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HomeMy WebLinkAboutRDC June 12, 2023 (No Meeting was held in May) JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES June 12,2023 The Jeffersonville Redevelopment Commission held a Regular Meeting on June 12, 2023 that was called to order at 4:02 pm in the Mayor's Conference Room located at 500 Quartermaster Court, Jeffersonville, Indiana Board Members present: Scott Hawkins, Mike Moore, Duard Avery and Teresa Perkins. Staff Members present: Redevelopment Director Rob Waiz, Redevelopment Commission Attorney Les Merkley City Attorney, Grant Administrator DeLynn Rutherford, Administrative Assistant/Secretary Theresa Treadway, Heather Metcalf, City Controller, City Engineer Andy Crouch Guests: Josh Darby with Jacobi, Toombs & Lanz, Bob Stein with United Consulting. CALL TO ORDER Mr. Hawkins, President called the meeting to order at 4:02 PM. APPROVAL OF AGENDA Mr. Avery made a motion to approve the agenda with Mr. Moore seconding, passing unanimously 3-0 CONSENT REPORTS Minutes: Mr. Moore made a motion to approve the minutes from April 26, 2023 meeting with Mr. Avery seconding the motion, passing unanimously 3-0. Claims: Mr. Moore made a motion to approve the TIF Claims in the amount of$1,091,339.22 with Mr. Avery seconding, passing unanimously 3-0. Mr. Moore made a motion to approve the Redevelopment Operating Claims in the amount of $161,136.39 with Mr. Avery seconding, passing unanimously 3-0. Tax Increment Letter in the packet presented by Heather Metcalf, approval needed to sign and send to entities as stated on letter. Mr. Avery made a motion to approve with Mr. Moore seconding,passing unanimously 3-0. JTL Ongoing Projects Update: Charlestown Pike Reconstruction, Segment 1 (Holman's Lane to Utica-Sellersburg Road) and Utica-Sellersburg Road Reconstruction, Segment 2 (Railroad Tracks North to Charlestown Pike: • Public Involvement meeting held on April 12, 2021 at 6:30 pm via Zoom. • 30% Schematic Design Plans and Updated Opinion of Project Costs were provided to City on 7/12/2021. • Public Information meeting held December 7, 2021 to unveil roadway layout plans to the public. • Buying is underway on both Charlestown Pike and Utica Sellersburg Road. Right of Way Acquisition continues. 46 out of 57 parcels have been secured. The remaining 9 are nearing resolution. • Sent Relocation Work Plan Requests to Utilities. Still waiting on plans from Clark County REMC and Duke. Work plans were due December 15, 2022. Received work plan from Clark County REMC, indicating all of their facilities will be relocated by December 1, 2023. Received work plan from Duke. Duke needs 7 months from Notice-to-Proceed to complete relocations, which fits within project schedule. Issuing Notice to Proceed to utilities for relocations (as property acquisition allows). • Preparing to submit Final Review Plans to City Engineer. Falls Landing Park(8th Street and Ohio Avenue) • Project awarded to Pace Construction. JTL providing full-time inspection and construction administration. • Pre-Construction meeting held April 25, 2023. Notice to Proceed with Construction issued May 8, 2023. Contract completion date is October 5, 2023, subject to unsuitable weather. • Construction underway. Contractor working on mass grading and placing stone for concrete paths. Drone photos of the site taken on June 2, 2023 are attached for reference. United Consulting Project Update: • Our progress is about the same as JTL, 47 of 56 properties secured. Construction should start spring of next year from Utica Sellersburg Road to Salem Noble Road, this will take us through 2024 and into 2025. NEW BUSINESS Utility Reimbursement Agreement and Utility Agreement—Andy Crouch—Both of these agreements from REMC have been reviewed and estimated costs about the same at $606,632.18, which is included in the budget already set. Mr. Moore made a motion to approve the contracts on both with Mr.Avery seconding,passing unanimously 3-0. Governmental Appraisal Services—Andy Crouch —This contract is for appraisals to be completed on 12 parcels along New Chapel Road reconstruction and sidewalk project in the amount of$9600.00. Mr. Moore made a motion to approve the contracts with Mr.Avery seconding,passing unanimously 3-0. Survey Contract for Lottie Oglesby Park—Andy Crouch —this contract is for land surveying services for the park project not to exceed $12,000.00. Mr. Moore made a motion to approve with Mr.Avery seconding,passing unanimously 3-0. Engagement Letter The Wheatley Group—Rob Waiz—This contract is for researching and preparing statements for tax abatements as they have done over past several years and at the same cost of$7500.00. Mr.Avery made a motion to approve with Mr. Moore seconding, passing unanimously 3-0. RFP Bid for 214 W. Court Ave-Les Merkley- We received one bid on this property that does not meet requirements. At this time I am advising you reject this proposal and wait 30 days and either negotiate with this bidder or accept other proposals. Mr. Moore made a motion to reject this proposal and wait the 30 days with Mr.Avery seconding,passing unanimously 3-0. Marketing Partnership Agreement—Les Merkley—The City of Jeff has been invited to participate 2023 Fall Quality of Life Campaign with the Indiana Destination Development Corporation (IDDC) for $50,000 with the IDDC matching these funds. The campaign cycle will include, but not limited to video, digital, audio and social media advertising expo. Mr. Moore made a motion to accept this agreement with Mr.Avery seconding,passing unanimously 3-0. QUESTIONS FOR EXECUTIVE DIRECTOR All good. BOARD COMMENT Ms. Perkins—Have nothing Mr. Avery—Ditto what Teresa said, nothing Mr. Moore — Great neighborhood meeting last night at Country Club Estates. Everyone seems excited with what is going on in Jeff and no complaints. Williams Crossing has reached out about hosting a neighborhood meeting there. Working on getting this in the schedule. Mr. Hawkins—I have nothing at this time. NEXT MEETING June 28th, 4:00 pm ADJOURNMENT Mr. Moore made a motion to adjourn at 4:28 pm Scott H w1014.1) , President Submitt By: Theresa Treadway