HomeMy WebLinkAboutSSB September 21, 2023 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF SEPTEMBER 21 , 2023
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, September 21 , 2023 at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present
are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Utility Billing
Office Manager Elisha Gibson, Controller Heather Metcalf, Board Attorney Les Merkley,
Josh Darby representing Jacobi, Toombs, and Lanz, Lenin Kasthuri representing
Lochmueller Group, Paul Boone representing American Structurepoint, Jorge Lanz, and
Secretary Barbara Hollis. Attending via Zoom is City Council Representative Ron Ellis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of the September 7, 2023 meeting were presented for approval.
Board Member Orem made the motion to approve the minutes as presented, second by
Board Member Saegesser, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated September 21, 2023 in the amount
of $362,658.76. Board Member Saegesser made the motion to approve the claim list as
presented, second by Board Member Orem, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated September 18, 2023
in the amount of $-61,793.29 Sewage, $33,077.13 Drainage and $1,057.27 Refund.
Board Member Orem questioned the highlighted area. Manager Gibson explained it is
an adjustment per State Board of Accounts regarding a company not on drainage. Board
Member Orem, made the motion to approve the Certificate as presented, second by
Board Member Saegesser, passing on a vote of 3-0.
OLD BUSINESS - No Old Business This Meeting.
NEW BUSINESS
Director Ashack explained the need for Work Order No. 2023-2, Market Street and
Chippewa Drive Sanitary Sewer Replacements Surveying, Design, and Bidding, Jacobi,
Toombs, and Lanz, Inc. Following discussion, Board Member Saegesser made the
motion to approve Work Order No. 2023-2, second by Board Member Orem, passing on
a vote of 3-0.
September 21, 2023 Page 2
Director Ashack next presented and explained Amendment No. 1 to Task Order
No. 1 , Lochmueller Group. This represents an increase in the not-to-exceed amount.
Board Member Orem made the motion to approve the amendment, second by Board
Member Saegesser, passing on a vote of 3-0.
ENGINEERING REPORTS - No Reports This Meeting
DEPARTMENT REPORT
Director Ashack reviewed the Loadings reports for both plants. He then reviewed
the NPDES Wastewater Facility Inspection Report of September 6, 2023. He felt that
all in all they were impressed. Director Ashack reported there was good attendance at
the Lift Station Improvement and Replacement Pre-Bid Meetings. He is hoping for some
good bids. Director Ashack also noted the READI Grant monthly report has been
completed. A Call For Projects application will be sent to READI. The 20% cap was
discussed. Mayor Moore feels the 20% is disturbing. All suggested applying for more
than the 20%.
ATTORNEY COMMENTS - No Comments This Meeting.
BOARD MEMBER COMMENTS
Mayor Moore said the Hadley Commons mediation is set for October 23, 2023. An
offer has been made and declined. He realizes it is frustrating for the residents.
There .:ing no fu er business to come before the Board, Board Member Orem
made th m• • to adjo r at 3:15 P.M., second by Board Member Saegesser, passing
on a vot f I. The n t regular meeting is scheduled for October 5, 2023.
Mike Mo re, Mayor
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Dale Orem, Board Member
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Bill Saegesser, Bil• Member
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Barbara Hollis, Secretary