HomeMy WebLinkAboutSSB February 1, 2024 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF FEBRUARY 1 , 2024
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, February 1 , 2024 at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:07 P.M.
Board Members present are Mike Moore (via Zoom), Bill Saegesser and Dale Orem. Also
present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson Utility
Billing Office Manager Elisha Gibson, Controller Heather Metcalf, Board Attorney Les
Merkley, City Engineer Andy Crouch, Josh Darby and Mike Harris representing Jacobi,
Toombs, and Lanz, Justin Ramirez, Lenin Kasthuri, and Michal Gangstad representing
Lochmueller Group, Jorge Lanz, and Secretary Barbara Hollis. Attending via Zoom are
Mayor Mike Moore and City Council Representative Jacky Snelling.
Board Member Saegesser made the motion to approve the agenda as presented,
second by Board Member Orem, passing on a roll call vote of 3-0.
The minutes of the January 18, 2024 meeting were presented for approval. Board
Member Orem made the motion to approve the minutes as presented, second by Board
Member Saegesser, passing on a roll call vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated February 1, 2024 in the amount
of $1 ,688,265.85. Board Member Orem made the motion to approve the claim list as
presented, second by Board Member Saegesser, passing on a roll call vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated 12-26-24 in the
amount of $-59,170.28 Sewage and $-1 .138.39 Drainage. Board Member Orem made
the motion to approve the Certificate as presented, second by Board Member Saegesser
passing on a roll call vote of 3-0.
OLD BUSINESS - No Old Business This Meeting.
NEW BUSINESS
Justin Ramirez explained the need for Dugan & Myers Industrial LLC, Change
Order No. 3, North WRF Expansion Project, in the amount of $196,599.00. This includes
rock, rebar and extra concrete removal and the credit of $200,000.00 for the allowances.
Board Member Saegesser made the motion to approve Change Order No. 3, second by
Board Member Orem, passing on a roll call vote of 3-0. Board Member Saegesser then
made the motion to allow Board Member Orem to sign the Change Order, second by
Mayor Moore, passing on a roll call vote of 3-0.
February 1. 2024 Page 2
City Engineer Crouch, on behalf of the Drainage Board requested approval of the
purchase of Victor, truck mounted single engine combination sewer cleaner. This is to
be purchased through Sourcewell that would have done the bids. The Drainage Board
plan is to finance the purchase over 3 years. Board Member Saegesser made the motion
to approve the purchase, second by Board Member Orem, passing on a roll call vote of
3-0.
Director Ashack presented to results of the three answers to the Odor Control RFP.
Aulick Chemical Solutions scored the highest. Director Ashack noted Webster
Environmental recommends Aulick. Board Member Saegesser made the motion to
accept Aulick Chemical Solution as recommended, second by Board Member Orem,
passing on a roll call vote of 3-0.
Director Ashack next presented an Agreement with Webster Environmental
Associates, Inc., for Odor Control Assistance and Oversite. They will help to implement
the system and work with the control specialist. This is not to exceed $60,000. Board
Member Saegesser made the motion to approve the Agreement as presented, second by
Board Member Orem, passing on a roll call vote of 3-0.
Director Ashack requested the purchase of two vehicles for Administrative Staff.
He reviewed the quotes and the difficulty of available inventory. He recommends the
purchase of two Ford Escapes from Oxmoor Ford. Board Member Orem made the motion
to approve the purchase as requested, second by Board Member Saegesser, passing on
a roll call vote of 3-0. Mayor Moore asked about inventory in Indiana. Director Ashack
said it is very low and much better in Kentucky.
ENGINEERING REPORTS
Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville
Sanitary Sewer Projects Status Report dated February 1, 2024. Mayor Moore asked
about the start of the Hadley Commons project. Josh Darby said it has been delayed by
weather. Director Ashack expects it to start next week.
Justin Ramirez and Michael Gangstad of Lochmueller Group presented and
reviewed Lochmueller Group Engineering Report dated 02/01/2024.
DEPARTMENT REPORT
Director Ashack reviewed the January WWTP Flows for both plants. He explained
that where there are no readings it is due to software issues. If the server is not running
there are no alarms. This has been an issue and he is getting prices on software. Director
Ashack next discussed the quote for the rebuild of the pump for the 10th Street Lift Station
from BL Anderson. The cost is $47,000 with some of the parts supplied by the City. He
stated they have to have pumps at 10th Street.
February 1. 2024 Page 3
A discussion regarding unpaid accounts in the amount of $11,925.37 ensued. All
of these accounts are for previous owners and there is no way to get payment. All are
over the $250 allowance and two are over $1,000. The list will be presented for approval
at the next meeting. Manager Ellis said the policy is to write off up to $250. Mayor Moore
said to beware of this discussion as he can see people taking advantage of this. Means
of correcting this was discussed.
ATTORNEY COMMENTS
Board Attorney Merkley gave notice of an Executive Meeting to be held February
15, 2024 at 2:00 P.M. to discuss ending litigation.
BOARD MEMBER COMMENTS
Mayor Moore said it is good to see City Council Representative Snelling attending
via Zoom.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:33 P.M., second by Board Member Orem,
passing on a r II call vote of 3-0. The next regular meeting is scheduled for February
15, 2024. J
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Mike Moore, Mayor
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Board Member Billesser
Dale Orem, Board Member
ATTEST:
Barbara Hollis, Secretary