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HomeMy WebLinkAboutMy Local Santa (Summer Camp Santa Visit) City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: l I a 3 I Ll Department: �C.�<143 Vendor Name: 611 L}(_,t Ir �,hra�n ('1v^► Il.6,11 11 r },c. Sign Date: / I / aci Ending Date: 7 101 7 .(1 Amount of Original Contract: $ Is this an amendment or change order to original contract? Yes or NO Amended Contract Amount: Purpose: Sac - V 15i i" Ca'"t p For Clerk's Office to fill out Date uploaded to Gateway: Lincoln Crum Realty & Auctions Signature requested on January 16, 2024 My Local Santa I Event Contract Business: Lincoln Crum Realty & Auctions Recipient: Jeffersonville Parks Department lincoln@lincolncrum.com tyoung@cityofjeff.net (812) 282-6043 This contract is between Lincoln Crum Realty & Auctions (the "Business") and Jeffersonville Parks Department (the "Client") dated 01/16/2024. Performance dates: July 26th either 12:30 to 2:30 or 1-3 A helper/representative will be provided for Santa during every event. A 15-minute break will take place for every hour that Santa performs his visits. Payment schedule The Client will pay the Business $200.00 Due on July 26, 2024 $200.00 Deliverables Santa Total $200.00 Terms Payment The Client agrees to remit payment upon the execution of this contract. Recipient initial Responsibilities My Local Santa (MLS) shall not be held responsible for any compromised payment due dates caused beyond its control. This includes, but is not limited to, issues such as insufficient funds, incorrect product orders, late payments, adverse weather conditions, scheduling complications, and inaccurate addresses provided to My Local Santa. MLS is committed to delivering an enjoyable experience for the guests at the event. MLS will arrive 5-10 minutes prior to the scheduled appearance unless otherwise specified in this agreement, subject to weather or traffic conditions. If MLS is requested to arrive earlier than 15 minutes for walk-throughs or rehearsals, the client will be billed 50% of the hourly fee. The client is responsible for providing Santa Lincoln with a sturdy and comfortable seating arrangement. **As an alternative, the client has the option to rent our Santa Chair for an additional $350 for the duration of the event. This fee, covers the rental, delivery and setup of the chair, is due at the time of booking.** All costumes are standard holiday dress. Any special entertainer or costume requests, if desired, are at the client's expense and should be communicated to MLS in advance. Due to the nature of MLS's traditional outfits, periodic breaks are necessary. It is expected that the performance location be cool and comfortable. MLS requests a 15-minute break after each hour worked, and under no circumstances shall MLS be required to work longer than 90 minutes without a break. Recipient initial °d' Limited Liability In the unlikely event that MLS is unable to perform to the guidelines of this contract due to an injury, illness, act of God, act of terrorism, or other cause beyond his control , My Local Santa will make every effort to reschedule. If the visit still goes on, responsibility and liability is limited to the return of all payments to the client. Recipient initial Promotion/Marketing In the event that the business desires to promote their Santa event, it shall adhere to the following guidelines: Approved Photo Usage: The business shall have the option to utilize an approved photo from our designated portfolio for promotional purposes, subject to our prior written consent. Additional Cost for Custom Photos: Alternatively, if the business opts to use custom promotional photos featuring Santa, they may do so at an additional cost. The details regarding the cost and specifications of such photos shall be mutually agreed upon between both parties prior to their production. Cartoon Character Option: In the absence of using an approved photo or custom photos, the business may employ the use of a cartoon character to promote the Santa event. However, the cartoon character must not resemble or imitate the likeness of the Santa character depicted in our portfolio. Violation Consequences: Should the business breach this clause by promoting an alternative Santa without obtaining proper authorization as outlined above, it shall be subject to a fine of $500 payable to the party entering into this contract. Both parties agree to abide by the terms stated herein, acknowledging that this clause forms an integral part of the entertainment contract. Recipient initial Refunds MLS will provide the best experience possible to the client. Due to the nature of this business, no refunds will be given should THE CLIENT feel otherwise. Recipient initial Media Any media that is shared with us may be shared to our social media and/or website. To respect the privacy of our clients, we understand that all clients may not want their photos shared. If you DO NOT wish that your photos be shared, please let us know prior to the visit. My Local Santa grants the Photographer/the Company the right to use the photographs taken during the Services for their original intent and for portfolio, marketing, and promotional purposes of the Photographer's/the Company's business. The photographer agrees not to sell or license the photographs to any other third party without Santa's written consent. Santa agrees not to sell or license the photographs to any third party without the Photographer's/the Company's written consent. Santa agrees to sign a separate model release if necessary. Recipient initial q9�' ' Signatures This contract may be signed electronically or in hard copy. If signed in hard copy, it must be returned to the Business for valid record. Electronic signatures count as original for all purposes. By typing their names as signatures below, both parties agree to the terms and provisions of this agreement. Business signature Owner name Lindsay Galyon, Business Manager Owner signature , � � Business date signed 01/16/2024 Recipient signature not to sell or license the photographs to any third party without the Photographer's/the Company's written consent. Santa agrees to sign a separate model release if necessary. Recipient initial Signatures Ttus contract may be signed electronically or in hard copy. If signed in hard copy, it must be returned to the Business for valid record. Electronic signatures count as original for all purpose By typing their names as signatures below, both parties agree to the terms and provisions of this agreement. Business signature Owner name Lindsay Galyon, Business Manager Owner signature If.9, , aviicecu/guoye,s, Business date signed 01/16/2024 Recipient signature Recipient name P,"ca.10en G, ^r Recipient signature (I ��,� let ket Recipient date signed 112,i t�