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HomeMy WebLinkAboutParks Authority January 24, 2022 Jeffersonville Parks Authority Monday,January 24th, 2022 The Jeffersonville Parks Authority Met in Session on January 24th, 2022 in a Zoom meeting. Members Present: Bill Burns, Johnna Anderson, Larry Jordan (arrived late), Ralph Scales, Lisa Carter, Pam Clark, Savannah O'Neil and Evan Stoner. Also Present: Director Paul Northam and Asst Amber Ridings. All contracts are approved pending legal review. The agenda was amended to change to no pledge of allegiance due to it being a Zoom meeting. APPROVAL OF AGENDA Member Burns made a MOTION to approve the amended agenda for the January 24th, 2022 Parks Authority meeting. The motion was seconded by Member Scales. The motion PASSED on a vote of 7-0. NOMINATION OF OFFICERS Member Anderson nominated Lisa Carter for President of the Parks Authority board, Member Clark seconded this motion.The motion PASSED on a vote of 7-0. Member Clark nominated Evan Stoner for Vice President of the Parks Authority Board, Member O'Neil seconded this motion. The motion PASSED on a vote of 7-0. APPROVAL OF MINUTES Member Anderson made a MOTION to approve the minutes from the December 20, 2021 Parks Authority meeting,the motion was seconded by Member O'Neil. The motion PASSED on a vote of 7-0. OLD BUSINESS- Northam-Vissing Park Security-We need to replace the server and old cameras. We have three different quotes and tonight on the meeting with us we have Josh from SIR and Jordan and Chris from Security Pros. We quoted with SIR, Security Pros and Sonitrol Security and after discussions with Matt Dyer our IT department head we decided that Sonitrol was not a good fit for us as the products they recommended were a lower quality. SIR and Security Pros were apples to apples on what they are offering.Security Pros $8,255.14-for Server $20,578.00 for cameras. SIR proposed two servers options at $13,430.00 and $18,674.00 and $20,535.00 for cameras. Member Jordan joined the Zoom meeting. Member Clark made a MOTION to approve the contract with Security Pros for$28,833.14, the motion was seconded by Member Stoner. The motion PASSED on a vote of 8-0. NEW BUSINESS- Northam-K4 Security; They offer Security at Big 4 Park from March 15t to Nov 31st,they have done the Big 4 Park security since the park opened five or six years ago. This is the same contract from previous years except it is one day less so it is around $400.00 cheaper at$111,600.00. Member Burns made a MOTION to approve the contract with K4 Security for$111,600.00 ,the motion was seconded by Member O'Neil. The motion PASSED on a vote of 8-0. Northam-ProMedia Riverstage-Last month we approved the Parks Department contract with ProMedia,this contract is just for Riverstage. The only change in this contract from previous years is that we are going to be managing the social media this time instead of ProMedia. Member Stoner made a MOTION to approve the contract with ProMedia for the Riverstage,the motion was seconded by Member Anderson. The motion PASSED on a vote of 8-0. Northam-Big 4 Landscape Project- A couple of years ago a previous company Hamhead did the landscaping but I made the decision to take this out of the contract and give it our staff but due to Covid we are short on people so we are going to contract this job out again. We have three quotes from Walnut Ridge$39,689.00, Patrick Johnson$40,225.00,Al Portapotty $41,900.00. We have looked over the quotes and they are almost identical in what they are offering,so we are recommending that we go with Walnut Ridge. Member Burns made a MOTION to approve the contract with Walnut Ridge for$39,689.00,the motion was seconded by Member Stoner. The motion PASSED on a vote of 8-0. Northam-Terrace Lawn Mowing and Landscape-We have always had this project contracted out and for as long as I can remember it's always been Walnut Ridge that has done it because they had the lowest quote but we always requote it every three years just to make sure we are getting competitive rates. We only received two of the three requests for quotes that we sent out. Walnut Ridge at $22954.00 and$9277.00 for a total of$32,231.00 and Patrick Johnson for$39485.00. So we recommend going with Walnut Ridge as they have the lowest quote. Member Burns made a MOTION to approve the contract with Walnut Ridge for the Terrace Lawn Mowing and Landscape for$32,231.00. The motion was seconded by Member Anderson. The motion PASSED with a vote of 8-0. Northam-Skid Steer Purchase-We went out and drove a couple and came up with Scout for$45,500.00 Boyd Cat for$45,000.00 and K&L Walker for$50,000.00. Tim recommended that we go with the Boyd Cat at$45,000.00. Member Anderson made a MOTION to approve the purchase of the Cat for$45,000.00,the motion was seconded by Member O'Neil. The motion PASSED on a vote of 8-0. DIRECTOR'S REPORT Amber Powell-We are working on the Flash Light Easter Egg hunt on April 9th and working on the Riverstage schedule. We have about half of the schedule ready we just need to get Jeff Goes Country locked in so that we can look at our budget and see what else we need to book. Ricky Romans-We will be making some decisions about our softball season out at Vissing Park, I'm looking forward to the cameras being up so that I can check on things with the cameras instead of having to go there in person. We did not have out Hoosier Hill meeting due to some illnesses so I will have more information next month after we have our first meeting of 2022. • Donnie Poole-This has been a weird month we went from working in t-shirts with dirt to removing ice. One of the Green Space crews have been painting at Vissing and another crew painting the bathrooms at Little League so we are trying to get as much work as we can in the bad weather. Dave Simpson-We are still in planning and presentation season.. Once we get to the Flashlight Hunt we will be in our peak season for sponsorships. We are waiting on a couple of our repeat sponsors to look over their deals and sign so hopefully we will have good news by the next meeting. Director Northam-We have several people out with Covid but we are still getting as much as we can done.We have people working at Shirley's Arbor this week and we have been working on stump grinding that we rent a machine to do. We are in clean up mode for the most part. REPORTS AND COMMENTS Parks Authority Attorney Report- NONE Public Comments- NONE Parks Authority Member Comments-NONE Member Clark made a motion to ADJOURN at 6:28 pm, PASSING on a vote of 8-0. APPROVED: 9-001ii (CIL Lisa Carter-Park Authority President Respectfully Submitted By: Heather Pennington