024 FOR
2 STREET CLOCKS&CONTROLLERS
Bill To: 1. Safe access to equipment, including tower area.
CITY OF JEFFERSONVILLE must be povided by customer.
500 QUARTERMASTER COURT
JEFFERSONVILLE, IN 47130-3672 2. PMA includes cleaning, lubrication, adjusting and testing
each unit covered.
3. PMA covers normal yearly maintenance, but will not
Site Location: include complete equipment overhauls or replacement parts.
CITY OF JEFFERSONVILLE
4. If it is found that any replacement parts or major
500 QUARTERMASTER COURT alterations are required, the service representative will confer
JEFFERSONVILLE, IN 47130-3672 with the owner and submit costs for the owner's approval
Contact: MAYOR MIKE MOORE 812-285-6400 before performing major repairs or replacements.
5. PMA customers will receive a 10% discount on parts during
Verdin Bell, Clock&Carillon Service the contract period. Each PMA call includes up to 2 hours of
444 Reading Road labor with additional time billed at$125.00 per hour.
Cincinnati, OH 45202
For Service Call 1-800-883-7346 6. This PMA does not cover repairs or damages caused by
Family Owned and Operated Since 1842 accident,fire, water,forces of nature, or unwarranted abuse.
Your bell, carillon and/or clock equipment is unique and
designed specifically for you. As such, the maintenance of 7. All maintenance agreements will be handled only by trained
your equipment is vital. Proper maintenance will dramatically personnel qualified to handle the inspection, lubrication,
increase the life span of your equipment. Who better to adjustment and repairs necessary to ensure good operating
perform this maintenance than a factory trained certified efficiency.
professional. Our service technicians are professionals with an
average of 16 1/2 years of service with The I. T. Verdin 8. Additional services and labor at 10%discount.
Company.
9. Invoicing for parts, major alterations or additional service
In the USA, if you have a tax exempt certificate please calls will be made at the time work is completed.
include a copy of it in your return envelope.
10. this PMA is payable in advance. Invoicing for the
TOTAL PRICE USD $895.00 renewal of this agreement will be made a month or two before
PLUS SALES TAX IF APPLICABLE the expiration of the current Agreement.
Customer Acceptance: 11. Maintenance services that are not completed during
� y_ the contract period may be performed, at Verdin's
�� ' ``- - / /� �� discretion, after the expiration of this agreement only if
Sign re Date the services were not completed solely as a result of
y� Verdin's failure to meet, or attempt to meet, it's
1" `/ik 4'rIC obligations under this agreement.
Printed Name Title ?MS AND CONDITIONS ON BACK-
Verdin Authorization:
Onsite Contact: ,14.4/?/7/ Le/r7/4c --c-
Cell Phone#: . ` (v �5//I�,S 3 f /
!/C-/��e.Email Address: J t .& `�l(f,Tj cJ j& 1 P e/f
❑ By checking this box,I agree to the addition of a 3.5%Credit Card processing fee to the total of this invoice.
EFFECTIVE 81112019:VERDIN WILL IMPOSE A 3.5%SURCHARGE ON CREDIT CARD TRANSACTIONS.ACH,WIRE,OR CHECK INCUR NO FEE.
VERDIN PLANNED MAINTENANCE SERVICE
Terms and Conditions
Verdin will provide general maintenance services for the items of equipment specified in this Agreement in
accordance with the following terms and conditions.
1. All maintenance services will be performed by Verdin service technicians who are trained and qualified to
provide the services required to maintain Customer's equipment in good operating condition.
2. Verdin agrees to provide routine maintenance services such as lubrication, adjustments, testing of
mechanical and electronic control equipment, and general upkeep to slow the process of normal wear and
tear. Such routine maintenance service does not include the reconditioning or repair of broken equipment.
the provision of replacement parts, or repairs to damaged equipment caused by neglect or abuse,
vandalism, power surge, accident, fire, flooding, lightning strike, or other Acts of Nature.
3. In the event Customer's equipment requires services or parts that are beyond the scope of this
Agreement, Verdin will provide Customer with an estimate of the costs for such services or parts. Such
service calls shall be charged to Customer at Verdin's "Preferred" rates for customers with a planned
service agreement. Verdin agrees to provide Customer with a 10% discount on all Verdin parts purchased
the term of this Agreement. Customer will be invoiced for parts or services beyond the scope of this
Agreement after the work is completed and agrees to pay such invoices within 30 days.
4. Customer agrees to provide at its cost safe and secure access to the equipment specified in this
Agreement, including any required cranes, man-lifts, or hoists and the operators of such equipment.
Verdin at its sole discretion may agree to provide the equipment required to access the covered products
under this Agreement. Customer agrees to reimburse Verdin for the cost of all such equipment, plus a
minimum service fee of 25%.
5. Payment for planned maintenance is payable in advance in U.S. dollars and is non-refundable. Credit card
payments are subject to a 3.5% service fee.
6. Maintenance services that are not completed during the contract period as a result of Verdin's failure to
meet its obligations under this Agreement may be performed, at Verdin's discretion, after the expiration of
this Agreement.
7. Customers in the United States that are tax exempt are required to provide a tax exempt
certificate; please include a copy in the return envelope or scan it and e-mail a copy to Lance
Fisher at(fisher@verdin.com.
8. For Canadian Customers, the HST/GST will be billed separately. If applicable, Canadian
customers may be able to claim all or a portion of taxes paid as an ITC(Input Tax Credit).
9. If you have questions about your Planned Maintenance Agreement, please contact us at 877-549-1769, or
pma@verdin.com.
J_Dit Ix
BELLS&CLOCKS
SINCE 1842
Dear Verdin Customer,
We here at the Verdin Company hope that this communication finds you well.As the spring season is
under way,we are taking the time to reach out to customers we have not had the pleasure of speaking
with recently. In doing so,we hope we are able to re-establish long-term relationships and build new ones
with customers and their Verdin equipment.
Whether it is tolling church bells. a street or tower clock,or an electronic carillon system,Verdin remains
invested in protecting your equipment to ensure the continued enjoyment by both customers and the
public alike.As with all high-value investments, it is vital to protect your equipment by servicing it at
regular intervals. Proper inspection,adjustment,and early detection of potential points of failure is
paramount in keeping your equipment functioning at its highest possible level.
With this goal in mind,the Verdin Company has a program that is designed to do just that. The Planned
Maintenance Agreement program(PMA)guarantees that you will have a factory trained service
technician on site annually to provide full service of your purchased product. The benefits to this service
are myriad and begin with a trained service professional who will efficiently and effectively maintain
your equipment. The technician will visually inspect every component of your system,documenting each
step while performing the necessary maintenance. Upon completion,the technician will meet with you to
review what has been discovered. This maintenance cycle allows the technician to discuss both potential
issues and equipment needs,which can then be addressed before they become major concerns.
As with everything,there comes a time when equipment will need to be repaired. While no one can
predict when a failure will occur, our technicians are trained to look for these indicators. Given the
technical nature of your products,these repairs can often be costly, both in time and budget. However,
should you sign up for the PMA plan with Verdin,you will enjoy a 10%discount on both labor and
replacement parts. Should a component of your system require replacement,our technicians carry most
common parts on their service vehicle,which will significantly reduce the downtime of your equipment.
If you have any questions,or would like to discuss the program further,we welcome the opportunity to
discuss the program with you and can be reached at your convenience(details below). We sincerely
appreciate the business relationship we have shared in the past and look forward to earning your business
now and for years to come.
With appreciation,
Joshua Keesee I PMA Manager
o: 513.241.4010 x1050
direct: 513.559.3967
jkeesee@verdin.com
THE VERDIN COMPANY. BUILDERS OF FINE BELLS & CLOCKS SNCE 1842.
Corporate Headquarters: 444 Reading Road-Cincinnati, OH 45202-p:800-543-0488,- www.verdin.com