HomeMy WebLinkAboutSSB January 4, 2024 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JANUARY 4, 2024
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, January 4, 2024 at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore (via Zoom), Bill Saegesser and Dale Orem. Also
present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson Utility
Billing Office Manager Elisha Gibson, Controller Heather Metcalf, Board Attorney Les
Merkley, City Engineer Andy Crouch, Josh Darby and Mike Harris representing Jacobi,
Toombs, and Lanz, Justin Ramirez representing Lochmueller Group, and Secretary
Barbara Hollis. Attending via Zoom is Mayor Mike Moore.
Board Member Orem asked to add 7C Board Secretary Appointment to the
agenda. He then made the motion to approve the agenda as amended, second by Board
Member Saegesser, passing on a roll call vote of 3-0.
The minutes of the December 21, 2023 meeting were presented for approval.
Board Member Saegesser made the motion to approve the minutes as presented, second
by Board Member Orem, passing on a roll call vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated January 4, 2024 in the amount of
$1,393,165.61. Board Member Saegesser made the motion to approve the claim list as
presented, second by Board Member Orem, passing on a roll call vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated 12-28-23 in the
amount of $-27,359.68 Sewage, $-3.50 Drainage and $139.97 Refund. Board Member
Orem, saying he has had his questions answered regarding several adjustments, made
the motion to approve the Certificate as presented, second by Board Member Saegesser
passing on a roll call vote of 3-0.
OLD BUSINESS - No Old Business This Meeting.
NEW BUSINESS
Director Ashack explained the need to replace the force main from the
Powerhouse Lift Station. There have been repairs made four times in this area. Due to
an force main leak on December 27th, it was found the bottom of the force main have
rotted out and it needs to be replaced. Board Member Saegesser made the motion to
approve Director Ashack to move forward with the procedures necessary for the
replacement, second by Board Member Orem, passing on a roll call vote of 3-0.
January 4, 2024 Page 2
Director Ashack explained the need for approval of Jacobi, Toombs, and Lanz,
Inc., Work Order No. 2024-1, City of Jeffersonville Sewer Board Wastewater On-Call
Services. The agreement will allow Director Ashack to call Josh Darby for services as
needed. Board Member Saegesser made the motion to approve the Work Order as
presented, second by Board Member Orem, passing on a roll call vote of 3-0.
Board Attorney Merkley explained State Statute allows the Board to appoint the
Board Secretary. Board Member Orem made the motion to appoint Barbara Hollis as
Secretary to the Jeffersonville Sanitary Sewer Board, second by Board Member
Saegesser, passing on a roll call vote of 3-0.
ENGINEERING REPORTS
Josh Darby of Jacobi, Toombs and Lanz presented and reviewed Jeffersonville
Sanitary Sewer Projects Status Report dated January 4, 2024.
Justin Ramirez of Lochmueller Group presented and reviewed Lochmueller Group
Engineering Report dated 1/04/2024.
DEPARTMENT REPORT
Director Ashack reviewed the December WWTP Flows as well as the annual flow
review for both plants. Director Ashack has submitted the Consent Decree Semi-Annual
Report to all required parties. The report was submitted on flash-drive. He has been
notified IDEM is not able to access the report in this manner. He will work to find an
alternative method of submittal.
ATTORNEY COMMENTS - No Comments This Meeting.
BOARD MEMBER COMMENTS
Mayor Moore thanked Josh Darby for his help with an issue on Charlestown Pike.
There being no further business to come before the Board, Board Member
Saegesser ' ade the motion to adjourn at 3:14 P.M., second by Board Member Orem,
passing on . roll call vote .f 3-0. The next regular meeting is scheduled for January 18,
2024.
1\a",-a‘
Mike More, Mayor Bill Saegesser. Boa ember
ATTEST:
Dale Orem, Board Member 2-/tV -
Barbara Hollis, Secretary