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Home My WebLink AboutRDC July 26, 2023 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES July 26, 2023 The Jeffersonville Redevelopment Commission held a Regular Meeting on July 26, 2023 that was called to order at 4:00 pm in the Mayor's Conference Room located at 500 Quartermaster Court, Jeffersonville, Indiana Board Members present: Scott Hawkins, Jack Vissing, Mike Moore, Duard Avery and Teresa Perkins. Staff Members present: Redevelopment Director Rob Waiz, Redevelopment Commission Attorney Les Merkley City Attorney, Grant Administrator DeLynn Rutherford, Administrative Assistant/Secretary Theresa Treadway, City Engineer Andy Crouch, City Controller Heather Metcalf, Assistant Controller Yvonne Dowd, Parks Director Paul Northam. Guests: Josh Darby with Jacobi, Toombs & Lanz, and Bob Stein with United Consulting, John Kraft with MAC Construction, Chris Gardner with HWC Engineering. CALL TO ORDER Mr. Hawkins, President called the meeting to order at 5:01 PM. APPROVAL OF AGENDA Mr. Moore made a motion to approve the agenda with Mr. Vissing seconding, passing unanimously 4-0. CONSENT REPORTS Minutes: Mr. Moore made a motion to approve the minutes from June 28, 2023 with Mr. Vissing seconding,passing unanimously 4-0. Mr. Moore made a motion to approve the minutes from special meeting from July 17, 2023 with Mr. Vissing seconding, passing unanimously 4-0. Claims: Mr. Moore made a motion to approve the TIF Claims in the amount of$1,531,150.05 with Mr. Vissing seconding, passing unanimously 4-0. Mr. Moore made a motion to approve the Redevelopment Operating Claims in the amount of $26,207.59 with Mr. Avery seconding, passing unanimously 4-0. JTL Ongoing Projects Update: Charlestown Pike Reconstruction, Segment 1 (Holman's Lane to Utica-Sellersburg Road) and Utica-Sellersburg Road Reconstruction, Segment 2 (Railroad Tracks North to Charlestown Pike: • Public Involvement meeting held on April 12, 2021 at 6:30 pm via Zoom. • 30% Schematic Design Plans and Updated Opinion of Project Costs were provided to City on 7/12/2021. • Public Information meeting held December 7, 2021 to unveil roadway layout plans to the public. • Buying is underway on both Charlestown Pike and Utica Sellersburg Road. Right of Way Acquisition nearing completion. 50 out of 57 parcels have been secured. The remaining 7 are nearing resolution. • Sent Relocation Work Plan Requests to Utilities. Relocation work plans are due by December 15, 2022. Received work plan from Clark County REMC, indicating all of their facilities will be relocated by December 1, 2023. Received work plan from Duke. Duke needs 7 months from Notice —to-proceed to complete relocations, which fits within project schedule. Issuing Notice to proceed to utilities for relocations (as property acquisition allows). • Notice to proceed has been issued to Clark County REMC and CenterPoint Energy for relocations along Utica-Sellersburg Road. Falls Landing Park(8th Street and Ohio Avenue) • Project awarded to Pace Construction. JTL providing full-time inspection and construction administration. • Pre-Construction meeting held April 25, 2023. Notice to Proceed with Construction issued May 8, 2023. Contract completion date is October 5, 2023, subject to unsuitable weather. • Construction continues. Concrete installation continues. Bases for shade canopies have been set. See below for drone photo taken on 7/21/2023 showing construction progress, along with site plan drawing for comparison. • Coordinating with Duke Energy to have utility poles and overhead lines removed that currently cut across the south portion of the site. United Consulting Project Update: • Utility has been approved and 3 more parcels have been secured. Hope to have utilities moved by end of year. NEW BUSINESS Ice Skating Rink—Paul Northam- I am here asking for$25,000 for the Ice Skating Rink as last year, but also $25,000 for Steamboat Days as well. Mr. Moore made a motion to approve total of$50,000 for Ice Skating Rink and Steamboat Days with Mr. Vissing seconding,passing unanimously 4-0. New Chapel Sidewalks Phase III —Andy Crouch—Several contracts for this same project that was in your packet, 1st one Patterson Agency for assistance in acquisition of property and or easements for the sidewalks in amount of$26,390,Mr. Moore made a motion to approve this contract with Patterson Agency with Mr. Vissing seconding,passing unanimously 4-0, 2nd contract is JTL for consulting on this project in the amount of$112,500. Mr. Moore made a motion to approve this contract with Mr. Vissing seconding,passing unanimously 4-0. 3rd contract is with CenterPoint for reimbursement of relocating utilities for the sidewalks in amount of$75,856.74. Mr. Moore made a motion to approve reimbursement contract with Mr.Avery seconding,passing unanimously 4-0. Finally Temple and Temple was the low bid on this project in the amount of$541,590.50. Mr. Moore made a motion to approval contract with Temple and Temple in the amount of$541,590.50 with Mr. Vissing seconding,passing unanimously 4-0. Hike the Pike—Andy Crouch—This contract is for the design, coordination, appraisals, etc. of the sidewalks on Utica Pike for this project, total not to exceed $851,535.00. Mr. Moore made a motion to approve the contract with HWC in amount not to exceed$851,535.00 with Mr. Avery seconding,passing unanimously 4-0. Adoption of Citizen Participation Plan HUD Entitlement Program-DeLynn Rutherford— The is to adopt the plan set by the public meetings being held for this program, 1st meeting was June 26th and next meeting is August 7th. Mr. Moore made a motion to approve with Mr.Avery seconding,passing unanimously 4-0. The Depot events by Upland-Mike O'Donnell—We have 2 events scheduled that booked after their events last year. 1st one is Manufacturing Days, September 25-27. This is put on by 1 si with food trucks and Maker 13 participating as well. 2nd event is CycleNation, put on by American Stroke Association as a fundraiser being held October 7. Mr. Moore made a motion to approve both events with Mr. Vissing seconding,passing unanimously 4-0. Resolution 2023-R-4 Renewing Interlocal Agreement with Clarksville-Les Merklev—This is just a renewal of the agreement we had with Clarksville on the Montgomery Avenue project that has expired. Mr. Moore made a motion to accept Resolution 2023-R-4 with Mr. Vissing seconding,passing unanimously 4-0. Falls Landing Parking Lot& Bathroom agreement with JTL —Rob Waiz—This is adding a parking lot beside the Clark Co Museum and bathroom facilities for the Falls Landing Park with JTL in the amount of$37,500. Mr. Moore made a motion to approve the contract in amount of $37,500 with Mr.Avery seconding,Mr. Vissing abstaining,passing with vote 3-0. Also on Falls Landing we have 3 Duke poles that need moved with the overhead lines and have received a bid from Duke to relocate these, approximately $22,000. Mr. Moore made motion to approve paying Duke not to exceed$22,000 with Mr.Avery seconding,passing unanimously 4-0. QUESTIONS FOR EXECUTIVE DIRECTOR Nothing else at this time BOARD COMMENT Ms. Perkins — Today was the first day of school and everything went smooth, Secretary to Superintendent only received 1 call and it was resolved very quickly. Mr. Vissing — I had Rotary Club today and Redevelopment in Clarksville approved a Convention Center close to Colgate. Mr. Avery—Impressed by the array of projects this board has approved. Mr. Moore—Nothing Mr. Hawkins—Today was first day back to school for me as well along with 2200 students at Jeff High School. NEXT MEETING August 30, 2023 at 5:00 pm ADJOURNMENT Mr. Moore made a motion to adjourn at 5:27 pm 4 d I,,A,_." Scott Hawkins, President Submitted By: Theresa Treadway