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Home My WebLink AboutJPD Printer Lease (BPW approved 8/9/2023) City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: Department: Police Vendor Name: M&M Office Products Sign Date: 7/26/2023 Ending Date: Amount of Original Contract: 925/month Is this an amendment or change order to original contract? Yes or No Amended Contract Amount: Purpose: Printer lease For Clerk's Office to fill out Date uploaded to Gateway: Office • Products Inc. Lease Agreement Customer Information Business Name Jeffersonville Police Department Billing Address 2218 E. 10'h St.Jeffersonville,IN 47130 Machine Locations Various Phone 812-283-6633 Contact Name Rachel McKnight Contact Title Office Manager Contact Email mcknight(Wieffersonvillepdin.goy' Accounting Name SAME Accounting Email Leasing Details Lease Type FMV Term Length 48 mos. Monthly Rate $925.00 Net Terms Net-30 Equipment SEE Inventory list Copies Included 0 CPC billed monthly in arrears Per Copy Rate .009 B&W.06 Color(on 4 large units),.012 on desktop B&W units,.02 for black& .11 per color print on FS-M5526 MFP's X Initials Date 2/2 Office Products Inc. Lease Agreement Terms and Conditions 1. Throughout this agreement the words"we""our and"us will refer to M&M Office Products,Inc.The words"you"and"your"will refer to the customer indicated in this agreement. 2 This agreement between you and us is to indicate the equipment we will provide as well as the maintenance included for the equipment over the term provided.Your obligation to fulfill this agreement is absolute,unconditional,and not subject to cancellation.We retain ownership of all equipment in this agreement,until the term has been satisfied and balanced owed is paid in full. We reserve the right to adjust this agreement as necessary. These adjustments will not replace this agreement or require a new agreement to be reached. 3. You agree to pay a monthly fee for the length of the term as well as any additional expenses that result from usage of the machine. All invoices issued to you are net 30 days due. This agreement will have a per copy rate that may either be included or billed in addition to the listed monthly payment. You also agree to pay for all copies in excess of the included amount(if an included amount is provided)on this agreement at the listed per copy rate. You are not entitled to any credits or refunds for unused copies. The starting meter will be the meter from the equipment on the day of the delivery. Ending meters will be the meter on the last day of the leasing term. We reserve the right to make any changes we deem necessary to the maintenance portion of your lease,including termination of the maintenance agreement. At the conclusion of this agreement,you authorize us to bill you month to month the average maintenance price you paid over the last 12 months. You are required to notify us in writing 60 days prior to the conclusion of this agreement should you want to opt out of this stipulation. Should you elect to not opt into this stipulation at the end date with a proper 60-day notice, any supplies to maintain the equipment will be picked up within the next 5 business days of the agreement ending date. This also applies to terminated maintenance agreements. 4 This agreement entitles you to toner,parts,and the necessary labor to keep the equipment functional over the course of the agreement(if maintenance is included). This covers all mechanical related issues due to regular usage of the equipment.You acknowledge we have 5 business days to bring any equipment back to a functional state,and if we are unable to do so,we will provide replacement equipment until the original equipment is functional again. We retain the right to swap your equipment out with one of similar performance and features should the original equipment be unrepairable. You are also not eligible for this entitlement if your account has a balance greater than 30 days old.This agreement does not cover any Information Technology issues(ie Print and Scan),nor facsimile issues due to your telecommunications. 5. The entitlement to repair is not provided for any equipment issues resulting from (un)intentional damage from neglect, abuse, acts of God and unauthorized tampering. You agree to pay for any repairs necessary for equipment to regain original function and appearance prior these damages.If repair is not possible, you agree to pay the retail value of that equipment at the time the damage occurred. Retail value is determined by the manufacturers official MSRP for that model. 6 The equipment listed in this agreement shall reside at the address listed in this agreement. You may not move the equipment without prior consent to a new location. You may not sublease this equipment. You may not sell or transfer this agreement to another party. You assume responsibility for maintaining possession of the included equipment and agree to pay the retail value of the equipment should it become lost or stolen. We reserve the right to request this compensation for any equipment that is missing from the service location after 30 days. 7 You acknowledge you entered this agreement,and the equipment was selected by you at your own judgement. The included equipment will have no warranty,nor do we provide any guarantee the equipment is suitable for your intended purposes. All taxes and license charges levied on,or assessed against,equipment under this agreement shall be borne by us. This includes taxes and license charges levied or assessed by any tax or licensing authority on the account of ownership as well as operation of the equipment during this agreement. 8. You acknowledge we are not liable for any damages,losses,claims or suits that result from our delivery or installation of the equipment,as well as unforeseen incidents as the result of your usage and possession of the equipment. You also acknowledge we are not liable for any theoretical losses as the result of the equipment being in a repair state or any reason that equipment is not fully functional at the time said losses are incurred. 9. We reserve to right to consider the agreement"defaulted"if you have debt owed from this agreement greater than 90 days old. Upon default all future payments owed will be due immediately and you will be given 30 days to pay the balance in full. Failure to do so permits us to take all legal action necessary to recover our losses and debt you owe that result from this process.This Agreement is to be construed under,and in accordance with the laws of the State of Indiana,and all legal actions and obligations as the result of this agreement are to be performed in Clark County,Indiana. 10. All Leased equipment must be covered via the business's insurance. Proof of insurance is required upon signature and execution of this lease agreement,as well as once per 12 months the lease is in effect. Customer accepts that they must take insurance from M&M Office Products if they currently do not have an insurance that covers the leased equipment. Price will be based on 10%of the value of equipment,with a$10.00 minimum. The deductible will be$500.00 per claimed incident LESSEE LESSOR M&M OFFICE PRODUCTS INC By_X �. BY Printed Name X NA V A 0 Ore_ Printed Name �C-t0�L% 14:11,''Gr)—S- Date X 1 Date 6 l 1/2