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Home My WebLink AboutCouncil Chambers Sytem Replacement (Lightning/storm damage) City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: 8/2/2023 Department: City Clerk Vendor Name: SystemMax Sign Date: 8/2/2023 Ending Date: Amount of Original Contract: $2,658.00 Is this an amendment or change order to original contract? Yes or LN0 Amended Contract Amount: Purpose: Sound system replacement for Council Chambers For Clerk's Office to fill out Date uploaded to Gateway: SOUND • • Sound is the backbone of SystemMax AVL.Combining more than 30 years experience and the support of every major audio manufacturer,we provide a personal touch and efficient solution for spaces ranging from large facilities to intimate conference rooms.Some of our clients include outdoor aquatic centers,churches, soccer stadiums,etc. Tr a - i We value collaboration.SystemMax AVL is experienced in working directly with leadership teams,I.T. • members,building managers,architects and worship teams to solve sound challenges that can hamper the • t . success of a quality professional audio installation. .1• Our professional sound services include: Sound System Design Sales and Service Installation Programming and Re-equalization Training VIDEO Video screens,positioned correctly with the right camera angles,can bring the entire audience into the ill;`- sue^a, emotion of an event creating a lasting impact. ` Whether it be flat panels,standard/HD video screens,projectors,and cameras or conferencing,SystemMax AVL's design/build team helps you create the vision you have in mind. Our professional video services include: Projectors and screens Flat panels and digital signage Stationary and PTZ cameras Video mixing and streaming Video system design Sales and service Installation Programming Training M ... .. LIGHTING Lighting can vary from minimalistic to complex moving lights with all the techno effects available on the market.At SystemMax AVL we work with you to find the right solution for your needs.Our experience& knowledge spans the full spectrum of lighting and our dedication to customer service&creative solutions sets us apart. Plikt Our professional lighting services include: �.j. Stage and theatrical lighting(LED or traditional) Architectural house lighting(LED or traditional) DMX computer,console and wall control Programming and training System AV&LIGHTING Confidential Proposal COUNCIL CHAMBERS SCOPE SOUND SYSTEM REPLACEMENT Speaker system was damaged by power surge/lighting strike through the pulpit microphone that also damaged all of the ceiling speakers.After testing of all equipment these items seem to be the only ones that were damaged.All other microphones,mixer, processor and amplifier work perfectly.We have added a lighting protection circuit to protect the speakers and amplifier of future issues. System A are new Martin Speakers exactly the same as you currently have.System B are some slightly used larger Martin Audio ceiling speakers we currently have in stock.New speakers come with 3 year warranty and used speakers come with 1 year warranty. SOUND SYSTEM REPLACEMENTS B QTY DESCRIPTION PH, E i_ R P TOTAL j•' 8 Martin Audio C8.1T 8"CEILING SPEAKER U/L APPROVED $150.00 $0.00 $1,200.00 / Earthworks FMR600 23.5"Cardioid Podium Microphone with rigid center 1 and flex on both ends-50Hz-20kHz $499.00 $0.00 $499.00 1 TPC TPC 66 Protection circuit $259.00 $0.00 $259.00 SystemMax AVL Misc Cabling,Connectors and Hardware Misc Cabling and connectors $100.00 $0.00 $100.00 Q"""" 0.6 SystemMax AVL Professional Installation and Training System Installation $0.00 $1,000.00 $600.00 SOUND SYSTEM REPLACEMENTS B TOTAL $2,658.00 COUNCIL CHAMBERS TOTAL $2,658.00 1.0 July 31,2023 System AV&LIGHTING ACCEPTANCE FINANCIAL PAYMENT SCHEDULE EQUIPMENT TOTAL $2,058.00 To be determined SHIPPING TOTAL $0.00 ENGINEERING $0.00 INSTALLATION $600.00 MANAGEMENT $0.00 PROGRAMMING $0.00 LABOR TOTAL $600.00 SUBTOTAL $2,658.00 TOTAL SALES TAX $0.00 PROJECT TOTAL $2,658.00 TERMS I accept this proposal and hereby authorize Systemmax AVL to proceed with the installation of the included systems at the facilities of City Council of Jeffersonville constructing at Jeffersonville,IN as described in the totality of this document.I further authorize Systemmax AVL to be granted the facility access that will be required to complete this project in a workmanlike and timely manner and for payment to be made to Systemmax AVL.In keeping with the Terms of Payment listed above:It has been made clear to me that there exist no understandings regarding this project with any relevant party unless and until City Council of Jeffersonville and Systemmax AVL agree to such additional or alternate understandings in writing.Project cost and pricing are dependent upon a continual flow of work without interruption or delays imposed by City Council of Jeffersonville or their staff,construction,other building trades or any other party,and additional costs may be incurred by City Council of Jeffersonville from Systemmax AVL.If such delays result in additional costs that are not covered by the pricing in this proposal:I agree that any additions to and/or deletions from the materials and labor to be provided by my acceptance of this proposal and any resulting change(s)in cost of this project shall only be by way of written change order(s)and shall be valid only after being signed by City Council of Jeffersonville and Systemmax AVL.This proposal is valid only if accepted in writing by City Council of Jeffersonville and deposit payment received no later than August 7,2023. ACCEPTANCE CITY COUNCIL OFJEFF iILLE SIGNED, A DATE �v`��e k•ADOCt... ei,..oc PRINT NAME TITLE SYSTEMMAX AVL SIGNED DATE PRINT NAME TITLE 1.0 July 31,2023 ( System AV&LIGHTING ACCEPTANCE FINANCIAL " T J EQUIPMENT TOTAL $2,058.00 SHIPPING TOTAL $0.00 -o De dete'riined ENGINEERING $0.00 INSTALLATION $600.00 MANAGEMENT $0.00 PROGRAMMING $0.00 LABOR TOTAL $600.00 SUBTOTAL $2,658.00 TOTAL SALES TAX $0.00 PROJECT TOTAL $2,658.00 TERMS I accept this proposal and hereby authorize Systemmax AVL to proceed with the installation of the included systems at the facilities of City Council of Jeffersonville constructing at Jeffersonville,IN as described in the totality of this document.I further authorize Systemmax AVL to be granted the facility access that will be required to complete this project in a workmanlike and timely manner and for payment to be made to Systemmax AVL.In keeping with the Terms of Payment listed above:It has been made clear to me that there exist no understandings regarding this project with any relevant party unless and until City Council of Jeffersonville and Systemmax AVL agree to such additional or alternate understandings in writing.Project cost and pricing are dependent upon a continual flow of work without interruption or delays imposed by City Council of Jeffersonville or their staff,construction,other building trades or any other party,and additional costs may be incurred by City Council of Jeffersonville from Systemmax AVL.If such delays result in additional costs that are not covered by the pricing in this proposal:I agree that any additions to and/or deletions from the materials and labor to be provided by my acceptance of this proposal and any resulting change(s)in cost of this project shall only be by way of written change order(s)and shall be valid only after being signed by City Council of Jeffersonville and Systemmax AVL.This proposal is valid only if accepted in writing by City Council of Jeffersonville and deposit payment received no later than August 7,2023. ACCEPTANCE CITY COUNCIL OF JEF At/ SIGNED�J� r DATE k(� PRINT NAME TITLE SYSTEMMAX AVI_ T� 8/2/23 SIGNED DATE. Marvin D Maxwell Jr "Max" Owner PRINT NAME TITLL 1.0 July 31,2023