HomeMy WebLinkAboutRDC June 28, 2023 JEFFERSONVILLE REDEVELOPMENT COMMISSION
REGULAR MEETING MINUTES
June 28, 2023
The Jeffersonville Redevelopment Commission held a Regular Meeting on June 28, 2023 that
was called to order at 4:00 pm in the Mayor's Conference Room located at 500 Quartermaster
Court, Jeffersonville, Indiana
Board Members present:
Scott Hawkins, Jack Vissing, Mike Moore, Duard Avery and Teresa Perkins.
Staff Members present:
Redevelopment Director Rob Waiz, Redevelopment Commission Attorney Les Merkley City
Attorney, Grant Administrator DeLynn Rutherford, Administrative Assistant/Secretary Theresa
Treadway, City Engineer Andy Crouch
Guests: Josh Darby with Jacobi, Toombs & Lanz, and Bob Stein with United Consulting, John
Kraft with MAC Construction, Brian Colton and Sam Schrader with Baker Tilly by Zoom.
CALL TO ORDER
Mr. Hawkins, President called the meeting to order at 4:00 PM.
APPROVAL OF AGENDA
We need to remove Excess Valuation, presented at the June 12 meeting. Mr. Moore made
motion to approve the agenda with the changes with Mr. Vissing seconding, passing
unanimously 4-0
CONSENT REPORTS
Minutes:
Mr. Moore made a motion to approve the minutes from June 12, 2023 meeting with Mr. Avery
seconding the motion, Mr. Vissing abstained since he was not present at that meeting, passing
3-0.
Claims:
Mr. Moore made a motion to approve the TIF Claims in the amount of$3,505,201.90 with Mr.
Avery seconding, passing unanimously 4-0.
Mr. Vissing made a motion to approve the Redevelopment Operating Claims in the amount of
$35,939.69 with Mr. Avery seconding, passing unanimously 4-0.
JTL Ongoing Projects Update:
Charlestown Pike Reconstruction, Segment 1 (Holman's Lane to Utica-Sellersburg
Road) and Utica-Sellersburg Road Reconstruction, Segment 2 (Railroad Tracks
North to Charlestown Pike:
• Public Involvement meeting held on April 12, 2021 at 6:30 pm via Zoom.
• 30% Schematic Design Plans and Updated Opinion of Project Costs were provided to
City on 7/12/2021.
• Public Information meeting held December 7, 2021 to unveil roadway layout plans to
the public.
• Buying is underway on both Charlestown Pike and Utica Sellersburg Road. Right of
Way Acquisition nearing completion. 48 out of 57 parcels have been secured. The
remaining 9 are nearing resolution.
• Sent Relocation Work Plan Requests to Utilities. Relocation work plans are due by
December 15, 2022. Received work plan from Clark County REMC, indicating all of
their facilities will be relocated by December 1, 2023. Received work plan from Duke.
Duke needs 7 months from Notice —to-proceed to complete relocations, which fits
within project schedule. Issuing Notice to Proceed to utilities for relocations (as
property acquisition allows).
• Tree clearing quotes being received accommodate overhead utility relocation.
Falls Landing Park(8th Street and Ohio Avenue)
• Project awarded to Pace Construction. JTL providing full-time inspection and
construction administration.
• Pre-Construction meeting held April 25, 2023. Notice to Proceed with Construction
issued May 8, 2023. Contract completion date is October 5, 2023, subject to unsuitable
weather.
• Construction continues. Contractor pouring concrete paths. Decorative textured
and colored concrete installation scheduled to begin today. See below for
representative photo of the decorative concrete areas.
United Consulting Project Update:
• Our progress is about the same as JTL, 4 parcels left, 3 secured, 1 needs second
appraisal. Still on target.
NEW BUSINESS
REMC Relocation and Reimbursement Agreement—Andy Crouch—This is for the Utica
Sellersburg Road, relocation cost $232,351.24 plus reimbursement costs for material, labor and
overheads. Mr. Moore made a motion to approve agreement with Mr. Vissing seconding,
passing unanimously 4-0.
Keystone Extension Bid Award-Andy Crouch - Sealed bids were received and opened on June
21, 2023 for this project. Four bids were received with the lowest bidder being $234,650.00 by
Excel Excavating. At this time, I am asking that we award this contract to Excel Excavating.
Mr. Moore made a motion to award this project to Excel Excavating in the amount of
$234,650.00 with Mr.Avery seconding,passing unanimously 4-0.
Annual TIF Report-Brian Colton, Baker Tilly-Brian Colton& Sam Schrader presented the
Annual TIF Report by Zoom and slideshow. All local TIFS were discussed with the various
projects each TIF has funded.
QUESTIONS FOR EXECUTIVE DIRECTOR
I have asked Josh Darby with JTL to get us a proposal on adding parking and restrooms for the
Falls Landing Park, think these are needed addition to this project.
BOARD COMMENT
Mr. Vissing - Anyone heard of next meeting for Jeff Boat, was thinking one was coming up.
Per Rob, nothing scheduled at this time.
Mr. Avery-Impressed with everything going on.
Mr. Moore-Nothing
Ms. Perkins-No comments
Mr. Hawkins-I have nothing at this time either.
NEXT MEETING
July 26th, 4:00 pm
ADJOURNMENT
Mr. Moore made a motion to adjourn at 4:43 pm
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Scott Hawkins, President
Submitted By: Theresa Treadway