HomeMy WebLinkAboutRDC September 20, 2023 JEFFERSONVILLE REDEVELOPMENT COMMISSION
REGULAR MEETING MINUTES
September 20,2023
The Jeffersonville Redevelopment Commission held a Regular Meeting on September 20, 2023
that was called to order at 5:00 pm in the Mayor's Conference Room located at 500
Quartermaster Court, Jeffersonville, Indiana
Board Members present:
Scott Hawkins, Jack Vissing, Mike Moore, Duard Avery
Staff Members present:
Redevelopment Director Rob Waiz, Redevelopment Commission Attorney Les Merkley City
Attorney, Grant Administrator DeLynn Rutherford, Administrative Assistant/Secretary Theresa
Treadway, City Engineer Andy Crouch, City Controller Heather Metcalf, Assistant Controller
Yvonne Dowd
Guests: Josh Darby with Jacobi, Toombs & Lanz, John Kraft with MAC Construction and Bob
Stein with United Consulting.
CALL TO ORDER
Mr. Hawkins, President called the meeting to order at 5:00 PM.
APPROVAL OF AGENDA
Mr. Vissing made a motion to approve the agenda with Mr. Moore seconding, passing
unanimously 4-0.
CONSENT REPORTS
Minutes:
Mr. Vissing made a motion to approve the minutes from August 30, 2023 with Mr. Moore
seconding,passing unanimously 4-0.
Claims:
Mr. Moore made a motion to approve the TIF Claims in the amount of $860,744.96 with Mr.
Avery seconding,passing unanimously 4-0.
Mr. Moore made a motion to approve the Redevelopment Operating Claims in the amount of
$83628.10 with Mr. Vissing seconding,passing unanimously 4-0.
JTL Ongoing Projects Update:
Charlestown Pike Reconstruction, Segment 1 (Holman's Lane to Utica-Sellersburg
Road) and Utica-Sellersburg Road Reconstruction, Segment 2 (Railroad Tracks
North to Charlestown Pike:
• Public Involvement meeting held on April 12,2021 at 6:30 pm via Zoom.
• 30% Schematic Design Plans and Updated Opinion of Project Costs were provided to
City on 7/12/2021.
• Public Information meeting held December 7, 2021 to unveil roadway layout plans to
the public.
• Buying is underway on both Charlestown Pike and Utica Sellersburg Road. Right of
Way Acquisition nearing completion. 51 out of 57 parcels have been secured The
remaining 6 are nearing resolution.
• Sent Relocation Work Plan Requests to Utilities. Relocation work plans are due by
December 15, 2022. Received work plan from Clark County REMC, indicating all of
their facilities will be relocated by December 1, 2023. Received work plan from Duke.
Duke needs 7 months from Notice —to-proceed to complete relocations, which fits
within project schedule. Issuing Notice to proceed to utilities for relocations (as
property acquisition allows).
• Notice to proceed has been issued to Clark County REMC and CenterPoint Energy for
relocations along Utica-Sellersburg Road. Clark County REMC is on-site setting new
poles.
Falls Landing Park(8"' Street and Ohio Avenue)
• Project awarded to Pace Construction. JTL providing full-time inspection and
construction administration.
• Pre-Construction meeting held April 25, 2023. Notice to Proceed with Construction
issued May 8, 2023. Contract completion date is October 5, 2023, subject to unsuitable
weather.
• Coordinating with Duke Energy to have utility poles and overhead lines removed that
currently cut across the south portion of the site.
• Construction continues. All concrete work is completed. Shade canopy construction
continues. Framing for 3 of the 4 structures is installed.
Falls Landing Parking Lot and Restrooms
• Topographic survey completed.
• Working on preliminary site layout. Presented site layout options to City. Working
with City staff to finalize layout before progressing detailed design and construction
documents.
United Consulting Project Update:
• Charlestown Pike on schedule with tree clearing and final contracts, moving forward
with final plans. Utilities received their Notice to Proceed.
NEW BUSINESS
Shungate and Whelan—Josh Darby—We received 3 bids, with MAC Construction coming in
at the lowest of$565,000, other 2 were$600,000&$650,000. Widening and paving to be
completed October 31, 2023. Mr. Moore made a motion to award the bid to MAC
Construction for$565,000 with Mr. Vissing seconding passing unanimously 4-0.
QUESTIONS FOR EXECUTIVE DIRECTOR
There will be another public meeting about Jeffboat on October 26 at the Carriage House. Also
if you have not been by the new Falls Landing Park, drive by and take a look.
BOARD COMMENT
Mr.Vissing—Proud of what we are doing in the City and being a part of this commission.
Mr.Avery—Good Praise coming for all that's going on.
Mr. Moore—Mayor of Louisville did a walk around Jeff with me today,really liked what he
seen. Also ran into to couple ladies that live in Louisville but walk across Big 4 every day for
lunch and told us how much they love Jeff and told the Mayor of Louisville to take note.
Taste of Jeff is tonight, hope to see everyone there.
Mr. Hawkins—Sidewalks on New Chapel any update on timeframe? Per Josh Darby,
approved traffic plans so should be starting within days or next week. It is a 4 month
timeframe to complete the project.
NEXT MEETING
October 25, 2023 at 5:00 pm
ADJOURNMENT
Mr. Moore made a motion to adjourn at 5:09 pm
Scott Hawkins, President
Submitted By: Theresa Treadway