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Home My WebLink AboutSSB May 4, 2023 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF MAY 4, 2023 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, May 4, 2023 at 3:00 P.M in Jeffersonville City Hall Mayor's Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Controller Heather Metcalf, Utility Office Manager Elisha Gibson, Board Attorney Mike Gillenwater, City Engineer Andy Crouch, Paul Boone representing American Structurepoint, Josh Darby representing Jacobi, Toombs, and Lanz, Mike Gangstad, Lenin Kasthuri, and Justin Ramirez representing Lochmueller Group, Chase Scott representing MAC Construction, Clayton Pace representing Denton Floyd, Robert Cummings representing Frost, Brown, Todd, Jorge Lanz, and Secretary Barbara Hollis. Board Member Orem made the motion to approve the agenda as presented, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of the April 20, 2023 meeting were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 3-0. CONTROLLER'S REPORT Controller Metcalf presented the claim list dated May 4, 2023 in the amount of $2,972,525.43. Board Member Orem made the motion to approve the claim list as presented, second by Board Member Saegesser passing on a vote of 3-0. Manager Gibson presented the Adjustment Certificate dated April 28, 2023 in the amount of $-46,637.16 Sewage, $337.71 Drainage, and $55.49 Refund. Board Member Saegesser made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a vote of 3-0. OLD BUSINESS Board Attorney Gillenwater presented and explained Resolution 2023-R-1, A Resolution Approving the Execution of Encroachment Agreement for the Warren Apartments and Appointing Signatory. Board Member Saegesser made the motion to approve Resolution 2023-R-1 as presented, second by Board Member Orem, passing on a vote of 3-0. May 4, 2023 Page 2 NEW BUSINESS Director Ashack said he requested three quotes for the replacement of the Air Lines at the DWWTP. He received two, Board Attorney Gillenwater opened the sealed quotes. The quote from MAC Construction was $495,000 with an alternate of $515,000 and the quote from Dugan Myers was $294,000. Director Ashack said the estimate was $150,000. Following discussion, Board Member Saegesser made the motion to table and take under advisements the quotes, second by Board Member Orem, passing on a vote of 3-0. Director Ashack then presented and explained a capacity request for Cornerstone Cottages (six single family homes). This will be serviced by the NWWTP. Board Member Saegesser made the motion to approve the request for allocation as presented, second by Board Member Orem, passing on a vote of 3-0. Josh Darby presented and explained Work Order No. 2023-1-Final, Wall Street Construction This represents a deduction of $79,708.59. Board Member Saegesser made the motion to approve Work Order No, 2023-1 as presented, second by Board Member Orem, passing on a vote of 3-0. Director Ashack then presented and explained JTL Work Order No. 2023-1, 5612 State Road 62 Sewer Extension, Surveying, Design, Permitting, and Biddings. Board Member Saegesser expressed concern over the invest in this project, suggesting the City buy the property. The property and its potential uses were discussed. Board Member Saegesser made the motion to have City Engineer Crouch approach the property owner to purchase the property, second by Board Member Orem, passing on a vote of 3-0. Board Member Saegesser then made the motion to table JTL Work Order No, 2023-1, second by Board Member Orem, passing on a vote of 3-0. Director Ashack next presented and explained Lochmueller Group Task Order No, 1 , an amendment to the General Services Agreement, not to exceed $75,000.00. Board Member Saegesser made the motion to approve the Task Order as presented, second by Board Member Orem, passing on a vote of 3-0. Director Ashack explained a proposal to replace two vehicles. A trade-in value for each truck has been offered at $20,000. Board Member Saegesser made the motion to authorize the purchase of the two trucks as proposed, second by Board Member Orem, passing on a vote of 3-0. Board Member Saegesser then made the motion to authorize Director Ashack to sign for the purchase, second by Board Member Orem, passing on a vote of 3-0. ENGINEERING REPORTS Josh Darby of Jacobi, Toombs and Lanz, presented and reviewed Jeffersonville Sanitary Sewer Projects Status Report dated 5-4-2023. May 4, 2023, Page 3 Michael Gangstad presented and reviewed Lochmueller Group Engineering Report dated 5/1/2023. A cave system has been discovered at the construction site and is being investigated. Board Member Saegesser asked if this will result in significant delays. Michael Gangstad said it only affects the NW corner and he feels it may result in only a 2-3 week delay. DEPARTMENT REPORT Director Ashack reviewed the April Flow reports for both plants. He has had a request from Flood Control to divert flow to Cane Run in order to test pumps. A request will be made to IDEM asking for their approval ATTORNEY COMMENTS Board Attorney Gillenwater reported the mediation in the Excel case was not successful. He thanked Board Members Saegesser and Orem for their participation. He will be asking for a trial date. BOARD MEMBER COMMENTS - No Comments This Meeting. There being no further business to come before the Board, Board Member Saegesser made the motion to adjourn at 3:27 P.M., second by Board Member Orem, passing on a vote of 3-0. The next regular meeting is scheduled for May 18, 2023. Mayor Mo e id he will attend this meeting via Zoom. A Mike Moor , Mayor Dale Orem, Board Member )^:WilL-A Bill Saegesser, Board Member ATTEST: n _fe.2,26tett., 70-e._)1,- Barbara Hollis, Secretary