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Home My WebLink AboutPatriot Mobile Wash City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: u' '1 4, so 2-4 Department: -- A i $ -DeFA( 1 ENT Vendor Name: ? t o 0-5 UU►hS Sign Date: !)ECF.MBER J.9, Zo 23 Ending Date: bEGE A ER 31, Z c72.E Amount of Original Contract: *108,Z4 f, Is this an amendment or change order to original contract? Yes or NO Amended Contract Amount: Purpose: 3)44 II:ORIAL Svcs. FOR. l�2KS(B(4 FOUR) LAPr 44 `GROUNDS AANtrENANcE For Clerk's Office to fill out Date uploaded to Gateway: Page 1 of 4 , UEPAgt. Q0'G\Y Y o,c . . � � •�`-. F RSoK••t��CO P.'AR 2024 Contract for Services Big Four Station Park and Downtown Jeffersonville Area This is a contract entered into by Patriot Mobile Wash (hereinafter referred to as "the Provider")and the Jeffersonville Parks Commission (hereinafter referred to as "the Client") on this 1st day of January,2024. The Provider's place of business is 1210 Frank Fisher Road, Nabb,Indiana 47147. The purpose of this contract is for the annual comprehensive maintenance at the Jeffersonville Big Four Station Park and a portion of Downtown Jeffersonville. The City of Jeffersonville wishes to maintain the area: East of Mulberry-West of Wall—South of 7m Street—North of the Ohio River;including but not limited to Mulberry, Pearl, Spring, Wall Street, 7" Street, 6`h Street, Michigan Ave, Kentucky Ave, Federal Ave, Riverside Drive, Market,Chestnut and Maple streets as well as, Fisherman's Wharf, Big Four Station and the Big Four Ramp.Also included in the purpose of this contract is recyclable collection from; Big Four Station, River Stage, Fisherman's Wharf.The required maintenance contract will include the daily, weekly, monthly,annual and event specific task needed to maintain the aforementioned area. Anticipated work performance period to begin 01/01/2024. The client hereby engages the Provider to provide services described herein under"Scope and Manner of Services."The Provider hereby agrees to provide the Client with such services in exchange for consideration described herein under "Payment for Services Rendered." Scope and Manner of Services: Contractor to provide: All labor, supervision, equipment, materials and supplies to meet the required scope of work. STATEMENT OF WORK: Big Four Station Park is to be serviced 7 days a week EXCEPT ON THANKSGIVING AND CHRISTMAS DAY will have limited hours.Services frequency is noted below within each service heading.Service teams may be adjusted by a designated representative of the Client. JANITORIAL SERVICES Minimum Frequency Task Description • 4 X Daily—Clean restrooms (morning, mid-day, afternoon, and evening) o Daily cleaning will include floor sweeping, wet mop, cleaning of toilets and sinks, cleaning of bathroom stall walls, and cleaning of all glass surfaces within the restrooms. Page 2 of 4 • Daily— Re-fill dispensers (soap, toilet paper, hand-sanitizer (if applicable), as needed, to maintain sufficient levels of soap, toilet paper, and hand-sanitizer (if applicable) for patrons, until the next cleaning and subsequent evaluation of dispenser levels. • Daily— Inspect urinal deodorizers and replace, as needed. • Daily— Empty all wastebaskets, dog waste stations and containers within restrooms, as trash levels indicate,and replace with new heavy-duty bags to avoid any leakage or tears. o Wastebaskets shall be kept clean of any leakage or refuse. • 4 X daily cleaning of bathroom entry doors and exterior area near structure. • 4 X daily sanitizing of drinking fountain and water bottle refill station. LANDSCAPING/GROUNDS MAINTENANCE • Daily, within Big Four Station only: o Remove garbage from the playground area o Empty of outside trash and recycling receptacles o As needed, pick up trash from all lawn areas and ramp. • 1 X Weekly—Clean asphalt areas(Parking areas and adjoining City Streets with commercial air street vacuum. o Street sweeper must have a water system to minimize area dust. Mechanical brooms are not permitted due to the large amount of dust produced during operation. • 1 X Monthly—Manually picking of trash on Exit Ramp 1 and sweeping of Exit Ramp 1 with a commercial air street vacuum. • 4 X Annually (Fall season)—Provide four(4) additional street sweeping services to pick-up and remove the accumulation of leaves along sidewalks, alley ways and public streets. (To occur between Oct 1st—Dec 1st). • 1 X Weekly—Sweep the City Marina area (Fisherman's Wharf)to include cleaning of pedestrian stair area and River Stage lower parking area. • 5 X Annually (Within Big Four Station only)—Lawn and Landscape chemical fertilization (5 treatments). • 1 X Weekly for a total of 32 cuts annually—Mow grass at Big Four Station o Includes grass trimming of sidewalks, curbs and landscape areas. o All asphalt and concrete areas to be blown off after completion. • 1 X Weekly—gum removal, as needed, from sidewalks, tables, seating and playground equipment. (April 15— Nov 1st) • 1 X Weekly—pick-up and transportation of collected recyclable materials. Material to be taken to an approved recyclable facility. Locations to be serviced: Big 4 Station, River Stage and Fisherman's Wharf. Recyclables contaminated with trash will not be taken to an approved recyclable facility. ADDITIONAL MISCELLANEOUS MAINTENANCE • As needed, pressure washing of concrete areas, pavilion area tables and posts, and bathroom areas to remove any spills or stains. This is not considered a pressure washing of Page 3 of 4 the entire area and only a spot cleaning. It is understood that pressure washing may not remove the entire spill or stain. • As needed, remove of cobwebs from Big Four ramp railing. • As needed, pick up trash and cigarette butts in public right of way(sidewalks and curbs) on streets on designated areas noted within the contract. • As needed, remove graffiti from pavement, signage, trash cans, and other public or City property within the designated service area. • As needed, perform minor repairs such as replace light bulbs, repair faucets,and repair stall doors in restrooms serviced. If unable to perform repair, notify the parks department of the issue. • As needed, weed removal in public right of way(sidewalks and curbs) in designated service areas noted within the contract. • Provide eight(8) Special Event cleanups:Those events are 5 days after Abby Road on the River, 2 days after Steamboat Nights, and 1 day after the Halloween event. o Performance of additional Special Event cleanups.The pricing for additional clean ups is included in the Attachment A—Additional Services Offered. ADDITIONAL WORK OUTSIDE THE STATEMENT OF WORK Additional work not covered above, will be on a "requested" basis.These tasks are only to be performed with an approved modification to the contract, if the service will be on a reoccurring basis, or by email authorization from a designated representative of the City of Jeffersonville Parks Department. The contractor shall be compensated for the additional work at an agreed upon price documented on the modification of the contract or through correspondence. Any additional work shall be itemized on the monthly invoice. Example:Additional Special Event cleanups INSURANCE COVERAGE REQUIREMENT Workers Compensation and Employer's Liability The contractor is required to comply with applicable federal and state workers' compensation and occupational disease statutes. if occupational diseases are not compensable under those statutes,they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations,that it would not be practical to require this coverage. Employer's liability coverage of at least$1,000,000 per incident and $2,000,000 General Aggregate shall be required. General liability (1) The contractor shall have bodily injury liability insurance coverage written on the comprehensive form of policy of at least$1,000,000 per occurrence. (2) Property Damage Liability Insurance shall be required in the amount of$100,000.00. Automobile liability The contractor shall have automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all Page 4 of 4 automobiles used in connection with performing the contract. Policies covering automobiles shall provide coverage of at lest$200,000 per person and $500,000 per occurrence for bodily injury and 520,000 per occurrence for property damage. SUBCONTRACTING REQUIREMENT If contractor intends on utilizing subcontractors for any portion of the Scope of Work, a Certificate of Insurance shall be included in proposal from each subcontractor.Additionally,each subcontractor must adhere to the requirements of the solicitation for the section of work the subcontractor will be performing. Include in proposal, a copy of the "Subcontracting Teaming Arrangement" must be submitted. Subcontractors must include a copy of their Accident Prevention Plan,Quality Control Plan, Past Performance References and Certificate of Insurance. TERM The base term of the contract shall be for a period of two (2)years from the date of contract execution, start date of 01/01/2024. PRICING Year Monthly Payment 2024: Annual total for services $208,248 $17,354 Invoices will be submitted monthly at the agreed upon rate above and may include billings for additional services outside the Statement of Work. Price shall be submitted as an annual cost for all services included in the Scope of Work. Applicable Law This contract shall be governed by the laws of the County of Clark in the State of Indiana and any applicable Federal law. In witness of their agreement to the terms above, the parties or their authorized agents hereby affix their signatures: Date: 191 I Iatya97 Date: / l f f z3 / i‘ '-- 'iv' "/ IC--- Presid Tim Steinfort Jeffersonville Parks Board Patriot Mobile W h /(04.__ //144-' .—/h,:174-.v Attesp By: v 'V V d'L L'�-_