HomeMy WebLinkAboutBPW November 1, 2023 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
November 1,2023
PRESENT(IN PERSON): Mayor Mike Moore, Andy Crouch City Engineer, Rob Waiz Redevelopment
Director, Len Ashack Director of Wastewater, Kailey Coursey Code Enforcement Officer, Bill Dixon
Assistant City Engineer, Elisha Gibson Manager Sewer Billing, Shawn Grant JFD Chief, Sarah Green
Animal Shelter Director, Kenny Kavanaugh JPD Chief, Mike McCutcheon JFD Deputy Chief, Scott McVoy,
Assistant Chief JPD, Les Merkley Corporation Counsel, Heather Metcalf City Controller, Clark Miles Street
Commissioner, Kevin Morlan Director of Street Department, Paul Northam Parks Director, Michael
O'Brien Director of Vehicle Maintenance, Christy O'Neil Executive Assistant Mayor, Logan Payne
Technology Specialist, Chad Reischl Director of Planning and Zoning,Jason Sharp JFD Deputy Chief, Larry
Wallace Buiding Commissioner,Jay Thompson Assistant Director of Wastewater, Kat Wang Public Arts
Administrator, Lisa Gill City Clerk and Patsy Kiser Deputy Clerk.
PRESENT(VIRTUAL):
CALL TO ORDER: Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's
Conference Room in City Hall. The meeting was held in person and streamed on the City's Website.
Andy Crouch and Rob Waiz served on the board.
APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from October 25,
2023. Mr. Waiz seconded the motion; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Waiz made the motion to approve the payroll. Mr. Crouch seconded the
motion; motion passed, 3-0.
OLD BUSINESS:
1. Larry Wallace/Kailey Coursey-Hearing on grass cutting appeal of Meaghan Burgin in regards to
property located at 3003 Old Cypress Trail (tabled from October 25, 2023)—Mr. Merkley
advised this was the hearing that was scheduled for last week and tabled until this meeting. The
appeal was filed by the property owner for 3003 Old Cypress Trail; the fine was for grass cutting
performed by the City pursuant to 2023-OR-27 in the amount of$564.36. Last week the
property owner was present and is present again today. There was discussion last week as to
whether or not Pollinator Status for the property would have exempt it under the ordinance.
The City's Ordinance does comply with the State Statute and it does not provide any exceptions
for Pollinator Status. Mr. Merkley asked the property owner if she had any comments and she
did not. Mr. Merkley advised the board they had three options; affirm in the amount of
$564.36, reverse it, or adjust it. Mr. Merkley believed they had complied with the ordinance
and the work was performed. The property owner, Ms. Burgin said after the work was
completed the property still was not in compliance with the ordinance and felt if she had to pay
for the work to be done it should be in compliance with the ordinance.
Mr. Waiz made a motion to approve in the amount of$564.36 and Mr. Crouch seconded the
motion; motion passed, 3-0.
NEW BUSINESS:
1. Les Merkley-Request for approval of additional $4,165.35 to New Washington State Bank in
regards to Acquisition of 2309 Woodland Court(for taxes and insurance)—Mr. Merkley
advised the Board recently voted to acquire this property. The day before they approved the
final payment to New Washington State Bank Mr. Merkley requested and received a final
payout amount on the property however this amount ($4,165.35) is owed for taxes and
insurance. There is still money budgeted to cover this amount.
Mr. Waiz made a motion to approve the amount and Mr. Crouch seconded the motion; motion
passed, 3-0.
2. Les Merkley-Request for approval of the 2024 City Holiday Schedule—Mr. Merkley advised this
was consistent with what was done in the past and was consistent with the County schedule.
Mr. Crouch made a motion to approve the 2024 City Holiday Schedule and Mr. Crouch seconded
the motion; motion passed, 3-0.
3. Matt Dyer-Request for approval of Disposal and Transfer of old equipment — Logan Payne
presented the request for approval of Disposal and Transfer of old equipment that is no longer
being used.
Mr. Crouch made a motion to approve the request and Mr. Waiz seconded the motion; motion
passed, 3-0.
4. Andy Crouch-Request for approval of contract between the City and Corvus Janitorial Systems
for janitorial services at 628 Michigan Avenue— Mr. Crouch advised this was in the budget and
was for the Arts Center.
Mr. Waiz made a motion to approve the contract and Mr. Crouch seconded the motion; motion
passed, 3-0.
5. Scott McVoy-Request for approval of training proposal between City Police Department and
Norse Tactical, LLC—Assistant Chief McVoy advised this was an annual contract for SWAT and
Patrol sustainment training.
Mr. Crouch made a motion to approve the contract and Mr. Waiz seconded the motion; motion
passed, 3-0.
ADJOURNMENT.
Wit f rther bus ess, Mr. Crouch made a motion to adjourn at 9:37 a.m.
Approved by Mayor Mike Moore Attest: Lisa Gill, City Clerk