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HomeMy WebLinkAboutParks Authority February 26, 2024 Jeffersonville Parks Authority Monday, February 26, 2024 The Jeffersonville Parks Authority met in Session on Monday, February 26, 2024 in the Mayor's conference room on the third floor of City Hall. Members Present: Elizabeth (Lisa) Carter, Evan Stoner, Johnna Anderson, Debbie Pait, Gus Luckert, Stacie Thompson, Carmen Croudep and Pam Clark (joined at 5:15). Larry Jordan was absent for this meeting. Parks Staff Present: Paul Northam, Amber Ridings (via zoom), Matt Siler, Ricky Romans,Tim McCoy, Tara Young, and Hillary Pacheco. APPROVAL OF AGENDA— Member Stoner made a MOTION to approve the agenda, and the motion was seconded by Member Pait. The motion passed on a vote of 7-0. APPROVAL OF MINUTES Member Luckert made a MOTION to approve the January 22"d 2024 minutes and the motion was seconded by Member Croudep. The motion passed on a vote of 7-0. OLD BUSINESS—None NEW BUSINESS Paul Northam had several contracts needing approval. The heating & air unit was stolen at Ken Ellis; therefore, repair and a replacement are needed. There were 3 quotes presented from BJ Heating & Cooling, Van Kleef Heating&AC and Combs. Member Stoner ask if Summer Camp would be utilizing the CASI Bldg. vs. Ken Ellis, and Paul stated the younger group (5-7 yr. olds) would be located there. Parks recommended to go with BJ Heating & Cooling, and Member Stoner made a MOTION to approve BJ Heating & Cooling, and the motion was seconded by Member Croudep. The motion passed on a vote of 7-0. All contracts are approved pending legal review. There are valve and plumbing repairs needed for the pool filters in the pump room. Olivia Mann reached out to 3 vendors for quoting; however, only 2 responded in a timely manner. Aquatic Construction Services and Kaptain Mechanical both quoted the job, and Parks is recommending Aquatic Construction Services. Member Stoner made a MOTION to approve ACS, and the motion was seconded by Member Luckert. The motion passed on a vote of 7-0. Paul Northam referenced the contract with GCCS for repairs at the Fieldhouse, as it states they will share in 1/2 the cost for repairs. The concrete floor has been chipping and cracking for 12 years. There will be leveling placed down first, then the floor will be replaced. There were 3 quotes obtained from Dearing Floor, The Simpson Co. and Flooring Concepts. Parks is recommending to go with Dearing Floor Center, contingent upon 1/2 the cost being split with GCCS. Member Carter ask if the replacement floor is where the tables and chairs are located, and this was confirmed. Paul explained this would be commercial grade vs. residential for durability. Member Stoner ask Les Merkley to state in the motion that the cost be split with GCCS, and he agreed. Member Stoner made a MOTION to approve, and the motion was seconded by Member Thompson. The motion passed on a vote of 8-0. Quotes were obtained for 2 new mowers (52" and 72"). A 52" mower and is needed for Falls Landing. The terrain is quite unique with many tight berms. The current mowers have been tried; however, none can get close enough. There were 3 quotes obtained for both mowers from Sou. IN Equipment, HUS Equipment and Louisville Outdoor Turf Products; however, Paul decided to table the proposals for the 72" mower until the next meeting. Parks recommended to purchase the 52" mower from Sou. IN Equipment. Member Luckert ask if Scott's in Scottsburg, IN could be included in the bidding process sometime in the future. Member Stoner made a MOTION to approve the 52" mower only, and the motion was seconded by Member Luckert. The vote passed on a vote of 8-0. A new Greenspace vehicle is being discussed. Paul mentioned an upcoming meeting with Redevelopment for consideration to help with this purchase. Pricing and more information to come in the future. Tara Young presented several contracts for approval, applicable to the 2024 Summer Concert Series. These included both opening bands as well as a few headliners. The request was approval as a "bundle" vs. reviewing individually. Member Luckert ask if the $1000 contracts were for opening bands and not the headliners, which was confirmed. Member Stoner inquired about the cancellation policy and payments, which Tara explained based on the contract language. Member Luckert made a MOTION to approve,and the motion was seconded by Member Pait. The motion passed on a vote of 8-0. All contracts are approved pending legal review. MANAGER'S REPORT Due to schedule conflicts and vacation, Amber Powell, Olivia Mann and Sara Nord weren't available to attend. Matt Siler—All new trails have been cleaned up and sand has been utilized from the Ice Rink. Currently working on pressure washing facilities, cleaning and opening the bathrooms and working on the electric work at The Depot. Ricky Romans—CCSA is gearing up for the spring season, adult softball registrations have started and it's time to schedule a start-up meeting for the football season. Vissing will have the adult men's spring softball league 2 nights, and there will also be a co-ed league. The adult league enrollment has been dwindling; however, we will continue supporting these as long as the interest is there. Tara Young—Juneteenth dollars have been approved,and we've been trying to secure an agent. There are just a few Riverstage contracts outstanding, and the line-up will be posted as soon as complete. The planning has begun for Steamboat Nights. Tim McCoy—Trimming is complete, and pre-emergent has been applied to landscape beds. Work to begin installing the weed mat and pea gravel at Allison Brooke. Bush hogging the fields at Chapel Lake, and about 95% of the liability trees have been removed. Mowing to begin in 3 weeks. Member Stoner ask if seasonal hiring had begun, and it was confirmed the process has started. A couple interviews have happened; however, ideally we'd like to employ 4 to 5. Amber Ridings—Introduced a new system the Parks Department will be adopting. This is named Perry Weather, and is an outdoor weather station system. This station updates every 30 seconds, based on set parameters within a large geographic area. This will take the guesswork out of determining if the Aquatic Center should close or if Riverstage shows should be cancelled. Clarksville Parks has incorporated this system and LOVES IT! DIRECTOR'S REPORT Paul provided booklets of the 2023 Parks Department Annual Report. This includes all sports, events, activities, and financial information for the 2023 calendar year. Amber Ridings narrated the presentation and gave a high-level overview of each page with the supporting statistics. Paul showed a brief video of drone footage of several Parks, and talked about current projects underway. Paul then shared the Parks Department Rolling Capital 5-year Improvement plan. This is a "wish list" document, listing items of need which will be presented to City Council for funding consideration. He ask the Parks Board members to suggest or recommend priorities. Member Stoner mentioned Throckmorton Park updates, graffiti clearing and debris clearing(lots of acorns). Paul mentioned Big 4 bollards, as 11 were damaged this past Saturday morning. REPORTS AND COMMENTS Parks Authority Attorney Report- NONE Public Comments- NONE Parks Authority Member Comments Member Thompson ask if there was any more discussion since the January meeting regarding the Splash pad. Paul said he'd attended a meeting the previous week, and since CASI has the property,they would build it, and then turn over to Parks Department to maintain it. Parks would need to hire staff specifically to run this area. Member Thompson is VERY interested to have something in the Claysburg area for the community to provide. Member Stoner ask if there was something which could be done to deter mayflies. Unfortunately,the answer is no. Member Clark made a motion to ADJOURN at 6:26 pm. APPROVED: qt1i6d Lisa Carter- Parks Authority President r Cindy re