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Home My WebLink AboutRental for Heatpump in City Hall (BPW approved 2/28/24) CITY OF JEFFERSONVILLE PURCHASING CONTRACT COVER SHEET Each purchasing contract (including lease)with the City for supplies,goods and equipment must include this cover sheet to be completed by the Head of the Department making the purchase and presented to the Board of Public Works and Safety(BPW)at the time of the contract approval. Note: Each department must comply with the City's Procurement and Purchasing Policy. A copy may be obtained from either Finance or Legal. Purchases may not be "artificially" divided to avoid the applicable purchasing thresholds. Supply, Good or Equipment to be Purchased: ‘le�1k�( I�CZi (�Ll(ti� _ 15 Patmr ("; Department: BI.l.l l (L 1-\°1/4-4-{-0" - Are Funds Appropriated for the Purchase? Yes No Contract Amount: less than $50,000 $50,000-$149,999 Over$150,000 • If contract less than$50,000-may proceed without requesting bids/quotes • If contract amount is between$50,000-$149,999: Invitation for at least three (3)quotes was issued (attach invitation and quotes) Mailed at least seven (7) days before the deadline to submit quotes • If contract amount is over$150,000: Invitation for Bids was approved by Law Department before it was issued Invitation for Bids issued (attach invitation and received bids) Invitation for Bids include requirements per Procurement and Purchasing Policy Notice of Invitation for Bids published in paper and posted on city website at least seven (7) days before deadline(attach notice) • If contract was result for Request for Proposals (RFP): RFP was approved by Law Department before it was issued —RFP published in paper and posted in city website at least seven (7)days before deadline • If contract was result of Special Purchase and exempt from competitive bidding: Prior approval of special purchase by Law Department Law Department prepared written designation of Special Purchase to be approved by BPW The undersigned hereby states he/she has complied with the City's Procurement and Purchasing Policy in reference to the attached purchase. Date: �� Signature Printed Name: I-airy14 \Cj j et r-4.0 PERFECTION GROUP Feb 21, 2024 CITY OF JEFFERSONVILLE CITY HALL 500 QUARTERMASTER CT STE 250 JEFFERSONVILLE, IN, 47130 Service Quote : 2935 Heatpump Rental-Final Temporary Heating Unit for Sewer Department THE TOTAL COST FOR THE WORK As STATED WITHIN $935.00 Perfection Group, Inc. guarantees the price stated in this Proposal for ten (10) days from Proposal Date above. Payment terms for all projects under $75,000 will be 25% due on issuance of order with progress billings and balance due on completion. All projects over $75,000 will require payment for equipment at time of order and progress billings with the final amount due upon completion. This proposal is the property of Perfection Group, Inc. and is provided for our customer's use only. This proposal will become a binding Agreement only after acceptance by Customer and approved by an authorized agent of Perfection Group, Inc. as evidenced by their signature(s) below. This Agreement sets forth all the terms and conditions binding upon the parties hereto; and no person has authority to make any claim, representation, promise or condition on behalf of Perfection Group, Inc. which is not expressed herein. Note: • Perfection Group, Inc. guarantees the price stated in this Proposal fo en (10) days from Proposal Date above. • All work will be performed during normal working hours. • See page 2 for scope of work. Sincerely, Accepted By: Perfection Group, Inc. 1v` 00 Printed Name tYNC Title: -.\)\•(41 D( Date: a- a '()-L( Alan Sawyers Send approval to PO Number: asawyers@perfectiongroup.com PO Amount: By signing above, customer agrees and is bound to the terms and conditions of this agreement. IIPac TERMS&CONDITIONS 1.Customer shall permit Perfection Group, Inc.free and timely access to areas and equipment, and allow Perfection Group, Inc. to start and stop the equipment as necessary to perform required services.All planned work under this Agreement will be performed during Perfection Group, Inc.'s normal working hours. 2. Perfection Group, Inc. shall not be liable for any liquidated damages except those caused by Perfection Group, Inc. 3. Customer will promptly pay invoices within thirty (30) days of receipt. Should a payment become sixty (60) days or more delinquent, Perfection Group, Inc. may stop all work under this Agreement without notice and/or cancel this Agreement, and the entire Agreement amount shall become due and payable immediately upon demand. 4. Any alteration to, or deviation from, this Agreement involving extra work,cost of material or labor will become an extra charge (fixed-price amount to be negotiated or on a time-and-material basis at Perfection Group, Inc.'s rates then in effect) over the sum stated in this Agreement. 5. In the event Perfection Group, Inc. must commence legal action in order to recover any amount payable under this Agreement, Customer shall pay Perfection Group, Inc. all court costs and attorneys'fees incurred by Perfection Group, Inc.. 6.Any legal action against Perfection Group, Inc. relating to this Agreement,or the breach thereof, shall be commenced within one (1) year from the date of the work. 7. Perfection Group, Inc. shall not be liable for any delay, loss, damage or detention caused by unavailability of machinery, equipment or materials, delay of carriers, strikes, including those by Perfection Group, Inc.'s employees, lockouts, civil or military authority, priority regulations, insurrection or riot, action of the elements, forces of nature, or by any cause beyond its control. 8. To the fullest extent permitted by law, Customer shall indemnify and hold harmless Perfection Group, Inc., its agents and employees from and against all claims, damages, losses and expenses, including but not limited to attorneys'fees, arising out of or resulting from the performance of work hereunder, provided that such claim, damage, loss or expense is caused in whole or in part by any active or passive act or omission of Perfection Group, Inc., anyone directly or indirectly employed by Customer, or anyone for whose acts Customer may be liable, regardless of whether it is caused in part by the negligence of Perfection Group, Inc.. 8. Customer shall make available to Perfection Group, Inc.'s personnel all pertinent Material Safety Data Sheets (MSDS) pursuant to OSHA's Hazard Communication Standard Regulations. 10. Perfection Group, Inc.'s obligation under this proposal and any subsequent contract does not include the identification, abatement or removal of asbestos or any other toxic or hazardous substances, hazardous wastes or hazardous materials. In the event such substances, wastes or materials are encountered, Perfection Group, Inc.'s sole obligation will be to notify the Owner of their findings. Perfection Group, Inc. shall have the right thereafter to suspend its work until such substances, wastes or materials and the resultant hazards are removed. The time for completion of the work shall be extended to the extent caused by the suspension and the contract price equitably adjusted. Perfection Group, Inc. expressly disclaims any and all responsibility and liability for the indoor air quality of the customer's facility, including without limitation, injury or illness to occupants of the facility or third parties, or damage to the customer's facility, arising out of or in connection with Perfection Group, Inc.'s work under this agreement, including without limitation any illness, injury,or damage resulting in any manner from any fungus(es) or spore(s), any substance, vapor or gas produced by or arising out of any fungus(es) or spore(s), or any material, product, building component or structure that contains, harbors, nurtures or acts as a medium for any fungus(es) or spore(s). 11. UNDER NO CIRCUMSTANCES, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), EQUITY OR OTHERWISE,WILL PERFECTION GROUP, INC. BE RESPONSIBLE FOR LOSS OF USE, LOSS OF PROFIT, INCREASED OPERATING OR MAINTENANCE EXPENSES, CLAIMS OF CUSTOMER'S TENANTS OR CLIENTS,OR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES. 12. Customer shall provide and have in force during all phases of the work, a Builders Risk Insurance policy with a maximum $20,000 deductible. 3 I P c: