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HomeMy WebLinkAboutParks Authority October 23, 2023 Jeffersonville Parks Authority Monday, October 23, 2023 The Jeffersonville Parks Authority met in Session on Monday, October 23, 2023 in the Mayor's conference room on the third floor of City Hall. Members Present: Elizabeth (Lisa) Carter, Evan Stoner, Johnna Anderson, Bill Burns, Pam Clark, Larry Jordan, Debbie Pait and Ralph Scales. Members absent: Carmen Croudep. Parks Staff Present: Paul Northam, Amber Powell and Olivia Mann. APPROVAL OF AGENDA— Member Burns made a MOTION to approve the agenda for the October 23rd 2023 Parks Authority Meeting, and the motion was seconded by Member Stoner. The motion passed on a vote of 8-0. APPROVAL OF MINUTES Member Clark made a MOTION to approve the minutes from the September 25th, 2023 Parks Authority Meeting, the motion was seconded by Member Anderson. The motion passed on a vote of 8-0. OLD BUSINESS- NONE NEW BUSINESS Paul Northam stated the Parks Department has obtained 3 quotes for a new Air Conditioning system at the Aquatic Center. He stated there is money in the Parks budget to support this work. Olivia Mann presented quotes from BJ Heating/Cooling($36,800), Becht Givens($40,398)and Gudorf($52,074). Olivia made a recommendation to choose BJ Heating/Cooling. This includes a main unit for the Concession stand and a secondary unit to cool the Admissions office and Asst. Manager's office. Member Stoner ask for clarification if this was primarily to cool the Concession stand, and Olivia explained there are other areas not cooling within the Aquatic Center. The secondary unit will have separate thermostats for each office to control. Member Clark ask if a down payment would be paid OR if the total balance would be paid at one time. Paul replied that a down payment will be paid, and remaining balance upon completion. Member Stoner made a MOTION to approve, and the motion was seconded by Member Clark. All contracts are approved pending legal review. MANAGER'S REPORT Due to vacation schedules,Amber Powell and Olivia Mann were only managers present. Amber Powell—Depot Days was an event held, raising awareness to The Depot as well as having a ribbon cutting @ Falls Landing. The event was an overall success, and looking forward to many more exciting events to come. Preparations are underway for the Ice rink installation, as the Maintenance team has assembled the sand platform. The actual rink and chiller will be installed on November 12th, with the opening date of November 17th. BooFest is scheduled for Monday, October 30th, followed by Light Up Jeff on November 25th. This will begin at 4:00 with the North Pole party, and the Holiday Lights Parade begins at 6:00. Upon parade completion, the Mayor will "flip the switch". Olivia Mann—Things are quiet at the Aquatic Center; however, a hiring meeting is planned to summarize last year and get a jump on the 2024 season. The Ken Ellis Center will be hosting a Spooky Bingo, with many Senior's dressing in costume. Halloween treats and snacks will be provided. Olivia mentioned she's looking for Big Wig Bingo celebrities for the November 14th event. Member Stoner ask the Parks Authority Board members if they'd ever participated. After a brief discussion, Member Clark will participate in November and Member Spier has committed for December. Thank you to all participants! J.0Ird,NM. DIRECTOR'S REPORT The Green team has been slowing down on grass cutting and collecting leaves. They've been busy with tree trimming, stump grinding and sprucing up landscaping. Maintenance has been working on the Ice Rink, set-up and tear down of the Depot events, and preparation for Light-Up Jeff. The Council has graciously given Parks Dept. money to help with a couple paving projects. These consist of Poppy Park (paving the parking lot) and Wilcoxson parking lot near the Little League fields. This will include stiping. The Oglesby bids are in now, and slightly higher than the estimate. These are between $3.6M and $4.4M and are under discussion at this time. Member Stoner ask if the Parks Authority Board would be involved in the Oglesby planning; however, this is a Redevelopment project, managed by that area. The Holiday decorations around the City will begin the week after Thanksgiving. The City is working with the Arts Dept. and City Pride to be consistent in 6 different areas of town. REPORTS AND COMMENTS Parks Authority Attorney Report- NONE Public Comments- NONE Parks Authority Member Comments- NONE Member Burns made a motion to ADJOURN at 5:41 pm, PASSING on a vote of 8-0. APPROVED: Vu7L _ Lisa Carter- Parks Authority President Ci m