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HomeMy WebLinkAboutLawn Service Agreement (BPW Approved 2/7/24) AGREEMENT FOR LAWN SERVICES This agreement is made this l day of Sol Month 2024 by and between the City of Jeffersonville, Indiana and 1'`� agrees to provide the City of Jeffersonville �/�'�� the following services:�n7 Whereas,the contractor is qualified and able to provide these scope of this agreement. Whereas, the contractor has the necessary equipment to satisfactorily perform the scope of services, Whereas,the contractor shall continuously have insurance as required by State Board of Accounts. The scope of services to be provided is as follows: 1. The contractor shall provide all the necessary equipment to perform the scope and shall provide all materials and supplies to perform the scope; 2. The contractor shall provide grass cutting and removing cut grass,weeds, and rank vegetation, including typical trimming of yards at vacant or foreclosed properties at sites determined by this Department to be in violation of City Ordinance No. 2010-OR-30; • Single Cut(under '/ acre) $60.00 • Double Cut (under % acre)$120.00 • Single Cut(over 'h acre) starting at $80.00 not to exceed $160.00 without a quote from the lawn service • Double Cut (over'% acre) starting at $110.00 not to exceed $220.00 without a quote from the lawn service • Bush Hog starting at $300.00 not to exceed $450.00 without a quote from the lawn service • Trimming of overgrowth starting at $60.00 not to exceed$170.00 without a quote from the lawn service 3. Properties shall be left clean and clear of clumped cut grass, weeds, and rank vegetation, including any fallen branches, leaves,etc. 4. The contactor shall provide if needed junk/trash removal and securing property as determined by this Department to be in violation of City Ordinance No. 2010-0R-30 • Boarding windows and/or doors $100.00 per sheet(minimum of 5/8"plywood or OSB) • Trash removal starting at $75.00 not to exceed$150.00 without a quote from the lawn service. • Power Washing/Graffiti removal starting at $75.00 not to exceed $200.00 without a quote. 5. All equipment, fuel, and materials shall be furnished by the lawn service company; It is further agreed that: 1. Payment shall be on a parcel basis, and the contractor agrees that the properties vary in size and characteristics. Some will require more time and rimming than others; 2. Periodic inspections shall be made by the Department; 3. The lawn service shall provide an invoice once the work has been completed and the invoice shall include the street address of the property, date and number of hours the work was performed, before and after pictures of the property. Whereas, this Agreement may be terminated by: 1. Mutual agreement; 2. Written notice by either party for any reason stated in the written notice, which notice shall be delivered not less than five(5)days from the date of the notice of termination; and Whereas,this Agreement will expire annually and be void as of March 1"of the following year. SO AGREED THE date of month,2024 /-6-- - - ....----- 0 .___L5 ____7zy Larry llace Building Commissioner Date eia do it 4/ez://�i7hllfpj - fi�'Phi" - Service Provid r Date Cvei.c._ e1LV Printed Name Mike Moore ayor Date ),- (4--- ).1) 2024 Required Documents Lawn Service Contractors • 1,000,000 insurance City of Jeffersonville as certificate holder; • Names of employees that will be on the jobsite; • Signed agreement and guidelines; • W-9 on file; • Contact information: Cell phone and e-mail, please list below Cell phone NumberSa&112 °I E-Mail iv/illef lrl1t.oye,,`,1 elaor),e 2024 Grass and Weed Removal Contractor Guidelines Contractors represent the City of Jeffersonville and must conduct themselves in a professional manner at all times; Contractors/employee shall identify themselves to owner of the property or to neighbors and refer further questions to the Code Enforcement Office in charge; When removing a fence to obtain entry to a property is required the fence must be replaced and in working order before leaving the worksite; before and after pictures of the removed/replaced fence is required; Sidewalks, driveways, fence rows, adjoining properties must be clear of clippings before leaving worksite, do not leave yard clippings in the roadways, on sidewalks or on neighboring properties, mower discharge must be kept away from neighboring properties at all times; and Invoices must be turned in within three(3) business days from completion of the job. x 0-14.424—* I have read,understand,and agree to the above guidelines. I have been given a copy for my records. �®AC DATE(MMIDD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 130/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CON NAME: Ashley Cooley Innovators Insurance Group kA/co No,Eat) (812)252 4419 FAX No): 807 High Street E-MAIL ashley@innovatorins.com K ADDRESS: Y@ INSURER(S)AFFORDING COVERAGE NAIC# Charlestown IN 471 1 1 INSURER A: ERIE INS CO 26263 INSURED INSURER B: ERIE INS EXCH 26271 Miller Bushhogging LLP INSURER C: 15110 MCCLELLAN RD INSURER D: INSURER E: MEMPHIS IN 47143-9324 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AUULbUBK POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS K COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1.000,000 DAMAGE I U HEN I EU CLAIMS-MADE x OCCUR PREMISES(Ea occurrence) $ 1.000,000 _ MED EXP(Any one person) $ 5,000 A I Q61-0337785 11/10/2023 11/10/2024 PERSONAL ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 KPOLICY PRO- /� JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) K ANY AUTO BODILY INJURY(Per person) $ H AWNED ^SCHEDULED AUTOS ONLY AUTOS Q11-1031113 11/10/2023 11/10/2024 BODILY INJURY(Per accident) $ —HIRED —NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OIH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under - - - _- — -- DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN The City of Jeffersonville ACCORDANCE WITH THE POLICY PROVISIONS. 500 Quartermaster Ct#205 AUTHORIZED REPRESENTATIVE Ay4+t Co-I j 1 Jeffersonville IN 47130 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD