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HomeMy WebLinkAboutSSB March 7, 2024 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF MARCH 7, 2024 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, March 7, 2024 at 3:00 P.M in Jeffersonville City Hall Mayor's Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem (via Zoom) and Bill Saegesser. Also present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Utility Billing Office Manager Elisha Gibson, Controller Heather Metcalf, Board Attorney Les Merkley, Justin Ramirez and Lenin Kasthuri representing Lochmueller Group, Chase Blakeman representing Paul Primavera & Associates, City Council Representative Jacky Snelling, and Secretary Barbara Hollis. Attending via Zoom are Board Member Dale Orem and Josh Darby representing Jacobi, Toombs, and Lanz. Board Member Saegesser made the motion to approve the revised agenda as presented, second by Board Member Orem, passing on a roll call vote of 3-0. The minutes of the February 15, 2024 meeting were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a roll call vote of 3-0. CONTROLLER'S REPORT Controller Metcalf presented the claim list dated March 7, 2024 in the amount of $2,193,788.52. Board Member Saegesser made the motion to approve the claim list as presented, second by Board Member Orem, passing on a roll call vote of 3-0. Manager Gibson presented the Adjustment Certificate dated 3-1-24 in the amount of $-49,636.56 Sewage, -$830.35 Drainage and $191.04 Refund. Board Member Orem expressed his appreciation for the certification work done by Manager Gibson and her staff. Board Member Saegesser made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a roll call vote of 3-0. OLD BUSINESS - No Old Business This Meeting. NEW BUSINESS Justin Ramirez explained NWWTP Expansion Project Change Order#4, Dugan & Meyers Industrial, LLC, for an increase of $156,955.00 and 60 days. Board Member Saegesser made the motion to approve Change Order No 4 as presented, second by Board Member Orem, passing on a roll call vote of 3-0. Director Ashack has received two proposals for the lining of multiple manholes. Following review of the proposals he recommends Spectra Tech. Board Member March 7, 2024 Page 2 Saegesser made the motion to approve the proposal from Spectra Tech as recommended by the Director, second by Board Member Orem, passing on a roll call vote of 3-0. Director Ashack next presented Strand Task Order No. 24-01 for CSO Post Construction Monitoring. John Herriford explained the proposal. Board Member Saegesser made the motion to approve Strand Task Order No. 24-01 as presented, second by Board Member Orem, passing on a roll call vote of 3-0. Director Ashack explained a capacity request from Millennium Builders, LLC for 19 single-family residents at the Willows of Old Salem. This request is for a gravity system serviced by the NWWTP. Board Member Saegesser made the motion to approve the request, second by Board Member Orem, passing on a roll call vote of 3-0. Director Ashack explained the chronic problems with the current SCADA Software system, recommending it be changed. He has had a demonstration from Delta Services and recommends their system. He recommends using SRF funds for this. Board Member Saegesser made the motion to proceed with the changeover as recommended by Director Ashack, second by Board Member Orem, passing on a roll call vote of 3-0. Chase Blakeman presented a proposal from Bierman Properties, LLC, Brown Foreman Road, Utica, Indiana for a Vegetation Preservation Easement where there is a force main. This is for a concrete crushing development. The easement request is due to concerns for the residents of High Meadows subdivision. Director Ashack recommends making the whole parcel a Conservation easement. Mayor Moore voiced concerns regarding noise produced by the concrete crushing as well as the hours of operation due to the closeness of High Meadows. This area is in Utica on property of the City of Jeffersonville Sewer Department. Mayor Moore would like to talk with the Town Board of Utica before making a decision. Following all discussion, Board Member Orem made the motion to table the request, second by Board Member Saegesser, passing on a roll call vote of 3-0. ENGINEERING REPORTS Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville Sewer Projects Status Report dated March 7, 2024. He said 10 bids were received for the 5612 SR62 Sewer Extension ranging from $135,688 to $293,450. Following review he recommends approval of the Allterrain Paving and Construction LLC bid. Board Member Saegesser made the motion to award the bid to Allterrain, Paving and Construction LLC subject to legal review, second by Board Member Orem, passing on a roll call vote of 3-0. Josh Darby then said 4 bids were received for the Market and Chippewa Sewer Replacement project ranging from $767,745 to $1,800,341. The low bid from Dave O'Mara Contractor is recommended. This will be paid from Cumulative Improvement funds. Board Member Saegesser made the motion to award the bid to Dave O'Mara as recommended, subject to legal review, second by Board Member Orem, passing on a roll call vote of 3-0. March 7, 2024 Page 3 Lenin Kasthuri of Lochmueller Group presented and reviewed the General Services portion of the Lochmueller Group Engineering Report dated 03/07/2024. Justin Ramirez reviewed the North Expansion project. Questions from the Board were answered. There will be a public meeting, then two resolutions regarding the PER at the next meeting. DEPARTMENT REPORT Director Ashack reported on the SRF inspection that was done on February 20, at both plants. They did see the clarifiers in the state of disrepair. He is looking for some relief. Director Ashack reviewed the WWTP Flows and CSO reports, saying there were no CSOs in February. Board Member Saegesser said the report is looking very good. Director Ashack informed the Board that on March 20, the Deputy Assistant Commissioner for Water, along with legal counsel will be here looking at Cane Run to consider changing the use from recreational use to limited use. ATTORNEY COMMENTS - No Comments This Meeting. BOARD MEMBER COMMENTS Board Member Saegesser asked about the request to the DOJ about the extension. Board Attorney Merkley said they are getting close. Director Ashack said Dugan and Meyers is aware of the date and is trying very hard to meet the deadline. Mayor Moore is happy that the Hadley Commons project is complete. He is sure the residents are very happy. This has been a big ordeal, There being no further business to come before the Board, Board Member Saegesser made the motion to adjourn at 3:28 P.M., second by Board Member Orem, passing on oll call vote of 3-0. The next regular meeting is scheduled for March 21, 2024. ATTEST: Mike Mo re, Mayor 6,X_InLek, Barbara Hollis, Secretary Dale Orem, Board Member Bill Saegesser, :4 rd Member