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HomeMy WebLinkAbout2023-OR-29 (Amended by 2023-OR-34) Ordinance Fixng the Salaries of Appointed Officers and Employees for all the Departments of the City ORDINANCE NO. 2023-OR-29 AN ORDINANCE AMENDING 2023-OR-13 AND AN ORDINANCE FIXING THE SALARIES OF APPOINTED OFFICERS AND EMPLOYEES FOR ALL THE DEPARTMENTS OF THE CITY OF JEFFERSONVILLE,CLARK COUNTY, INDIANA, FOR THE YEAR 2023. WHEREAS,the Common Council has the statutory duty and responsibility to adopt and pass an Ordinance whereby it fixes the salaries of appointed officers and employees for all the departments of the City of Jeffersonville for the year 2023;and WHEREAS,the Common Council has previously adopted a Salary and Wage Administration Policy; BE IT HEREBY ORDAINED BY THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE,CLARK COUNTY, INDIANA,THAT: SECTION I. From and after the first day of January 2023, fix the salary and pay schedule for the following appointed officers and employees of the City of Jeffersonville,as follows: SALARY SCHEDULE AS PRESENTED BY MAYOR MIKE MOORE TO THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE: I, Mike Moore, Mayor of the City of Jeffersonville, Indiana as required by Indiana Code 36-4-7-3, hereby fix the salaries and pay schedule for the following appointed officers and employees of the City of Jeffersonville, Indiana, beginning January 1, 2023,and continuing thereafter until duly changed, and request that such salary rates be approved by the Common Council of said city. In addition to the salaries of appointed officers and employees of the Civil City,this ordinance also contains the salaries of the appointed officers and employees of the City Wastewater and Drainage Departments,which have been approved by the Wastewater and Drainage Boards pursuant to Indiana Code 36-4-7-3. Pay grades and pay rates for employees not covered by a collective bargaining agreement(non-union) are reflected in the Civilian Salary/Wage Administration Policy and in Addendum A. Where more than one position share the same job title in the department indicated, the number of positions that share the job title is given in parentheses after the job title. POSITION Base Rate Animal Shelter * Administrative Assistant II (2) 19.00 Animal Control Officer(1) 20.00 Coordinator: Animal Control Services 21.00 Coordinator: Operations (Animal Shelter) 21.00 Director: Animal Shelter 32.21 Kennel Attendant- Part-time (3) 17.00 Kennel Attendant(3) 17.00 1 Building Commission Administrative Assistant I 17.00 Administrative Assistant II 19.00 Director: Building Commissioner(85%Gen.Fund/15%Bldg.Authority Fund) 32.21 Code Enforcement Officer(2) 20.00 Coordinator: Code Enforcement 21.00 Inspector: Building 26.00 Inspector: Electrical 26.00 Inspector: Plumbing and HVAC 26.00 City Clerk Chief Deputy Clerk 25.00 Admin. Assist II/Violation Clerk 19.00 Ordinance Violations&Traffic Bureau Clerk 17.00 Drainage City Engineer (20%) 46.63 Clerk: Utilities Billing Office (50%) 19.00 Construction Laborer (3) 20.00 Coordinator: Engineering Projects 25.00 Coordinator: Storm Water 28.85 Coordinator: Water Resources Construction & Maintenance 25.00 Crew Leader: Drainage (2) 24.00 Heavy Equipment Operator(3) 23.00 Finance Department Administrative Assistant II (80%) 19.00 Assistant Director: Finance/Assistant Controller(80%) 39.42 Clerk: Accounts Payable (80%) (2) 20.00 Clerk: Payroll (80%) 21.00 Coordinator: Cash and Accounts Receivable 20.00 Director: Finance/Controller(80%) 53.85 Manager: Payroll (80%) 29.81 Fire Department Fire/Civilian Administrative Assistant II 19.00 * Fire/Rank Base Pay Rate 2023 =$57,975.65 Total Positions = 92 Fire Chief Deputy Fire Chief Battalion Chief 30.00% Division Chief 30.00% 2 Safety Officer 25.00% Training Officer 25.00% Fire Investigator 25.00% Fire Marshall (Major) 25.00% Captain 22.00% Lieutenant 17.00% Sergeant 12.00% Firefighter 1st Class (10 years & met education req.) 4.00% Firefighter base Firefighter 2nd Class (1 year & met education req.) -5.00% Firefighter Probationary (0 to < 1 year) -10.00% Human Resources Administrative Assistant II (PT) (80%) 19.00 Director: Human Resources (80%) 46.63 HR Generalist I: Employment, HRIS & General Support (80%) 25.00 Manager: Human Resources Employment& HRIS (80%) 29.81 Information Technology Director: IT(80%) 53.85 Technology Specialist (80%) 25.00 Law Department Corporation Counsel & Director of Legal Services (75%) 53.85 Paralegal (75%) 25.00 Mayor's Office Community Affairs Liaison 25.96 Executive Assistant 23.00 Motor Vehicle (Streets) Administrative Assistant II 19.00 Crew Leader: Motor Vehicle (Streets) (2) 25.00 Director: Street Commissioner 32.21 Driver: Operator(CDL) (6) 23.00 Heavy Equipment Operator 23.00 Roadway & Directional Signage Worker(2) 20.00 Seasonal Labor Supervisor: Motor Vehicle (Streets) 27.00 Occupational Health &Safety * Director: Occupational Health and Safety (50%) 37.02 Parks & Recreation Administrative Assistant I 17.00 Administrative Assistant II 19.00 Assistant Director: Parks and Recreation 32.21 3 Crew Leader: Greenspace Landscape 20.00 Crew Leader: Greenspace Mowing 20.00 Crew Leader: Park Facility Maintenance 21.00 Director: Parks and Recreation 34.62 Driver: Trolley (PT) 45.00 General Groundskeeper (PT) 14.00 General Laborer(PT) 17.00 General Laborer(13 total): Parks (5)/Greenspace (8) 17.00 Manager: Athletic Programs and Leagues 26.92 Manager: City Partners and Sponsorship 26.92 Manager: Fieldhouse & EnVision Center 25.00 Manager: Greenspace 26.92 Manager: Parks Maintenance 26.92 Manager: Recreation Programs and Aquatic Center 26.92 Manager: Special Events and River Stage 26.92 Monitors: Envision Center/Fieldhouse/Ken Ellis (All PT) (Count varies) 12.00 Repair Carpenter 23.00 Seasonal Labor Technician: Plumbing and Electrical Maintenance 25.00 Planning&Zoning Administrative Assistant II 19.00 Director: Planning and Zoning 37.02 Planner I 25.00 Planner II 29.81 Police Department Police Department/Civilian Administrative II (2) 19.00 Analyst and Technician: Crime and Crime Scene 25.96 Analyst: Internal Crime 25.96 Chaplain & Community Outreach Liaison (PT) Coordinator: IDACS 20.00 Public Safety Liaison & Chief of Police Administrative Support 23.00 * Police Department/Rank Base Pay Rate 2023 =$57,975.65 Total Positions = 92 Chief of Police Assistant Chief Division Commander 37.00% Chief of Detectives 32.00% 4 District Commander 30.00% Shift Commander 27.00% Captain 22.00% Lieutenant 17.00% Sergeant 12.00% Corporal 7.00% Patrol Officer Patrol Officer- 1st Class(10+years) 4.00% Patrol Officer(3 to 9 years) 0.00% Probationary Officer(2 to 3 years) -5.00% Probationary Officer(1 to 2 years) -10.00% Probationary Officer(0 to 1 year) -15.00% Public Works/Engineering Administrative Assistant II 19.00 Administrator: Public Art 26.92 City Engineer(60%) 46.63 Electrician: Traffic, Lighting & Electrical Systems 28.00 Manager: Engineering 28.85 Manager: Engineering Projects 28.85 Technician: Traffic, Lighting & Electrical Systems 23.00 Redevelopment Administrative Assistant II 19.00 Corporation Counsel & Director of Legal Services(25%) 53.85 Director: Redevelopment 44.23 Grant Writer 25.96 Paralegal (25%) 25.00 Sanitation Administrative Assistant II 19.00 Director: Sanitation 32.21 Driver—Operator(CDL) (11) 23.00 Street Maintenance and Refuse Collection Worker (14) 20.00 Supervisor: Sanitation 27.00 Vehicle Maintenance Clerk: Inventory Control/Administrative Assistant II 19.00 Director: Fleet Maintenance & Management 32.21 Mechanic: Auto Body Repairer 23.00 Mechanic: Diesel (4) 23.00 Mechanic: Diesel (Lead) 27.00 Mechanic: Fire Apparatus 29.00 5 Technician: Emergency Equipment Installation & Maintenance 29.00 Wastewater Department WW Administration Administrative Assistant I (Part-time) 17.00 Administrative Assistant II 19.00 Administrative Assistant II (Finance - 20%) 19.00 Administrative Assistant II (Part-time) (HR - 20%) 19.00 Administrator: GIS Database 29.81 Assistant Director: Finance/Assistant Controller(20%) 39.42 Assistant Director: Utilities 41.83 City Engineer(20%) 46.63 Clerk: Accounts Payable (20%) 20.00 Clerk: Payroll (20%) 21.00 Coordinator: Cash and Account Receivable (20%) 20.00 Director: Finance/Controller (20%) 53.85 Director: Human Resources (20%) 46.63 Director: IT(20%) 53.85 Director: Occupational Health and Safety (50%) 37.02 Director: Utilities/Wastewater 63.46 HR Generalist I: Employment, HRIS & General Support (20%) 25.00 Manager: Administrative Operations 25.00 Manager: Asset Management Program 25.00 Manager: Human Resources Employment& HRIS (20%) 29.81 Manager: Laboratory & Pretreatment 34.62 Manager: Payroll (20%) 29.81 Manager: Safety Programs 37.02 Seasonal Labor Technology Specialist (20%) 25.00 WW Billing Office Clerk: Utilities Billing Office/Drainage (50%) 19.00 Clerk: Utilities Billing Office (3) 19.00 Coordinator: Utilities Billing Office 21.00 Manager: Utilities Billing Office 28.85 * WW Collection System Assistant Inspector and Collection System Sewer Line Locator 19.00 Inspector: Collection Systems Construction 26.00 Manager: Collection Systems 37.02 Supervisor: Collection Systems 31.00 Technician: Collection Systems Operations & Maintenance (8) 23.00 6 WW Construction Construction Utility Worker (4) 20.00 Crew Leader: Construction (2) 24.00 Heavy Equipment Operator(3) 23.00 Pipe Layer(3) 21.00 Supervisor: Construction 31.00 * WW Maintenance Electrician: Wastewater Maintenance (2) 28.00 Supervisor: Maintenance (WW) 31.00 Technician: Lead Utility Maintenance (WW) 29.00 Technician: Utility Maintenance (4) 23.00 * WW Treatment Plant Air Control Specialist 23.00 Chemist 29.00 Supervisor: Plant Operations 31.00 Technician: Laboratory and Plant Operator(4) 23.00 Technician: Lead Plant Operator and Laboratory Technician (2) 25.00 Section II A. The Salary and Wage Administration Policy Adopted by Common Council will govern salary increases for Non-Collective Bargaining Employees 7-1-2022 as amended by Ordinance 2022-OR-29. Employees will be assigned to their primary department by this Ordinance however a portion of their wages either salary, hourly or overtime may be paid by another department or fund if both department heads determine the employee is performing work of a material nature and benefits another department. The employee may not be compensated at a higher rate than they would receive for their primary position without council or commission approval. Wages for all rank are based on a percentage of base pay for a Firefighter and a Patrol Officer. Although the respective union contracts specify the number of officers to fill each rank, settlements and agreements may require the city to pay an employee(s) at a higher rank even though the employee is fulfilling his/her duties at a lower rank. Section II B. Clothing Allowance -Waste Water employees, as defined by department policy, will receive $300.00 annual clothing stipend. Clothing and/or Uniform allowances for all other non-union employees are defined by each Department. Clothing and/or Uniform allowances for those covered under the Collective Bargaining Agreement (CBA) are subject to the CBA. Receipts are required prior to receiving reimbursement. Section II C. Longevity Pay: All Non-Union full-time employees hired before January 1, 2012 will receive $200 per year for each year of service. Employees must work 3 full years before he/she is eligible for longevity pay, which will begin on January 1 following their 3-year anniversary with a maximum longevity pay of$4,000 pay for any employee employed in excess of twenty (20) years. 7 Longevity pay will be included in an employee's base salary. Collective Bargaining Agreement (CBA) longevity is subject to CBA. Section II D. Holiday Pay: All Non-Union full time employees will receive paid holidays as defined by the Board of Public Works. CBA specifies holiday pay at $400 per year for police and $500 per year for fire for employees covered under the agreement. Section II E: Overtime Pay. Compensation for time paid in excess of 40 hours worked will be paid at 11/2 times an employee's hourly rate. Any defined paid leave shall not be counted as time worked. Any computation of overtime earned by employees covered under collective bargaining agreements shall take precedence to this policy. Section II F: Certification, Licenses, Equipment Allowance, Specialty Pay and Driver Pay. The respective Collective Bargaining Agreements currently provide for additional pays listed below: Fireman: Certifications (not to exceed $700.00) $100.00 Per Cert. Fireman: Driver Pay(1st & 2nd Class only) $30.00 Per Day Police: Breathalyzer $300.00 Annually Police: Equipment Allowance $1,600.00 Annually Police: Field Training Officers $1,000.00 Annually Police: K-9 $1,000.00 Annually Police: K-9 Commander $1,750.00 Annually Police: Shift Differential (base+) 3.50% 2nd Shift Police: Shift Differential (base+) 2.50% 3rd Shift Police: SWAT Team $1,000.00 Annually Police: SWAT Team Commander $1,750.00 Annually Section II G: Emergency Call Out/On Call Status. Please refer to the City of Jeffersonville Policy and Procedure Handbook. Per Police Collective Bargaining Agreement, Detectives shall receive $75.00 on weekends and on City designated holidays on which they are assigned on-call duty. Section II H: Board Service and Secretary/Stenographer Pay. For serving as a member or officer of the numerous governing boards and commissions established by Common Council, authorization to pay a stipend per meeting attended or per month is established. The following listing provides for these payments. In addition, compensation is allowed for the attendance and transcription of minutes to the elected/appointed secretary/stenographer for any meeting, which would fall outside normal working hours in lieu of regular, and overtime wages are listed below. Board of Zoning Appeals $100.00 Per Meeting Board of Zoning Appeals Stenographer $110.00 Per Meeting Building Authority Board $100.00 Monthly 8 Building Authority Secretary $100.00 Monthly Drainage Board $106.50 Per Meeting Drainage Board President $3,452.00 Annually Drainage Board Stenographer $100.00 Per Meeting Fire Merit Board $100.00 Monthly Fire Merit Board Secretary $100.00 Per Meeting Historic Board Stenographer $100.00 Per Meeting Parks Authority Board $100.00 Monthly Parks Authority Board Stenographer $100.00 Per Meeting Planning Commission Member $100.00 Per Meeting Planning Commission Stenographer $110.00 Per Meeting Police Merit Board $100.00 Monthly Police Merit Board Secretary $100.00 Per Meeting Public Arts Board $100.00 Monthly Public Arts Commission Stenographer $100.00 Per Meeting Redevelopment Commissioner $100.00 Per Meeting Redevelopment Stenographer $150.00 Per Meeting Wastewater Board $5,115.00 Annually Wastewater Secretary $175.00 Per Meeting Section II I: Cell Phone and Take Home Vehicles. Department Heads determine who on their staff requires cell phones to complete the duties of the job. Employees may elect to receive a $50 per month stipend in lieu of receiving a City issued cell phone. The City Vehicle Policy will govern employees eligible for take home vehicles. All current IRS regulations governing take home vehicles will apply in calculating compensation relating to personal use of the vehicle. 9 Section II J: Retirement Funding. The State of Indiana Public Retirement Fund (INPRS) specifies the employer share required to be paid by City ofJeffersonville to fund the respective employee retirement accounts. In addition, Council has approved the payment of the 3%employee share. Section II K: Other Benefit Including Insurance. All regular full-time employees and elected officials of the City of Jeffersonville are provided those benefits set forth in the City of Jeffersonville Policy and Procedure Manual as adopted and amended by City Council. Section II L: Seasonal Positions. All positions which are filled on an ad hoc basis and are of a temporary or seasonal nature. Rates are included on the Compensation Pay Grid as approved by Council. Section II M: New Positions. These positions will be evaluated in accordance with the Salary and Wage Administration Policy. A job description will be developed and based on job requirements, external job market value and budget constraints, a pay-grade will be assigned to the new position. Section II N: Police Retention Bonus: All officers who are a current employee on April 17, 2023 shall receive a one-time stipend in the amount of$5,000 to be paid no later than December 31, 2023. The stipend shall be paid in no more than two (2) equal separate checks from the regular pay check. Any officer eligible for the stipend shall execute a retention payment agreement as a condition to receive the stipend. The retention payment agreement shall require any officer to repay a prorated share of the stipend in the event the officer ceases to be employed by the department during the twelve (12) months after receiving the stipend. 10 Section III: This ordinance shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor. V° d or g Voted Against: (.9 cto-Lk PASSED AND ADOPTED by the Common Council of the City of Jeffersonville, Clark Count, Indiana upon this day of J 4 e , 2023. Matt Owen, President ATTEST: ->.`" , "ILL Lisa Gill, Clerk PRESENTED by me to the Mayor of the City of Jeffersonville Clark County, Indiana upon this__day of cX�h , 2023. ✓/ 122 Lisa Gill, Clerk 7 i SIGNED and APPROVED by me upon this day of , 2023. Mike Moor Mayor 11