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HomeMy WebLinkAboutRDC October 25, 2023 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES October 25,2023 The Jeffersonville Redevelopment Commission held a Regular Meeting on October 25, 2023 that was called to order at 5:00 pm in the Mayor's Conference Room located at 500 Quartermaster Court,Jeffersonville, Indiana Board Members present: Scott Hawkins, Matt Owen, Mike Moore, Duard Avery, Teresa Perkins Staff Members present: Redevelopment Director Rob Waiz, Redevelopment Commission Attorney Les Merkley City Attorney, Grant Administrator DeLynn Rutherford, Administrative Assistant/Secretary Theresa Treadway, City Engineer Andy Crouch Guests: Josh Darby with Jacobi, Toombs & Lanz, John Kraft with MAC Construction and Bob Stein with United Consulting, Kyle Wilson, TowerPinkster CALL TO ORDER Mr. Hawkins, President called the meeting to order at 5:00 PM. APPROVAL OF AGENDA Mr. Owen made a motion to approve the agenda after removing Right of Way & Easement at 3414 Charlestown Pike with Mr. Moore seconding, passing unanimously 4-0. CONSENT REPORTS Minutes: Mr. Owen made a motion to approve the minutes from September 20, 2023 with Mr. Moore seconding,passing unanimously 4-0. Claims: Mr. Owen made a motion to approve the TIF Claims in the amount of$1,894,769.53 with Mr. Moore seconding,passing unanimously 4-0. Mr. Owen made a motion to approve the Redevelopment Operating Claims in the amount of $14,356.10 with Mr. Moore seconding,passing unanimously 4-0. JTL Ongoing Projects Update: Charlestown Pike Reconstruction, Segment 1 (Holman's Lane to Utica-Sellersburg Road) and Utica-Sellersburg Road Reconstruction, Segment 2 (Railroad Tracks North to Charlestown Pike: • Public Involvement meeting held on April 12, 2021 at 6:30 pm via Zoom. • 30% Schematic Design Plans and Updated Opinion of Project Costs were provided to City on 7/12/2021. • Public Information meeting held December 7, 2021 to unveil roadway layout plans to the public. • Buying is underway on both Charlestown Pike and Utica Sellersburg Road. Right of Way Acquisition nearing completion. Of 57 parcels only 2 remain. These have received verbal agreement from the property owners but are moving slowly due to the need for partial mortgage releases. • Sent Relocation Work Plan Requests to Utilities. Relocation work plans are due by December 15, 2022. Received work plan from Clark County REMC, indicating all of their facilities will be relocated by December 1, 2023. Received work plan from Duke. Duke needs 7 months from Notice —to-proceed to complete relocations, which fits within project schedule. Issuing Notice to proceed to utilities for relocations (as property acquisition allows). • Notice to proceed has been issued to Clark County REMC and CenterPoint Energy for relocations along Utica-Sellersburg Road. Clark County REMC has all new poles set along Utica-Sellersburg Road and are transferring their lines. They indicate they will be complete within two weeks. Once they are finished, ATT will begin transferring their lines and then Charter Spectrum. Falls Landing Park(8th Street and Ohio Avenue) • Project awarded to Pace Construction. JTL providing full-time inspection and construction administration. • Pre-Construction meeting held April 25, 2023. Notice to Proceed with Construction issued May 8, 2023. Contract completion date is October 5, 2023, subject to unsuitable weather. • Coordinating with Duke Energy to have utility poles and overhead lines removed that currently cut across the south portion of the site. • Construction continues. All concrete work is completed. All landscaping and sod installation is complete. Shade canopy structure framing is installed and painted. All that remains is the glass panels that will be mounted to the canopies and the electrical equipment to power the lights. Per Mayor, 74 trees will be planted in the park. Falls Landing Parking Lot and Restrooms • Topographic survey completed. • Progressing detailed design and construction documents. Will have final review plans to submit to the City by mid-November. United Consulting Project Update: • We are still on schedule and coordinating with utility companies. Bid for tree clearing companies going out. NEW BUSINESS Safety Town Change Order#1-Mike McCutcheon-This change order is for adding a gate in the new fence and some rip rap in 3 locations. Total of change order is $3, 940.00 bringing the contract total to $67,240.00. Mr. Moore made a motion to approve this change order with Mr. Owen seconding,passing unanimously 4-0. Relo and Reimbursement Agreement REMC-Andy Crouch-This agreement with REMC for relocating utilities along Charlestown Pike for a total of$537,906.99. Mr. Owen made a motion to approve this agreement with Mr. Moore seconding,passing unanimously 4-0. MAC Change Order 1 & 2 Shungate/Whelan-Andy Crouch-This change order is for piping and striping for Shungate and Whelan for a total of$48,804.00. Mr. Moore made a motion to approve both change orders with Mr. Owen seconding,passing unanimously 4-0. Artist Agreement—Andy Crouch—Agreement with Kimara Wilhite for art panels on the side of Maker 13 building for 1 year ending October 25, 2024. Mr. Owen made a motion to approve the artist contract with Mr. Moore seconding,passing unanimously 4-0. Placier.ai Data Services—Rob Waiz—This is a data service that can provide number of people in downtown, east end, restaurants, from pinging cell phones. The service definitely provides more information in a larger area that what we have now. The cost is $12,000 a year. Mr. Moore made a motion to approve this contract with Mr. Owen seconding,passing unanimously 4-0. Declaratory Resolution 2023-R-5 establishing JeffBoat Redevelopment area and approving Redevelopment Plan—Les Merklev-This resolution is to help with the development of the Riverfront property formerly known as JeffBoat to include both commercial and residential uses with public space. See attached map of the area and list of parcels. If approved here then it will go to plan commission on November 28th, Council on December 4th and then back to Redevelopment December 27th. Mr. Moore made a motion to approve Resolution 2023-R-5 with Mr. Owen seconding,passing unanimously 4-0. Resolution Amending the Resolution of RDC entitled "Declaratory Resolution of the Jeffersonville Redevelopment Commission-Les Merklev—This resolution 2023-R-6 is amending a previous Resolution and now will be known as the Falls Landing Riverfront Redevelopment area. See attached map and list of parcels. Mr. Owen made a motion to approve Resolution 2023-R-6 with Mr. Moore seconding,passing unanimously 4-0. Agreement between Jeffersonville Redevelopment Commission, the Common Council of the City of Jeffersonville and the Board of School Trustees for Greater Clark-Les Merkley- This Resolution 2023-R-7 is an Inter-Local for the provision of Tax Increment Financing funds to the Board of School Trustees for the Greater Clark County School Corporation for enhancement of the Radio/TV program at Jeffersonville High School. Mr. Owen made a motion to approve Resolution 2023-R-7 with Mr. Moore seconding,passing 3-0, with Mr. Hawkins abstaining from the vote. Bids for Lottie Oglesby Park-Kyle Wilson-We received 3 bids for Lottie Oglesby Park, with the lowest bid from Martin Construction in amount of$3,500,000, 2nd was $3,709,125 from Cristiani Excavating and 3rd from MAC Construction for$4,257,000. After reviewing all the packets, Martin Construction did not have their Indiana Certificate of Qualification for Public Works Projects. I reached out to them and they had applied and not received this Certificate which is a condition of bids. As of to date, Martin Construction has been no responsive therefore lowest bid is Cristiani at$3,709,125. Mr. Moore made a motion to approve Cristiani bid of $3,709,125 with Mr. Owen seconding,passing unanimously 4-0. QUESTIONS FOR EXECUTIVE DIRECTOR All good, everything is going fine. Don't forget Jeffboat meeting at the Carriage House tomorrow evening. BOARD COMMENT Ms. Perkins—No comment Mr. Moore—Carriage House meetings at 5:00 & 6:30 pm, plans are impressive. All the inquiries and public comments were taken in consideration. Safety Town ribbon cutting is Monday, October 30th at 11:00 am beside the Fire Headquarters on 10th Street for anyone that wants to join me. Old Eastlawn School,would love to see some single family homes in there, what is the status of that? Rob stated the 2nd appraisal has been received. Per Les we will take the average of the 2 appraisals and can issue an RFP. Mr. Moore made a motion to issue the RFP with Mr. Owen seconding,passing unanimously 4-0. Mr. Avery—We went on a tour of the video broadcasting room at Jeff High, very impressive and so many things unique,premier broadcasting area. With the riverfront, people are excited, this will bring in taxes and jobs. Riverview Lofts, what's the status of these?Per Les negotiations are ongoing. Mr. Owen-A lot of excitement going on in the City. Being a former broadcasting student, I love the investment we are making in this program for future students. The Falls Landing infrastructure project is definitely an asset to the area and can see people visiting it while in the NoCo district or Depot area. I have had numerous ask about the Lottie Oglesby Park and the new pickle ball courts. Per Kyle Wilson with TowerPinkster, probably looking at October 2024. I definitely want to highlight the work on Shungate Road, it is very much appreciated by all the neighborhoods especially with the soon construction on Charlestown Pike. Mr. Hawkins—After the ribbon cutting of the new Falls Landing Park, I was walking around talking with people in the park and surprised at the wide variety of locations they were from, West Virginia, Henryville, Sellersburg, it was nice to see. Also, a mother of a former student of mine approached me. He Son was killed in Afghanistan after 911 and I didn't know if anything we could do to memorialize a Jeff kid in his line of service. Per Duard,you may be able to check with the Commander at the American Legion. NEXT MEETING November 29, 2023 at 5:00 pm ADJOURNMENT Mr. Moore made a motion to adjourn at 5:34 pm 74. /- 1 CAL f ./(L Scott Hawkins, President Submitted By: Theresa Treadway