HomeMy WebLinkAboutBPW November 8, 2023 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
November 8, 2023
PRESENT(IN PERSON): Mayor Mike Moore, Andy Crouch City Engineer, Clark Miles Street
Commissioner, Len Ashack Director of Wastewater, Kim Calabro HR Director, Bill Dixon Assistant City
Engineer, Matt Dyer IT Director, Elisha Gibson Manager Sewer Billing, Kenny Kavanaugh JPD Chief, Les
Merkley Corporation Counsel, Heather Metcalf City Controller, Christy O'Neil Executive Assistant Mayor,
Amber Powell Manager of Special Events and Riverstage, Chad Reischl Director of Planning and Zoning,
Amber Ridings Assistant Parks Director, Jason Sharp JFD Deputy Chief, Brian Smith Safety Manager, Larry
Wallace Buiding Commissioner, Lisa Gill City Clerk and Patsy Kiser Deputy Clerk.
PRESENT(VIRTUAL):
CALL TO ORDER: Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's
Conference Room in City Hall. The meeting was held in person and streamed on the City's Website.
Andy Crouch and Clark Miles served on the board.
APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from November 1,
2023. Mr. Miles seconded the motion; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Miles made the motion to approve the payroll. Mr. Crouch seconded the
motion; motion passed, 3-0.
OLD BUSINESS:
NEW BUSINESS:
1. Les Merkley-2023-R-9 Request for approval of Resolution Designating Acquisition of Police
Patrol Cars by the City As "Special Purchases" — Mr. Merkley advised this Resolution was in
reference to police cars that have been purchased by the City. This Resolution does two things;
the vehicles that were purchased were under$50,000 and would be considered micro
purchases since they were under the $50,000 per State Statute and competitive bidding would
not be required. However alternatively in the event they would not be considered micro
purchases this resolution designates the purchase of those cars as well as previously purchased
cars attached to the resolution as special purchases which is allowed pursuant to 522-10-5 and
522-10-8 and 522-10-12 in that there is a unique savings that these could only be purchased as
JPD needs them from John Jones and John Jones receives a discount that makes them
competitive therefore no competitive bidding is necessary if this resolution is adopted. Mr.
Merkley advised these vehicles were under$50,000 however they were purchased as a group
and it could be argued a large purchase can not be broken up into smaller purchases to get
around competitive bidding however they can be designated as a special purchase as John Jones
is a preferred factory discount dealer for police vehicles allowing for the purchase of police
vehicles as a significantly reduced price below MRSP. The price offered by John Jones amounts
to a discount sufficient enough to support a special purchase under Indiana law. John Jones is a
dealership with police pursuit vehicle status that satisfies specs required by the department, in
fact they are the only police pursuit vehicle dealer in the area. Purchasing the vehicles from
another dealer without the status of police pursuit vehicle would seriously impair the
functioning of the Jeffersonville Police Department and jeopardize the public safety and officer
safety. John Jones is the only dealership in Southern Indiana with the capability, technology,
and experience to uplift the police vehicles to satisfy the requirements of the department. The
uplift of the vehicles with another dealer would not be compatible with the existing equipment,
accessories, and replacement parts to support a special purchase and is all pursuant to 522.
Mr. Miles made a motion to approve 2023-R-9 and Mr. Crouch seconded the motion; motion
passed, 3-0.
2. Greg Scales—Loan documents for lease of JPD Police Cruisers— Mr. Scales advised the
purchase price was 1.2 million and First Savings Bank is financing$800,000 of that with a four
year pay off with annual payments and an interest rate fixed at 5.3%. These vehicles will be
completely paid off at the end of the 4-year term.
Mr. Crouch made a motion to approve loan and Mr. Miles seconded the motion; motion passed,
3-0.
3. Scott McVoy-Request for approval of road closure on Veterans Parkway and Town Center
Blvd. on Friday, November 24, 2023 for Shop with a Cop Collection—JPD Chief Kavanaugh
advised this request was for collection pointes for JPD's annual Shop with a Cop and will be for
November 24th and 25th from 8:00 am until 2:00 pm.
Mr. Miles made a motion to approve the closure and Mr. Crouch seconded the motion; motion
passed, 3-0.
4. Andy Crouch-Request for approval of a "No Turn on Red" sign at 10th and Allison Lane— Mr.
Crouch advised there has been an issue on Allison Lane between Thornton's and McDonald's with
the traffic backing up. Mr. Crouch requested a no turn on red on eastbound 10th Street to hold
that traffic back to the left.
Mr. Miles made a motion to approve the request and Mr. Crouch seconded the motion; motion
passed, 3-0.
5. Temple &Temple-Request for approval of New Chapel Road closure for the New Chapel Road
Widening Project— Representative from Temple and Temple advised they need to close the
section from Utica Sellersburg to Gobrath Parkway for structure work storm drain work and
waterline improvements. This will go through the end of the year; it will be staggered closed
and will allow local traffic.
Mr. Miles made a motion to approve the closure and Mr. Crouch seconded the motion; motion
passed, 3-0.
6. Andy Crouch-Request for approval of Art Mobile Educator Contracts between the City and
various mobile educators— Mr. Crouch advised these contracts were for the Art Mobile
instructors. They do have the funds in the Public Arts budget.
Mr. Miles made a motion to approve the contracts and Mr. Crouch seconded the motion;
motion passed, 3-0.
7. Les Merkley/Amber Powell-Request for approval of the Jeff Ice Rink Alcohol Concession
Agreement between City and The Alcove—Mr. Merkley advised this agreement was for the
Alcove to run the concession stand for the ice rink at the Depot for this year.
Mr. Crouch made a motion to approve the contract and Mr. Miles seconded the motion; motion
passed, 3-0.
Mayor Moore congratulated the four newly elected City Council members. Mayor Moore
welcomed Jacky Snelling, Amy Semones, Donna Reed, and Evan Stoner.
ADJOURNMENT:
Witl/n f rther siness, Mr. Crouch made a motion to adjourn at 9:42 a.m.
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Approved by: Mayor Mike Moore Attest: isa Gill,City Clerk