Loading...
HomeMy WebLinkAbout!si Metro Manufacuring Week (BPW Approved 8/9/23) ��ART SPECIAL EVENT APPLICATION Submittal of this application does not guarantee approval of the event. O a-4 This application must be completed in its entirety.Any applications not completed will be denied automatically. Before applying, please acknowledge that addendum will be utilized in instances where additional liability on behalf of the applicant may occur.Applications must include a detailed site plan which clearly shows all temporary structures including but not limited to tents, portable toilets, stages,bleachers, dumpsters,fencing, inflatables,etc.at the time of submission. If you are applying on behalf of a nonprofit, please provide proof of organizations nonprofit designation. EVENT INFORMATION Name of Event 1 si Metro Manufacturing Alliance presents Manufacturing Week Type of Event: Two day workshop with regional manufactuers and high school students participating in workforce learning Event Date(s): Monday, September 25, Event Time 1:00-3:00 p.m. Event Day 2: Tuesday, September 26 Event Time. 7:00 a.m. - 2:00 p.m. Event Day 3 Wednesday, September 27 Event Time 7:00 a.m. - 3:00 p.m. Event Location NoCo Arts and Cultural District, City of Jeffersonville, IN Alternate Date,Time and Location N/A Will additional time be needed for set up/break down? (please check) Q YES ❑NO Set up will begin on (date) Monday, September 25 at (time) 1:00-3:00 p.m. Break down will begin on (date) Wednesday, September 27 at (time) 1:00-3:00 p.m. Please provide a detailed description of your proposed event (be specific)' On Tuesday, September 26th and Wednesday, September 27th, manufacturers will join educators and community leaders to expose students from regional Indiana high schools to the numerous career opportunities available in the regions modern, diverse manufacturing sector. This event is part of the three-day celebration planned around MFG Day, an initiative of The Manufacturing Institute to grow and support skilled workers for the advancement of modern manufacturing. A press conference will be held at Amatrol, Inc. in Jeffersonville, Ind., at 9:30 a.m on Monday, September 25th to kick-off the week. Members of the press are invited to tour Amatrol' s newly-expanded manufacturing facility after the press conference to witness students taking part in activities. Students and educators will also attend tours of Amatrol. On Tuesday, September 26th, and Wednesday, September 27th, regional manufacturers and Is this event open to the public? ;please check) ❑YES NC) Estimated attendance' 30 manufacturers and 1,000 students (500 per day on 9/26&9/27) Estimated number of teams participating? (athletic tournament only, N/A 'Fees may be assessed during post event inspection if actua;attendance exceeds above estimate 1 ORGANIZATION INFORMATION Organization producing the event: (please check) 0 For Profit NO Nonprofit 0 Governmental 0 Neighborhood Association ❑Other: Name: One Southern Indiana Street Address: 4100 Charlestown Rd. City: New Albany State: IN Zip code: 47150 Websitewww.1 si.org Phone: 812-945-0266 Email: info@1 si.org Social MPSI h s://wwvv.facebook.com/OneSouthernIndiana/ On-site Contact Name Mary Jo Wallin Orlowski On-site Contact Phone: 812-945-0266 On-site Contact Email•maryjo@l si.org Phone number and/or email you want the public to contact for more information and to be listed online: N/A Number of years this event has taken place in Jeffersonville: 1 Is this event produced in other areas? (please check) ®YES 0 NO If so,where? Throughout the United States at various times and locations COST E, FUNDING Ticket Prices fit applicable): N/A Adults Children Seniors How will ticket sale revenue be used? If the proceeds of the event are intended for an organization other than the applicant please provide the following Information: Benefit Organization: N/A of funds which will be donated: Contact Person: Contact Phone: Terms of the agreement: 2 ROAD CLOSURE Will your event require road closures?(please check) E YES ❑NO If yes, please describe the roads that would be closed and provide the opening/closing dates and times.Also,please attach map detailing closures and cross streets. Name of streets: Micgigan Ave : Closed between Spring & 6th 7th Street: Closed between Kentucky & Michigan Date/Time of Closure: Tuesday,September 26th 7:00 a.m.-2:00 p.m.&Wednesday,September 27th 7:00 a.m.-3:00 p.m. Date/Time of Opening: Tuesday, September 26th 2:00 p.m & Wednesday, September 27th 3:00 p.m. PARKING Will you need any parking lots reserved for non-public use?(please check) E YES ❑NO Will you be using areas for off-site parking?(please check) ❑YES E NO TRAFFIC CONTROL Will your event require traffic control? (please check) ❑YES •NO ALCOHOL Will alcohol be served at your event?(please check) ❑YES ®NO FOOD Wilt food be served at your event?(please check) ®YES ❑NO If yes,will food be self-prepared?(please check) OYES ®NO INFLATABLE ATTRACTIONS: (Please make sure to Include on site map) Wilt inflatable attractions (bounce houses,slides, games)be part of this event?(please check) ❑YES E NO If yes, who will staff the attractions? ❑Vendor 0 Event Staff AMPLIFIED SOUND: Will amplified sound be used at your event? (please check) ❑YES E NO If yes,what will be amplified (music,speeches,etc.)?(please check) ❑YES 0 NO If yes,what times)will sound be amplified? If yes,what sound company will provide sound? AUDIO/VISUAL EQUIPMENT: Please list any AN equipment to be used at your event: N/A 3 FENCING (Please make sure to include on site map) Will you be using temporary fencing for your event?(please check) ❑YES ❑R NO If yes,what company will provide fencing? REFUSE AND RECYCLING (Please make sure to Include on site map) Will you need refuse containers (dumpsters)for your event? (please check) ❑YES II NO If yes, how many will be used? If yes,what company will provide refuse and recycling services? RESTROOMS (Please make sure to include on site map) Will your event require temporary restrooms?(please check) ❑YES ©NO If yes, how many? If yes,what company will provide restroom services? CLEAN-UP: Will you use a cleaning company for event clean-up?(please check) ❑YES NO If yes,what company will provide cleaning service? ELECTRICITY: Will you be using temporary electric (generator)at your event?(please check) ❑YES ©NO If yes,what company will provide electric service; TENTS (Please make sure to include on site map) Will you be using tents, stages, ticket booths,etc.at the event?(please check) ®YES ❑NO If yes, will tents be larger than 150 square feet(larger tents require permit)?(please check)Q YES ❑NO If yes, please indicate the number and size of tents and desribe how tents will be used: Not sure if a tent will be used at this point in time. One tent, maximize 40'40' . Students to sit under to eat lunch. If yes for larger tents,what company will be providing tents? Not sure if a tent will be used at this time PROMOTING/ADVERTISING: What type of promotion/advertising do you have planned for your event? The press, social media (FB & Linkedln), 1 si e-newsletter, personal contacts. 4 SIGN AND RETURN this completed application with supporting documents to the Jeffersonville Parks Department, Attn: City Events Planning Board. Email: parksinfo@cityofjeff.net Mail. 500 Quartermaster Court Jeffersonville, IN 47130 Applicant agrees that the contents of the application are complete, true and accurate to the best of their knowledge, information and belief, and agrees to ensure compliance with the policies set by the City Events Planning Board. '-101‘..Cr— •101at-.-1....- - aj ( -( - ( - ) 6 \P.----)7_, Signature of Applicant Date *Upon approval by the City Events Planning Board, applicant will be required to pay the Special Event Permit Fee determined by the Board.This fee is usually set at S150 per application, but may be increased depending on use of city services, risk assessment or other factors. **A certificate of insurance is required for all events, with minimum coverage of$1,000,000 liability.The certificate must list the City of Jeffersonville as additional insured, and must be submitted to the Parks Department at least 10 days prior to the event date. kRi-tiT F 4- I q) . °`' 12tr i,T- proor ) 0 I - a 2D 7.--# , ,e-.W ,c-riz. : /// C(.7 PA-22.s . C r ;e-,v gA R—r—) 1Str4W ' R -.f