HomeMy WebLinkAboutSSB August 3, 2023 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF AUGUST 3, 2023
The Sanitary Sewer Board of Jeffersonville, Indiana met in regular
session on Thursday, August 3, 2023 at 3:00 P.M. in Jeffersonville City Hall
Mayor's Conference Room and via Zoom. Mayor Moore called the
meeting to order at 3:00 P.M. Board Members present are Mike Moore,
Bill Saegesser, and Dale Orem. Also present are; Utility Director Len
Ashack, Assistant Utility Director Jay Thompson, Assistant Controller
Yvonne Dowd, Board Attorney Les Merkley, City Engineer Andy Crouch,
Mike Harris representing Jacobi, Toombs and Lanz, Lenin Kasthuri
representing Lochmueller Group, Jorge Lanz and Secretary Barbara
Hollis. Attending via Zoom is City Council Representative Ron Ellis.
Board Member Orem made the motion to approve the revised
agenda, second by Board Member Saegesser, passing on a vote of 3-0.
The Minutes of the July 20, 2023 meeting were presented for
Approval. Board Member Saegesser made the motion to approve the
minutes as presented, second by Board Member Orem, passing on a vote
of 3-0.
CONTROLLER'S REPORT
Assistant Controller Dowd presented the claims list dated August 3, 2023 in
the amount of $2,221,025.56. Board Member Saegesser made the motion to
approve the claim list as presented, second by Board Member Orem passing on a
vote of 3-0.
Director Ashack presented the Adjustment Certificate dated July 28, 2023 in
the amount of $-70,836.71 Sewage, $-2,425,06. Stating there are many water
August 3, 2023 Page 2
meters and Parks on the list, Board Member Saegesser made the motion to approve
the certificate as presented, second by Board Member Orem, passing on a vote of
3-0.
OLD BUSINESS — No Old Business This Meeting
NEW BUSINESS
City Engineer Crouch, on behalf of the Drainage Board, explained the need
for approval of the Hesen Easement on West Maple, Access Easement Agreement,
Reference No 201013905. The Drainage Board will pay half of the relocation fee of
the storm drain with the property owner paying the other half. Board Member
Orem made the motion to approve the agreement, second by Board Member
Saegesser, passing on a vote of 3-0.
Director Ashack presented and explained the need for approval of three
easements (2 permanent and 1 temporary) for River's Shore Owners Association.
Board Member Saegesser made the motion to approve the easements and
authorize Mayor Moore to sign, second by Board Member Orem, passing on a vote
of 3-0.
Director Ashack stated the need and intended use (records and equipment)
for a storage building at the DTWWTP. He received three quotes for the project.
The lowest quote was from Wiggam Lumber in the amount of $72,497.30. Board
Member Saegesser made the motion to approve the Wiggam Lumber quote,
second by Board Member Orem, passing on a vote of 3-0.
Lenin Kasthuri presented and explained the need for Work Change Directive
No. 2, Jeffersonville North WRF Expansion Project in the amount of $342,964. He
noted there will be a $350,000 savings in value engineering. Board Member Orem
made the motion to approve Work Change Directive No. 2, second by Board
Member Saegesser, passing on a vote of 3-0.
ENGINEERING REPORTS
Mike Harris presented and reviewed Jacobi, Toombs & Lanz, Inc.,
Jeffersonville Sewer Board Project Status Report, August 3, 2023.
August 3, 2023 Page 3
Lenin Kasthuri presented and reviewed Lochmueller Group, City of
Jeffersonville Engineering Report dated 08/01/2023. The need to rehabilitate the
clarifiers at the DTWWTP was discussed.
DEPARTMENT REPORT
Director Ashack reviewed the July 2023 flow reports. The NPDES Permit for
NWWWTP Comment Letter is in the drafting process.
SEWER BOARD ATTORNEY REPORT — No Report This Meeting
BOARD MEMBER COMMENTS
Mayor Moore has reached out to Bill Reedy of Indiana American Water and
has nothing to report. He has received word the attorneys representing Hadley
need 2 to 3 weeks. Mayor More hopes to have more information on both for the
next meeting.
There being no further business to come before the Board, Board Member
Orem made the motion to adjourn at 3:19 P.M., second by Board Member
Saegesser, passing o vote of 3- . The next regular meeting is scheduled for
August 17, 2023
Mike Moore, M yor
Dale Orem, Board Member
✓vim
Bill Saegesser, B• . ' Member
ATTEST: !
Barbara Hollis, Secretary