HomeMy WebLinkAboutFlagging for Charlestown Pike Redevelopment Project City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: /z'1 121-
Department: ' e- 1Ie(b t
Vendor Name: akfei-u(
Sign Date: 7-
Ending Date: I dal�{ OM- Cid73
Amount of Original Contract: ; )
Is this an amendment or change order
to original contract? Yes or O
Amended Contract Amount:
Purpose:
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For Clerk's Office to fill out
Date uploaded to Gateway:
AWPESTIMATE
/ Sa to ty Corporate Office:
AWP, Inc.dba AWP Safety
4244 Mt. Pleasant St NW
North Canton,OH 44720
BILL TO Local Office
City of Jeffersonville Indiana AWP, Inc.dba AWP Safety
500 QUARTERMASTER COURT 4333 Poplar Level Rd,
JEFFERSONVILLE, Indiana 47130 Louisville, Kentucky 40213
Estimate Name: Flagging - Jeffersonville, IN - Various Locations
WHO TO CONTACT FOR JOB ESTIMATES ESTIMATE ESTIMATE DATE
John Billiter I john.billiter@awpsafety.com I Q-161277-2 2/14/2024
WHO TO CONTACT FOR SCHEDULING
Customer Call Center I info@awptraffic.com I (800)343-2650
Schedule Online https://www.awptrafficsafety.com/schedule-now/
Standard Flagging Daily Operations Rate
PRODUCT PRODUCT DESCRIPTION PRODUCT UOM QTY
CODE
Traffic Control Traffic Control Employees-Daily TC- Daily Each 2.00
• 0-5 Hours on site will be billed
at 75%of Daily Employee Rate.
• 5-8 Hours on site will be billed at
100%of Daily Employee Rate.
• Overtime rate will apply
after 8 hours on site at
$82.50 per tech hour.
• Nights&weekend are
billed at overtime rate.
Flagging Truck AWP Service Truck TRUCK Each 1.00
• 10 Standard Signs&Stands
• 30 Channelizing Devices
• Stop&Slow Paddles
Mobilization 0-50 Mobilization 0-50 Miles MOB50 Each 1
Standard Flagging Daily Estimated Subtotal: $880.00
See Service Terms and Conditions below-regarding cancellations,
partial days, emergency callout,overtime, nights/weekends/Holidays... Estimated Duration 15 Days
AWP Inc.-Page 1 of 4
Additional charges may apply for additional equipment or labor above
estimated service(refer to price list for supplemental items). Total $13,200.00
AWP Inc. -Page 2 of 4
AWP Safety Service Terms and Conditions
1.Price list is valid until further notice;project estimates are valid for 30 days after transmission from AWP.
2.Standard billing rates apply to any planned work scheduled at least one week in advance.
3.Estimates may be based on an 8-hour day rate or 10-hour day rate according to customer requirements.The default day rate will be an 8-hour day if
not specifically requested by the customer.Overtime(or night)work performed is billed at 1.5 times the per hour rate.
4.Any work scheduled on a weekend—Saturday or Sunday—or a holiday—defined as one of the 11 U.S. Federal holidays—will be charged at 2.0
times the standard billing rate. Emergency work—any work or action necessary at the site of an emergency to restore or deliver essential services,
including,but not limited to, repairing water,gas,electricity,telephone,sewer facilities,or public transportation facilities, removing fallen trees on public
rights-of-way,dredging navigational waterways,or abating life-threatening conditions or a state of emergency declared by a governing agency—will
be charged at 2.0 times the standard billing rate. In situations where multiple premium rates may apply,the highest applicable rate will be billed with a
maximum of 2.0 times the standard billing rate.
5.The minimum daily rate is 5 hours for an 8-hour day rate and 7 hours for a 10-hour day rate.Any work performed over the minimum daily rate,but
below the hours for a total daily rate,will be charged at the full day rate at AWP's sole discretion
6.Same week scheduled work is subject to have 1.2 times mark up at AWP's sole discretion.
7.Law Enforcement Officers(LEO)are billed with a 1.35 times markup plus a$75 processing fee. LEO terms will be back-to-back to LEO contractor
agreement.
8.Prevailing wage requirements and Permit Fees are billed with a 1.35 times mark-up.
9. Permit and Traffic Plans are individually priced based on scope and costs.
10. Per Diem and Port-to-Port will be billed at the applicable rates.
11. Escalation charges for fuel and labor will be applied as necessary based on indexes at AWP's sole discretion and reviewed on a monthly basis.
12. Payment Terms
a. Net 30 days for credit approved customers and pre-pay for customers not credit approved;
b. Interest on balances not paid within net 30 days will be charged at the rate of 18%per annum;
c.Credit card payment credit processing fees will be charged at a rate allowable by applicable law.
d.We must be notified in advance of situations calling for the payment of prevailing wages and fringes. In such cases,please consult the
applicable U.S. Department of Labor Wage;
e.Special Events require an upfront deposit of 50%at least 14 days in advance of work being done.
13.Penalties
a.A$50 surcharge is applied to all invoices rejected due to a lack of a job number, PO number,or customer signature.
b.A billable cancel fee of 75%will be applied on all scheduled jobs canceled with less than 24 hours'notice.The minimum cancellation fee
for all canceled jobs will be$675 based on the assumption of a 2-man standard flagging operation. Billable cancel fees will not apply for
inclement weather-related cancellations.
14.The above rates include all personnel and equipment charges relating to a DOT-defined standard flagging operation. Exceptions include crash
trucks,arrow boards,message boards and work zone design services,which are priced based on specific job requirements.
15.Sales tax shall be charged at the applicable rate on all taxable transactions.
AWP Safety Equipment Rental Terms and Conditions
1.The rental of all equipment by you(the"Lessee")from AWP, Inc. DBA Area Wide Protective, Inc. (the"Lessor")is subject to the terms and conditions
of this Lease Agreement(this"Agreement"or this"Lease Agreement").
2.The Lessee shall not remove,alter,disfigure or cover up any numbering,lettering or insignia displayed upon any equipment and shall ensure that no
equipment is subjected to careless or needlessly rough usage,and shall,at the Lessee's own expense,maintain and ultimately return to the Lessor the
equipment and its appurtenances,together with any tools and accessories pertaining thereto,the whole in good repair and running order.The Lessee
is responsible for all routine maintenance and repair.Without limiting the generality of the foregoing,the Lessee shall,at the Lessee's own expense,
during the term of this Lease,pay the cost of;(a)all lubricants required to operate the equipment;(b)all repairs required to be made to the equipment to
maintain the equipment in good and proper operating condition in accordance with the operator's manual;and(c)replacing broken or worn-out parts.
The Lessee shall indemnify and hold harmless the Lessor against all loss and damage to the equipment during the term of this Lease.Without limiting
the foregoing,the Lessee shall indemnify and hold harmless the Lessor against all loss,expenses,penalties,damages,condemnations and legal
costs which the Lessor may suffer or may be required or condemned to pay for personal injuries(including death)and/or property damages suffered
by any person because of the equipment or the operation,handling,transportation or use of the equipment by or while in the hands of the Lessee or
the Lessee's employees,agents,representatives or carriers.The Lessee shall remain responsible for the equipment until it has been returned to the
Lessor(or in the case of loss or theft of the equipment until the total replacement value of the equipment has been provided to the Lessor,as calculated
in accordance with the other provisions of these terms and conditions).The Lessee shall maintain at the Lessee's own expense,public liability and all
risk property insurance in adequate amounts to fully cover this indemnity.The Lessee hereby renounces all claims against the Lessor for any loss or
damage it may suffer,either directly or indirectly,by reason of the condition of the equipment or its suitability for the work Lessee performs.
4.The Lessee agrees to pay,upon delivery,all monies as provided for in this Agreement and that in the event of non-payment by Lessee,Lessee
agrees to pay all collection fees,including reasonable attorneys fees and costs incurred in the collection of unpaid monies.
5.Without limiting the other provisions of this Agreement,the Lessee shall insure the equipment against all losses or damage of any kind whatsoever
in:(a)an amount to be calculated in this Agreement;or(b)the amount of the equipment's full replacement cost,and hereby assigns to the Lessor all
such policies of insurance and the proceeds therefrom.Replacement cost shall,for the purposes of this Agreement, be deemed to include disassembly,
replacement and inspection of the equipment and/or loss of rental income and all other associated costs,excluding a deduction for depreciation.
6.The Lessee agrees that in the event of damages,loss or theft of the equipment,and whether or not through the negligence of the Lessee and/or its
servants,agents,employees,or other users and whether or not acting within the scope of their employment,the Lessee will pay the Lessor the fair
AWP Inc. - Page 3 of 4
market value cost of the equipment and rental charges shall continue until the equipment is returned to the Lessor,except in the case of loss or theft of
the equipment,rental charges shall only continue until the Lessor receives the fair market value cost.
7.Our payment terms are net 30 days.Interest on balances not paid within net 30 days will be charged at the rate of 18%per annum.
8.The Lessor shall calculate the total number of calendar days of the equipment is in the Lessee's possession.The term shall be deemed to commence
at the time the equipment departs from the Lessor's premises and shall be deemed to have terminated at the time the subject equipment arrives at the
Lessor's premises It is agreed by the parties that the rental period shall include the duration of time when the equipment is being transported to and
from the Lessor's premises.There shall be a minimum one(1)day rental charge regardless of the actual period of rental if less than one(1)day.
GOVERNING LAW;JURISDICTION; MISCELLANEOUS
1.The provisions of this Agreement shall be governed,construed and enforced in accordance with the laws of the State of Ohio.The parties consent to
the exclusive jurisdiction of the Stark County Court of Common Pleas for any actions,suits or proceedings arising out of or relating to this quote or the
transactions contemplated by this Agreement.The parties agree that any action arising from or related to this quote shall not be subject to removal to
federal court for any reason and each party irrevocably waives any such right. If Customer/Lessee removes or attempts to remove any action to federal
court,notwithstanding the above prohibitions,Customer/Lessee shall pay AWP's reasonable attorneys'fees and costs incurred in obtaining a remand of
the action.AWP is entitled to recover its attorney's fees and costs in enforcing this Agreement.
2.From the date of commencement of services until one year following the completion of services,Customer/Lessee and AWP both agree that they
shall not solicit or offer to employ any employee of the other who is performing services under this Agreement,without the express written permission
of an authorized representative. Both parties agree that any such solicitation,offer or employment of any employee who performed services under this
Agreement would cause great or irreparable harm to each party and that each party would be damaged in an amount difficult to ascertain,but which
would likely exceed double the annual compensation of the employee solicited(or former employee as the case may be)representing the cost of training
a new employee.Accordingly,each party agrees to pay the other,as liquidated damages,an amount equal to double the solicited employee's(or former
employee's)annual compensation.
Purchase Order: Billing
Reference:
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•
ffectveDate:
: Title:
Please sign and email to John Billiter at john.billiter@awpsafety.com or fax to.
Quote#:Q-161277-2
Quote Name: Flagging-Jeffersonville, IN-Various Locations
AWP Inc.-Page 4 of 4