HomeMy WebLinkAbout2021-R-10 Resolution Adopting An Electronic Meeting Policy For Jeffersonville Common Council RESOLUTION NO. 2021-R- I)
BEFORE THE JEFFERSONVILLE BOARD OF PUBLIC WORKS
STATE OF INDIANA
A RESOLUTION ADOPTING AN ELECTRONIC MEETING
POLICY FOR JEFFERSONVILLE COMMON COUNCIL
WHEREAS, the purpose and intent of this resolution is to adopt a policy, pursuant to
Indiana Code § 5-14-1.5-3.5, establishing the procedures by which members of the
Jeffersonville Common Council may participate in meetings by a means of electronic
communication.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Jeffersonville, Indiana as follows:
As permitted by Indiana Code § 5-14-1.5-3.5, the Common Council adopts the
following:
Electronic Meeting Policy
The City has invested in upgraded audio-visual technology in the City Council Chambers, as well
as having secured a subscription to a business communications videoconferencing platform,all of
which allows for both persons present in-person in the Council Chambers and persons whoare in
remote locations to simultaneously communicate with and observe each other over the
videoconferencing platform. Utilizing this technology, the Common Council authorizes
participation in all its meetings by electronic means on the following terms:
a. At least 5 of the members of the Common Council must be present in-person in the
City Council Chambers, while up to 4 members may participate remotely overthe
City's videoconferencing platform. All votes taken during such'a meeting must be
taken by roll call vote and must address only matters permissible by statute. To be
eligible to vote members must be able to be seen and heard.
b. A member may not attend more than 50% of the Common Council's meetings in
a calendar year remotely by videoconferencing platform, unless such remote
participation is due to:
(1) military service;
(2) illness or other medical condition;
(3) death of a relative; or •
(4) an emergency involving actual or threatened injury to persons or property.
c. A member may not participate in a Common Council meeting remotely if the
Common Council is attempting to take final action to:
(1) adopt a budget;
(2) make a reduction in personnel;
(3) initiate a referendum;
(4) establish or increase a fee;
(5) establish or increase-a penalty;
(6)use the authority of eminent domain; or
(7) establish,raise, or renew a tax.
d. A member may attend 2 consecutive meetings (a set of meetings) remotely by
videoconferencing platform,but then a member must be present in-person in the
City Council Chambers for at least 1 meeting between sets of meetings that the
member attends remotely, unless such remote participation is due to:
(1)military service;
(2) illness or other medical condition;
(3) death of a relative; or
,
e. an emergency involving actual or threatened injury to persons or property. The
minutes of any meeting in which any member(s) participate(s) remotely overthe
City's videoconferencing-platform must state:
(1)the name of each member who was present in-person at s the City Council
Chambers,the name of each member who participated remotely, and the name of
each member who was absent; and
(2) identify the City's videoconferencing platform by which the member(s)
participated and by which the public was permitted to attend and observe the
meeting(if the meeting was not held in executive session).
The Council President or his or designee shall be responsible for the
implementation and management of this policy. Ultimately, each council
member shall have the individual responsibility to ensure he or she complies
with the requirements of this policy such as not exceeding the number of
meetings allowed via videoconferencing.
This resolution shall be in full force and effect from and after its passage by the Common
Council and'approval by the Mayor.
VOTED FOR: VOTE AGAINST:
PASSED AND ADOPTED (Resolution No. 2021-R- JZ) . ) by the Common
Council of the City of Jeffersonville, Indiana on this I day of May, 2021.
tt , resident
ATTEST:
l n� , fix-
Lisa Gill, Clerk
PRESENT by me (Resolution No. 2021-R- /D )to the Mayor of Jeffersonville,
Indiana on this f( day of May,2021.
Lisa Gill Clerk
SIGNED and APPROVED(Resolution No.2021-R- by me o this /9 day
of May, 2021.
Mike oore, Mayor
1