HomeMy WebLinkAboutJDB December 5, 2023 JEFFERSONVILLE DRAINAGE BOARD
REGULAR MEETING
DECEMBER 5, 2023
The Jeffersonville Drainage Board was held on December 5, 2023, at 5:30 P.M. in the City Council
Chambers, First Floor, 500 Quartermaster Court,Jeffersonville, Indiana. Vice-President Tim Franklin
called the meeting to order with the following in attendance:
BOARD MEMBERS: STAFF:
Dale Sariscsany Andy Crouch
Arthur Guepe John Walling
Adam Ross Ed Siewert
Greg Lander Darren Wilder, Attorney
Shane Calkin Patty Rush
Tim Franklin
Absent were President Steve Gill,James Wright and John Ketenbrink
APPROVAL OF CLAIMS:
Vice-President Franklin presented the Claims in the amount of$91,817.71, asking if there were
any questions or comments. Mr. Guepe made a motion to approve the Claims as presented and
seconded by Mr. Calkin. Motion approved unanimously
APPROVAL OF MINUTES:
The Minutes for the November 21, 2023 meeting will be presented at our next meeting.
OLD BUSINESS: None
NEW BUSINESS: None
PUBLIC COMMENTS: None
REPORTS:
City Engineer Crouch advised at the last meeting 2 Claims were placed on hold until he could get
further information. The first one was a shared bill for security cameras which had been installed at the
City Services Complex. We have not been sharing in the fees and they are asking us to share in the cost,
and he does not have access to those cameras, but Mr. O'Brian does. These cameras are covering our
equipment and vehicles as well as everyone else. City Engineer Crouch does not have an issue with
paying but he is not certain if it's the $102.00 which may be paid quarterly, but he will find out and
thinks we should share in the cost.
The other item was for EAC Fence for fence and supplies. Recently they remodeled the parking
lot at the City Services Building providing more storage and parking space for vehicles and equipment.
To do that, we had to move the exiting fence back so we could expand the parking lot. Most of those
expenses were covered by other departments, especially vehicle maintenance. They do not have a line
item in their budget that would cover the fence, so they have asked us to cover the cost just for this
fence. This is located across the street from Arby's on 10`h Street up behind the Fire Department. City
Engineer Crouch advised that he does not have an issue with the expenses laid out but, he feels and
expressed the concerns to other department heads that they should have approached this board and
explained what they were doing, explaining cost and request participation.
To make it more complicated, these bills have already been paid because when our last meeting
was held it was right before Thanksgiving. The offices were closed on Wednesday,Thursday, and Friday,
then Becky had taken a vacation day on Monday. The Finance Department had gone ahead, cut the
checks and sent them before we got the revised claims to Finance the following Tuesday. They advised
that the checks had gone out when they should not have been sent. He spoke to the Finance Director,
and they do not usually work that way.These two services have been paid and they should be paid for
putting up the fence and the Security Company have provided a service and should be paid.
City Engineer Crouch just needs to know from the Board if you would like to participate in the
cost of these items and if so, he will put them back on the Claims List for our next meeting and approve
them, but already been paid or don't want to participate, we go to the other departments and try to get
it corrected.
Jonathan Bischof presented a request to the Board for the purchase of a combination hydrovac
truck from Jack Doheny through a Sourcewell contract, as well as some financing options. The Board
discussed how we've been needing this equipment for a few years and that the budget can support the
purchase. They agreed to purchase the equipment and to decide on the financing at the next board
meeting, while requesting Staff to bring finalized financing options. Mr. Calkin made a motion to
purchase the vehicle and Mr. Lander seconded the motion. Motion approved unanimously
ADJOURNMENT:
Mr. Calkin made a motion to adjourn the meeting at 5:55 P.M. and seconded by Mr. Guepe. Our
next meeting will be held on December 19, 2023 at 5:30 P.M.
Vice-Presid nt Tim Franklin
ATTEST: 1^
Patty sh