HomeMy WebLinkAboutBPW September 13, 2023 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
September 13,2023
PRESENT(IN PERSON): Mayor Mike Moore, Andy Crouch City Engineer, Shawn Grant JFD Chief, Kim
Calabro HR Director, Matt Dyer IT Director, Bill Dixon Assistant City Engineer, Mary Frey Admin Assistant
to Building Commission, Elisha Gibson Manager Sewer Billing, Shawn Grant JFD Chief, Mike McCutcheon
JFD Deputy Chief, Scott McVoy, Assistant Chief JPD, Les Merkley Corporation Counsel, Heather Metcalf
City Controller, Clark Miles Street Commissioner,Jeremy Neff Supervisor Streets/Sanitation, Paul
Northam Parks Director, Michael O'Brien Director of Vehicle Maintenance, Christy O'Neil Executive
Assistant Mayor, Chad Reischl Director of Planning and Zoning, Amber Ridings Assistant Parks Director,
Delynn Rutherford Grant Administrator, Brian Smith Safety Manager,Jay Thompson Assistant Director of
Wastewater, and Patsy Kiser Deputy Clerk.
PRESENT(VIRTUAL):
CALL TO ORDER: Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's
Conference Room in City Hall. The meeting was held in person and streamed on the City's Website.
Andy Crouch and Shawn Grant served on the board.
APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from September 6,
2023. Mr. Grant seconded the motion; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Grant made the motion to approve the payroll. Mr. Crouch seconded the
motion; motion passed, 3-0.
OLD BUSINESS:
NEW BUSINESS:
1. Kim Calabro-Request for approval of contract between the City and Kantola Training Solutions
Mrs. Calabro advised this is the contract for the annual sexual harassment training and there is
money in their budget to cover the cost.
Mr. Crouch made a motion to approve the contract and Mr. Grant seconded the motion; motion
passed, 3-0.
2. Les Merkley-Request for approval of contract between the City and Accolade
Mr. Merkley advised the City is currently in the process of identifying a new provider for health
insurance as Humana will no longer be providing employer related health insurance starting
next year. The carriers being looked at are willing to also continue the program the City has
with Accolade which is a program to help employees deal with any health insurance issues.
They believe this program has been successful in the past and would like to continue utilizing it.
Mr. Merkley requested the agreement with Accolade be approved contingent on legal review.
Mr. Grant made a motion to approve the agreement contingent on legal review and Mr. Crouch
seconded the motion; motion passed, 3-0.
3. Paul Northam-Request for approval of the following Special Events Applications:
• Brandon Dukes Memorial 5K Run at Chapel Lake Park on September 23, 2023
• Jeff Main Street Holiday Open House in Downtown on November 9, 2023
• DASH 5K&Veterans Tribute on Riverside Drive on November 11,2023
Mr. Northam advised these were approved at the last Special Events Committee meeting and
they are requesting approval now. Brandon Dukes Memorial 5K is being done at Chapel Lake
instead of on Riverside Drive and will not need as many police resources and security being held
at Chapel Lake. They will use the paved path.
Mr. Crouch made motion to approve the applications seconded by Mr. Grant; motion passed, 3-
0.
4. Andy Crouch-Request for approval for Excel Excavating to close the intersection of Wildwood
and Forest for the week of September 18, 2023 for Oak Park Sewer Rehab—
Mr. Crouch advised this is for Oak Park and they have submitted a detour route. He believes
this will only take them two days to complete.
Mr. Grant made motion to approve the closure and Mr. Crouch seconded the motion; motion
passed, 3-0.
5. Matt Dyer-Request for approval of Asset and Equipment Disposal and Transfer Form
Mr. Dyer advised these are items they would like to recycle and remove from their inventory.
Mr. Crouch made motion to approve the request seconded by Mr. Grant; motion passed, 3-0.
ADJOURNMENT:
With o f rth r business r. Crouch made a motion to adjourn at 9:34 a.m.
A.1
Approved by: Mayor Mike Moore Attest: isa Gill, City Clerk