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Home My WebLink AboutRepairs in City Hall City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: 1/24/2024 Department: Building Authority Vendor Name: Perfection Group Sign Date: 1/22/2024 Ending Date: 1/22/2024 Amount of Original Contract: 1,705.00 Is this an amendment or change order to original contract? Amended Contract Amount: Purpose: Repairs For Clerk's Office to fill out Date uploaded to Gateway: G�7YiR� �f11'\} • CITY OF JEFFERSONVILLE PURCHASING CONTRACT COVER SHEET Each purchasing contract(including lease)with the City for supplies,goods and equipment must include this cover sheet to be completed by the Head of the Department making the purchase and presented to the Board of Public Works and Safety(BPW)at the time of the contract approval. Note: Each department must comply with the City's Procurement and Purchasing Policy. A copy may be obtained from either Finance or Legal. Purchases may not be "artificially"divided to avoid the applicable purchasing thresholds. Supply, Good or Equipment to be Purchased: Ernerge sc j 1--e-Pa.i r On LoW C-1 L CLoL LeVe-I Department: BLit ld t J Atk44hort Are Funds Appropriated for the Purchase? 1/Yes_No Contract Amount: ✓ less than$50,000 _$50,000-$149,999 _Over$150,000 • If contract less than$50,000—may proceed without requesting bids/quotes • If contract amount is between$50,000-$149,999: Invitation for at least three(3)quotes was issued (attach invitation and quotes) Mailed at least seven (7)days before the deadline to submit quotes • If contract amount is over$150,000: _Invitation for Bids was approved by Law Department before it was issued _Invitation for Bids issued (attach invitation and received bids) Invitation for Bids include requirements per Procurement and Purchasing Policy Notice of Invitation for Bids published in paper and posted on city website at least seven (7) days before deadline(attach notice) • If contract was result for Request for Proposals(RFP): RFP was approved by Law Department before it was issued RFP published in paper and posted in city website at least seven (7)days before deadline • If contract was result of Special Purchase and exempt from competitive bidding: Prior approval of special purchase by Law Department Law Department prepared written designation of Special Purchase to be approved by BPW The undersigned hereby states he/she has complied with the City's Procurement and Purchasing Policy in reference to the attached purchase. Date: ny Signatu, i Print d Name: L.arr j Yua l(ace_ p° PERFECTION INVOICE `7 GROUP PLEASE REMIT TO INVOICE NUMBER SV2028135 PERFECTION GROUP-SERVICE INVOICE DATE 1/13/2024 3699 Solution Center PO NUMBER Chicago, IL 60677-3006 Phone:(513)772-7545 TOTAL DUE $1,705.00 BILL TO LOCATION CITY OF JEFFERSONVILLE CITY OF JEFFERSONVILLE CITY H 500 QUARTERMASTER CT STE 250 500 QUARTERMASTER CT STE 250 JEFFERSONVILLE, IN 47130 JEFFERSONVILLE, IN 47130 Phone: (502)643-5397 Phone:(502)643-5397 Service Call 240105-0019 GLYCLOL LEVELS LOW Services Performed [1/5/2024 8:28:37 PM Beck,Christopher-0001]Checked system pressure(condensing loop)found setting at 16#which was too low.Adjusted from make up water and monitored. Continued to drop.Checked prv,and all Hoffman bleed valves and found no significant issues.Went to every drain that was excess able. No major leaks found.Found circuit setter leaking through on condenser loop side.Also found for tower leaking as well.Still have water dropping. Possible other bleeder valves not found and also potential heat pump condenser leaking. Set at 301b to set over weekend will return on Monday to check.[1/9/2024 8:35:03 AM King,Todd-0002] Assisted Chris Beck with troubleshooting water leak in closed loop. Salesperson Customer Number Order Date Completion Date Payment Terms Shipping Method MACY STEPHENSON LV990391 1/5/2024 1/9/2024 Net 30 Cost Code Totals EQUIPMENT $0.00 MATERIAL $0.00 LABOR $1,620.00 SUBCONTRACTOR $0.00 VEHICLE&OTHER $85.00 ENVIRO/MISC FEE Subtotal $1,705.00 Tax $0.00 Amount Paid $0.00 Total $1,705.00 ****If you currently pay via EFT, please forward payment information to ar@perfectiongroup.com **Please Note starting April 1, 2022, Perfection will begin charging 2.5%for all credit card transactions** Warranty on time and material service and repairs shall be limited to the manufacture's supplied warranty on replacement parts only. No other warranty, parts, components or labor is included. Thank you for your business If you have any questions, please email ar@perfectiongroup.com or call (513) 772-7545 Call Summary 11509 Commonwealth Dr.Suite 103 ° PERFECTION Louisville KY 40299 502-491-3100 GROUP www.perfectiongroup.com Customer Name Contact Phone CITY OF JEFFERSONVILLE Larry Wallace (502)643-5397 x0000 rddress City 500 QUARTERMASTER CT STE 250 JEFFERSONVILLE IN j47130 Service Call ID Date Call Creation Date 240105-0019 ] 1/9/2024 1/5/2024 Descri tion Problem GLYCLOL LEVELS LOW I REPAIR Primary Technician Call Type P.O.# Beck, Christopher 1 REPAIR [1/5/2024 8:28:37 PM Beck, Christopher-0001] Checked system pressure (condensing loop)found setting at 16#which was too low.Adjusted from make up water and monitored. Continued to drop. Checked prv, and all Hoffman bleed valves and found no significant issues. Went to every drain that was excess able. No major leaks found. Found circuit setter leaking through on condenser loop side. Also found for tower leaking as well. Still have water dropping. Possible other bleeder valves not found and also potential heat pump condenser leaking. Set at 301b to set over weekend will return on Monday to check. [1/9/2024 8:35:03 AM King, Todd -0002] Assisted Chris Beck with troubleshooting water leak in closed loop. Appointments _ Technician aiiiiointment Date Starts a IAA Completion Da [Christopher Beck 0001 1/5/2024 8:00 AM COMPLETE 1/6/2024 Todd King 0002 1/8/2024 8:00 AM COMPLETE 1/9/2024 Labor Technician Appt Date Hours Pay Code Christopher Beck 1/5/2024 8.00'Regular Todd King 1/8/2024 5.50 Regular 13.50 Total Hours Thank You Perfection Group thanks you for allowing us to assist you with your maintenance needs. We hope we have provided you with the prompt and high quality service that you deserve. We hope you will sincerely consider Perfection Group first for any future maintenance demands. Todd King Page 1 of 1