HomeMy WebLinkAboutBPW October 4, 2023 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
October 4,2023
PRESENT(IN PERSON): Mayor Mike Moore, Andy Crouch City Engineer, Rob Waiz Redevelopment
Director, Len Ashach Director of Wastewater, Kim Calabro HR Director, Bill Dixon Assistant City
Engineer, Matt Dyer IT Director, Mary Frey Admin Assistant to Building Commission, Elisha Gibson
Manager Sewer Billing, Shawn Grant JED Chief, Sarah Green Animal Shelter Director, Mike McCutcheon
JFD Deputy Chief, Kenny Kavanaugh JPD Chief, Scott McVoy, Assistant Chief JPD, Heather Metcalf City
Controller, Clark Miles Street Commissioner, Kevin Morlan Director of Street Department, Michael
O'Brien Director of Vehicle Maintenance, Christy O'Neil Executive Assistant Mayor, Chad Reischl Director
of Planning and Zoning, Amber Ridings Assistant Parks Director, Delynn Rutherford Grant Administrator,
Jason Sharp JFD Deputy Chief, Brian Smith Safety Manager, Larry Wallace Buiding Commissioner, and
Lisa Gill City Clerk.
PRESENT(VIRTUAL):
CALL TO ORDER: Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's
Conference Room in City Hall. The meeting was held in person and streamed on the City's Website.
Andy Crouch and Rob Waiz served on the board.
APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from September
27, 2023. Mr. Waiz seconded the motion; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Waiz made the motion to approve the payroll. Mr. Crouch seconded the
motion; motion passed, 3-0.
OLD BUSINESS:
NEW BUSINESS:
1. Andy Crouch/Les Merkley-2023-R-7 Request for approval of Resolution Concerning Acquisition
of Property for Use of Municipality Pursuant to Indiana Code 32-24-2-5— Mr. Crouch advised
this Resolution concerns acquisition of property on New Chapel Road to install sidewalks. The
owners of the property do not speak English and are currently living in Mexico. Their daughter
resides at the property however she has not responded to any attempts made by the City for
contact. There will be a hearing for this on November 1, 2023.
Mr. Crouch made a motion to approve the Resolution 2023-R-7 and Mr. Waiz seconded the
motion; motion passed, 3-0.
2. Kim Calabro-Request for approval of contract between City and Stumler Catering for City
Holiday Party— Mrs. Calabro advised this was for the holiday employee luncheon and she does
have the money in her budget.
Mr. Crouch made a motion to approve the contract and Mr. Waiz seconded the motion; motion
passed, 3-0.
3. Angie Weilage/Kim Calabro-Request for approval of health insurance renewal (subject to final
legal review and approval)—Mrs. Calabro advised this was in regards to the update to the
insurances. Legal is aware of this contract. The City will be moving to United Healthcare
effective January 1, 2024. There will be no changes to the employee contribution rate. United
Healthcare will manage Health Insurance and Dental Insurance. There is a small disruption rate
meaning .3%of providers will not accept United Healthcare. EAP will be with Optum and Vision
will be with National Vision Administration and is an increased benefit going from $100 towards
frames every other year to $200 towards frames every year. Short Term Disability will be
handled by Hartford. Life and Voluntary Life will also be handled by Hartford. One thing that will
be offered this year is a guaranteed issue up to $200,000; before they guaranteed issue stopped
at$100,000. Metlife will be handling the voluntary benefits. The Employee Navigator is
currently being built where employees will be able to go online to make changes. Mrs. Calabro
said they are hoping for open enrollment the week of November 13, 2023. Mayor Moore
thanked Mrs. Calabro and Mrs. Metcalf and their teams for the work on this.
Mr. Crouch made a motion to approve the contract subject to final legal review and Mr. Waiz
seconded the motion; motion passed, 3-0.
4. Christy O'Neil-Request for approval of Handicap Only Parking Sign at 908 East Chestnut Street
— Mrs. O'Neil advised JPD has already looked at the location and have approved the location.
Mr. Waiz made a motion to approve the request and Mr. Crouch seconded the motion; motion
passed, 3-0.
5. Kevin Morlan—Request to change Stop Signs at six(6) railroad crossings to yield signs— Mr.
Morlan advised these locations are in the east end. Three (3) of the locations are on Utica-
Sellersburg Road, two (2) are on Shungate and one (1) is on Charlestown Pike. These railways
are not being used. The request is to change the stop signs at these locations to yield signs. It is
required to have a stop sign or yield sign in a municipality. This comes with a favorable
recommendation from JPD and Mr. Morlan has consulted with Mr. Crouch as well.
Mr. Waiz made a motion to approve the request and Mr. Crouch seconded the motion; motion
passed, 3-0.
ADJOURNMENT:
Mayor Moore stated political signs are not tolerated on City property and City easements.
Currently on Utica Pike there 8 in between the area where the sidewalks are between Duffy's
Landing and Allison Lane. There are a few more where the wastewater plant is on Island View.
These will e collected and taken where the candidates may come get them.
Wit o u her bus ness, Mr. Crouch made a motion to adjourn at 9:41 a.m.
Approved by Mayor Mike Moore Attest: Lisa Gill, City Clerk