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HomeMy WebLinkAboutParks Authority Januay 22, 2024 Jeffersonville Parks Authority Monday,January 22, 2024 The Jeffersonville Parks Authority met in Session on Monday,January 22,2024 in the Mayor's conference room on the third floor of City Hall. Members Present: Elizabeth (Lisa) Carter, Evan Stoner, Johnna Anderson, Pam Clark, Debbie Pait, Gus Luckert, Stacie Thompson, Carmen Croudep and Larry Jordan (via zoom). Parks Staff Present: Paul Northam, Amber Ridings, Amber Powell, Matt Siler, Ricky Romans,Tim McCoy, Tara Young,Olivia Mann and Hillary Pacheco. ELECTION OF OFFICERS—Amber Ridings opened the floor to nominations for the Parks Authority Board President. Member Stoner made a MOTION to nominate Elizabeth Carter as Board President, and the motion was seconded by Member Jordan. The motion was passed on a vote of 8-0. Amber then opened the floor to nominations for Parks Authority Board Vice-President, and Member Jordan made a MOTION to nominate Evan Stoner as Board Vice-President. The motion was seconded by Member Anderson. The motion was passed on a vote of 8-0. APPROVAL OF AGENDA—Changes were requested to the agenda,as the date listed was January 22,2023 vs. 2024. Paul Northam ask to include Parks Board meeting time changes be added under Old Business, and include (under New Business) discussion of new security added at The Depot. Member Stoner made a MOTION to approve the agenda with changes, and the motion was seconded by Member Clark. The motion passed on a vote of 8-0. APPROVAL OF MINUTES Member Anderson made a MOTION to approve the December 18`h, 2023 minutes and the motion was seconded by Member Pait. The motion passed on a vote of 8-0. OLD BUSINESS—Paul Northam ask for consideration to Parks Authority Board meeting start times, keeping this at 5:30 p.m. or moving the time to 5:00 p.m. Member Stoner made a MOTION to move the time to 5:00 p.m., and the motion was seconded by Member Clark. The motion was passed on a vote of 8-0. NEW BUSINESS Paul Northam had several contracts needing approval. The 2024 Pro Media contract totals $6,495 monthly, and is consistent with 2023. There were additional services included; however, Parks did not adopt those additional services for 2024. Member Stoner ask about the services included,which are social media posts,videos and promotions of events and activities. He also inquired about Parks being pleased with the service. Parks does have monthly meetings with Pro Media staff, and are continually sharing ideas for updates and changes. This is the Parks contract, and there will be a separate one provided for the Riverstage. Member Jordan ask if this included The Depot,and Amber Powell stated"no",and will be managing the social media website for this year. Member Clark made a MOTION to approve the contract, and the motion was seconded by Member Stoner. The motion passed on a vote of 9-0. All contracts are approved pending legal review. The next contract was for Security Pros, adding interior cameras to the Nachand Fieldhouse. These were needed for this facility, as there weren't any cameras at this location. Member Stoner made a MOTION to approve,and the motion was seconded by Member Anderson. The motion passed on a vote of 9-0. All contracts are approved pending legal review. This contract was for Thompson Heating & Cooling at the Woehrle Complex. This would be to provide services twice annually for the new unit. Member Thompson made a MOTION to approve,and the motion was seconded by Member Pait. The motion passed on a vote of 9-0. All contracts are approved pending legal review. Amber Powell and Amber Ridings presented the Santa contracts for Summer Camp and Light Up. Member Stoner made a MOTION to approve, and the motion was seconded by Member Clark. The motion passed on a vote of 9-0. All contracts are approved pending legal review. Amber Powell presented 2 contracts for Fun Time Productions(Trackless Train)for Steamboat Nights and Light Up. Member Croudep made a MOTION to approve these contracts, and this was seconded by Member Clark. This motion passed on a vote of 9-0. All contracts are approved pending legal review. Amber Powell presented the Alcohol Riverstage Concession Contract for 2024, as Alcove will continue to be the vendor. They have been a fantastic partner,staff is efficient and friendly,and 22%will be returned to the City of Jeff again this year. There have been discussions of a few changes in the menu options. Member Clark made a MOTION to approve,and the motion was seconded by Member Stoner. The motion passed on a vote of 9-0. All contracts are approved pending legal review. The next item Amber presented was The Depot Fee Schedule. This would be costs for Rentals and Parties, and additional amenity options as well. Member Stoner ask about discount information for City of Jeff employees (would be 25%which is consistent with other Parks rentals) and/or Non-Profit organizations. Member Thompson added that she's on several boards, and they're always looking for places to hold events. More information to come. Member Stoner made a MOTION to approve,and this was seconded by Member Pait. The motion passed on a vote of 9-0. The Parks Department had reached out to 3 vendors for security contracts at The Depot, and 2 have responded in a timely manner, both less than $15,000. SIR costs were $10,151, and Security Pros was $11,573. It is recommended that Parks work with SIR. Member Stoner made a MOTION to approve,and the motion was seconded by Member Anderson. The motion passed on a vote of 9-0. All contracts are approved pending legal review. MANAGER'S REPORT Due to schedule conflicts,Sara Nord wasn't available to attend. Amber Powell—Been working on wrapping up the Ice Rink season, including removal of the rink and sand base. Also working with Tara Young,our new Riverstage Manager to transition responsibilities, and planning out events at the Depot. We're working to promote The Depot in 2024, beginning with a St. Patrick's Day event on March 17th Olivia Mann—The Ken Ellis Center will be having their Annual Chili Cook-off on Tuesday,January 23". A Valentine's Day Dance is planned for Friday, February 16th. The Aquatic Center has had a great return response with staffing. We've heard from 27 lifeguards, 6 facility and event managers and 5 assistant managers. Matt Siler—Ice Rink work is completed,the sand has been removed and now ready for sod to be added. We're coordinating with Tim McCoy's team. We had some snow removal and running electric for extra security. Christmas lighting will be taken down,followed by snowflakes. Another project has been rebuilding the counters at the Ken Ellis Center. Ricky Romans—Had a situation at Woehrle Complex with the breakers flipping. This should have been corrected during the construction phase; however, breakers were not. Pro4mance has completed the project today. Siemens Fire Protection actually offers a turnkey system that manages electrical wiring and temperatures by installing"sensors"for temperature control (to avoid another catastrophic situation)and alert Parks personnel; however,the cost is$8000. We're in good shape for now; however,something to consider in the future. Adult softball registration begins in February and the league will start in April. Tara Young—Emphasis at this time is on the Easter Egg Hunt(March 30t''). Been reaching out to several bands—all headliners,and working on opening bands at this point for the Summer Concert Series. Member Thompson ask about Riverstage sponsorships, and Paul Northam explained that Tara and Amber P. will be working with the current and new sponsors for both the Riverstage and The Depot. Tim McCoy—Have split the crew into Landscape & Mowing. The Landscape crew has been trimming and cleaning landscape beds throughout the City. Then they'll apply pre-emergent for weed control. The Mowing crew is removing liability trees,focusing primarily at Allison Brooke (over 20 trees). They've completed chain saw safety class, and then will be stump grinding. Additional work of odds and ends have been to assist Ricky Romans at Woehrle on inside jobs. Amber Ridings—Mentioned many things are ramping up at the Envision Center with planning of new programs. Tot's P.E. is planned, as well as having an opportunity to play Euchre. The soccer program was extremely successful for the younger kiddos, and now we're entertaining the thought of expanding to 3 &4 yr. olds. Stay tuned on more new ideas. Women's basketball is entering"tourney time", as we had 5 teams this year. Hoping to expand to more next season. DIRECTOR'S REPORT Paul recommended that all Parks Authority members tour all Parks on the trolley. The Parks Department has purchased a drone and Paul was planning to show footage of our Parks at this meeting; however,this has been planned for the February meeting. Falls Landing Park is open and construction is underway at Lottie Oglesby Park. REPORTS AND COMMENTS Parks Authority Attorney Report- NONE Public Comments- NONE Parks Authority Member Comments Member Stoner introduced Jim Grahn, Fund Development Manager with Community Action of Southern Indiana (CAST). Jim discussed the vision to build a Splash Pad Park for the Claysburg neighborhood. He'd worked with architects to obtain blueprints of the project, and shared with the Parks Authority members. He's applied for funding; however,this hasn't been approved at this time. He was asking to utilize the green space property in Lansden Park, expanding between the Envision Center and Ken Ellis Center. He was seeking additional funding and stated this project build-out would costs nearly$1 million dollars. He wanted to share his ideas for future discussion and follow-up. Member Stoner was interested in the current Skate Park, and if any renovations were planned. He invited others to walk through the Park and share their thoughts as well. Paul stated they could definitely meet to discuss; however,the challenges faced are with the graffiti damage. He mentioned he'd be open to possibly put fencing around the Park, or perhaps change the hours it's open. Member Stoner had mentioned New Albany's Park and Paul will reach out to Alicia Meredith (Park's Director). Member Thompson ask if a Solar Eclipse Event was scheduled. Amber Powell replied that there IS one being planned for The Depot on Monday,April 8`h. Viewing glasses will be available, and more specifics will be finalized in the near future. Member Stoner made a motion to ADJOURN at 6:22 pm. APPROVED: .) •Ali Lisa Carter-Parks Authority President • Cindy Orem