HomeMy WebLinkAboutBPW August 9, 2023 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
August 9,2023
PRESENT(IN PERSON): Mayor Mike Moore, Clark Miles Street Commissioner, Rob Waiz Redevelopment
Director, Len Ashack Director of Wastewater, Kim Calabro HR Director, Matt Dyer IT Director, Sarah
Green Animal Shelter Director, Amy Huffman Community Liaison, Kenny Kavanaugh JPD Chief, Scott
McVoy, Assistant Chief JPD, Les Merkley Corporation Counsel, Heather Metcalf City Controller, Kevin
Morlan Director of Street Department, Michael O'Brien Director of Vehicle Maintenance, Christy O'Neil
Executive Assistant Mayor, Heather Rapp Public Arts Administrator, Chad Reischl Director of Planning
and Zoning, Amber Ridings Assistant Parks Director, Delynn Rutherford Grant Administrator, Jason Sharp
JFD Deputy Chief, Brian Smith Safety Manager,Jay Thompson Assistant Director of Wastewater, Larry
Wallace Buiding Commissioner, Lisa Gill City Clerk and Patsy Kiser Deputy Clerk.
PRESENT(VIRTUAL):
CALL TO ORDER: Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's
Conference Room in City Hall. The meeting was held in person and streamed on the City's Website.
Clark Miles and Rob Waiz served on the board.
APPROVAL OF THE MINUTES: Mr. Miles made the motion to approve the minutes from August 2, 2023.
Mr. Waiz seconded the motion; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Waiz made the motion to approve the payroll. Mr. Miles seconded the
motion; motion passed, 3-0.
OLD BUSINESS:
NEW BUSINESS:
1. Scott McVoy-Request for approval of Lease Agreement between the Police Department and M
& M Office Products, Inc.—Assistant Chief McVoy advised this is for the copiers and fax
machines at JPD and will save a little bit of money and update some of the equipment. JPD does
have the money for this contract in their budget.
Mr. Waiz made the motion approve the lease agreement and Mr. Miles seconded the motion;
motion passed, 3-0.
2. Paul Northam-Request for approval of the following Special Events applications- Mrs. Ridings
advised these were approved at the Special Events Committee and are all for 2023 except for
the BB King Music Festival which will be in 2024.
• All Hallow's Reformation Festival, October 28, 2023
• Building Liberty 5K, October 21, 2023
• St. Augustine Oktoberfest, September 30, 2023
• Fright Fair on Spring, October 28, 2023
• Sacred Heart Street Dance, September 16, 2023
• BB King Music Festival,August 31, 2024 and September 1, 2024
• 1st Manufacturing Week,September 25, 26 and 27,2023
• Rock on Water, September 9, 2023
Mr. Waiz made the motion approve the Special Events applications and Mr. Miles seconded the
motion; motion passed, 3-0.
3. Kim Calabro-Request for approval of contract between City and My Local Santa— Mrs. Calabro
advised this is for Santa to MC the Employee Holiday Lunch.
Mr. Waiz made the motion to approve the contract and Mr. Miles seconded the motion; motion
passed, 3-0.
4. Andy Crouch-Bid award of contract for New Chapel Phase Ill Sidewalk and Road Widening to
Temple and Temple— Josh Darby from JTL advised there are two components to this project.
The first is the sidewalk along the south side going from Sundancer to Gottbrath that is being
funded through the City Sidewalk Funds and the second is the road widening from Gottbrath to
Utica Sellersburg Road which is being funded by Redevelopment. There were five bids for this
project and the low bid was Temple and Temple in the amount of$830,200 which is
approximately$120,000 below engineer's estimate. Redevelopment is paying $541,590.50
which was approved in their July meeting and the request today is for$288,609.50. Mr. Darby
stated that Mr. Crouch checked and it is within budget.
Mayor Moore asked when the project would be started and Mr. Darby advised in approximately
a month and it would take around 4 months to complete.
Mr. Miles made the motion to approve the contract and Mr. Waiz seconded the motion; motion
passed, 3-0.
ADJOURNMENT:
With no u - susiness, . Waiz made a motion to adjourn at 9:34 a.m.
AsemmAll4
Approved by: ayor Mike Moore Attest: Lisa dill, City Clerk