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HomeMy WebLinkAboutHeat Pump Rental (BPW Approved 2/7/24) City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: 2/7/2024 Department: Building Authority Vendor Name: Perfection Group Sign Date: 1/31/2024 Ending Date: 1/31/2024 Amount of Original Contract: $1,334.00 Is this an amendment or change order to original contract? NO Amended Contract Amount: Purpose: Heat pump rental first floor City Hall For Clerk's Office to fill out Date uploaded to Gateway: en‘ • CITY OF JEFFERSONVILLE PURCHASING CONTRACT COVER SHEET Each purchasing contract(including lease)with the City for supplies,goods and equipment must include this cover sheet to be completed by the Head of the Department making the purchase and presented to the Board of Public Works and Safety(BPW)at the time of the contract approval. Note: Each department must comply with the City's Procurement and Purchasing Policy. A copy may be obtained from either Finance or Legal. Purchases may not be "artificially"divided to avoid the applicable purchasing thresholds. • Supply,Good or Equipment to be Purchased: N ea.+Qum {e rh-xD— 4 cct-Q Department: BWU4t5 fitA-4,0n Are Funds Appropriated for the Purchase? ✓ Yes No Contract Amount: ki less than $50,000 _$50,000-$149,999 _Over$150,000 • If contract less than$50,000—may proceed without requesting bids/quotes • If contract amount is between$50,000-$149,999: Invitation for at least three(3)quotes was issued (attach invitation and quotes) Mailed at least seven (7) days before the deadline to submit quotes • If contract amount is over$150,000: Invitation for Bids was approved by Law Department before it was issued Invitation for Bids issued (attach invitation and received bids) _ Invitation for Bids include requirements per Procurement and Purchasing Policy Notice of Invitation for Bids published in paper and posted on city website at least seven (7) days before deadline(attach notice) • If contract was result for Request for Proposals(RFP): RFP was approved by Law Department before it was issued RFP published in paper and posted in city website at least seven (7)days before deadline • If contract was result of Special Purchase and exempt from competitive bidding: _ Prior approval of special purchase by Law Department _Law Department prepared written designation of Special Purchase to be approved by BPW The undersigned hereby states he/she has complied with the City's Procurement and Purchasing Policy in reference to the attached purchase. Date:V3( I away Sign re A I Printed Name: LaY-11 L J c UacC. 13Pvo5 - - -2q Po PERFECTION GROUP Jan 31, 2024 CITY OF JEFFERSONVILLE CITY HALL 500 QUARTERMASTER CT STE 250 JEFFERSONVILLE, IN, 47130 Service Quote : 2762 Heatpump Rental Temporary Heating Unit for Sewer Department THE TOTAL COST FOR THE WORK As STATED WITHIN $1,334.00 Perfection Group, Inc. guarantees the price stated in this Proposal for ten (10) days from Proposal Date above. Payment terms for all projects under $75,000 will be 25% due on issuance of order with progress billings and balance due on completion. All projects over $75,000 will require payment for equipment at time of order and progress billings with the final amount due upon completion. This proposal is the property of Perfection Group, Inc. and is provided for our customer's use only. This proposal will become a binding Agreement only after acceptance by Customer and approved by an authorized agent of Perfection Group, Inc. as evidenced by their signature(s) below. This Agreement sets forth all the terms and conditions binding upon the parties hereto; and no person has authority to make any claim, representation, promise or condition on behalf of Perfection Group, Inc. which is not expressed herein. Note: • Perfection Group, Inc. guarantees the price stated in this Proposal for ten (10) days from Proposal Date above. • All work will be performed during normal working hours. • See page 2 for scope of work. Sincerely, Accepted By•<-71 ��/ a Perfection Group, Inc. //4 n/ C / / p � Printed Name_ !< ✓ � // /.' t� Title: /ci,��;�e� rG Date: � 3 /''_' g r Alan Sawyers h Send approval to PO Number: // 1 asawyers@perfectiongroup.com PO Amount: By signing above, customer agrees and is bound to the terms and conditions of this agreement. 1 I ' r 11509 Commonwealth Dr, Suite 103 Louisville, KY 40299 Perfection Group is pleased to submit this proposal to perform the following: SCOPE OF WORK: Rental of (1) 14,000 Btu portable heatpump. - This is for a (1) month period from 1-9 to 2-5. Additional rental period(s) will be invoiced separately. - Please call to confirm pickup date. 2I